Davie, Clearview

Good afternoon Caroline,

Please be advised that we are in receipt of your request for the following information:

* Any contracts, purchase, orders, invoices, and receipts related to Clearview AI.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Clearview AI. This includes A) any notes taken during meetings that discussed the use of Clearview AI, B) any explanations (whether internally or externally generated) of how Clearview AI, and C) any other document that has been used to help explain the use of Clearview AI to any party, including internal documentation, public relations materials, and executive summaries.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Clearview AI.
* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Clearview AI as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Clearview AI.
In order to narrow down your search to potentially reduce costs, can you please provide me with a timeframe in which I can apply to your request as it pertains to digital communications.

Once I receive a response form you with a timeframe I can begin processing your request and can advise you if there are any associated costs, and/or if a deposit is necessary.

Thank you,

Gillian Brewster, CMC
Assistant Town Clerk
Town of Davie
6591 Orange Drive
Davie FL 33314

Telephone: (954) 797-1018
Fax: (954)797-1087

I am in receipt of your public records request ref Clearview AI and the Davie Police Department. I will forward the documents requested as soon as they are available. Take
Denise

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Denise Stockdale
Records Supervisor
Davie Police Records Division
Main: 954.693.8315
Records: 954.693.8220
E-mail: Denise_Stockdale@Davie-FL.gov<mailto:Denise_Stockdale@Davie-FL.gov>

Please note: Florida has a very broad public records law. Most written communication to or from government employees regarding government business are public record and are available to the public and media upon request. Your e-mail communications may, therefore, be subject to public disclosure.

CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may contain confidential and privileged information for the sole use of the designated recipient(s) named above. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient(s), please contact the sender by reply e-mail and destroy all copies of the original message.

Good afternoon,
We have completed compiling all correspondence pertaining to your requests. The search has generated over 232 emails. Chapter 119 of the Florida Statutes governs public records. While you are entitled to these records, the Town of Davie is entitled to require a deposit. 1 Florida Statute § 119.07(4)(d) allows for public agencies to charge a special service charge when the records requested require extensive resources. Extensive resources is defined as time consumption over fifteen minutes. The Town of Davie has a thirty minute threshold. When a public records request will take more than thirty minutes, the Town of Davie enacts the special service charge allowed under F.S. § 119.07(4)(d).
It will take us over 2 hours, at a minimum to review these emails for compliance, applicability, and exemptions by law. At this time, we will require a deposit before we initiate review of these emails. The deposit will be for 40% of the work. The cost will be the assistant town clerk's rate at $57.09 an hour. 2 The total cost for your public records request is approximately $114.18. Therefore, the deposit which constitutes 40% of the total cost of your request which is $45.67, which can be paid in cash, check, cashier's check or money order payable to the Town of Davie. 3 You can mail your payment to us at 6591 Orange Drive Davie, FL 33314, attention to the Town Clerk's Office. You may also come in person if you wish to pay in cash.
Please be advised that we will not process your request until the deposit is received. This estimate also does not include any potential costs of physical copies of documents. Please let us know how you wish to proceed.

If you have any questions please feel free to contact me.

Gillian Brewster, CMC
Assistant Town Clerk
Town of Davie
6591 Orange Drive
Davie FL 33314

Telephone: (954) 797-1018
Fax: (954)797-1087

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1 Morris Pub. Group, LLC. v. State, 154 So.3d 528 (Fla. 1st DCA 2015) (Policy of requiring a 50% deposit of estimated costs is reasonable).
2 Board of County Com'rs of Highlands County v. Colby, 976 So.2d 31 (Fla. 2nd DCA 2008) (Florida Statute authorizing the special service charge is based upon salary and benefits).
3 Lozman v. City of Riviera beach, 995 So.2d 1027 (Fla. 4th DCA 2008) (City can require payment before production).

Caroline,

Please see attached.

Gillian Brewster, CMC
Assistant Town Clerk
Town of Davie
6591 Orange Drive
Davie FL 33314

Telephone: (954) 797-1018
Fax: (954)797-1087

Good morning Caroline,

Please be advised we have received your payment for the requested records. We will begin process your records and notify you when complete.

Thank you,

Gillian Brewster, CMC
Assistant Town Clerk
Town of Davie
6591 Orange Drive
Davie FL 33314

Telephone: (954) 797-1018
Fax: (954)797-1087

Good afternoon Caroline,

I received your message. I am working on your request and as soon as it is complete I will notify you.

Thank you,

Gillian Brewster, CMC
Assistant Town Clerk
Town of Davie
6591 Orange Drive
Davie FL 33314

Telephone: (954) 797-1018
Fax: (954)797-1087

Good morning Caroline,

Please confirm the address you want me to send the records to. They will have to be mailed.
Thank you,

Gillian Brewster, CMC
Assistant Town Clerk
Town of Davie
6591 Orange Drive
Davie FL 33314

Telephone: (954) 797-1018
Fax: (954)797-1087

Thank you, your records will be mailed out tomorrow.

Good morning,

I mailed a USB with the records requested on February 7, 2020 via USPS mail. Please let me know if you do not receive it today and I will send a new one.

Thank you,

Gillian Brewster, CMC
Assistant Town Clerk
Town of Davie
6591 Orange Drive
Davie FL 33314

Telephone: (954) 797-1018
Fax: (954)797-1087