Host Compliance (Coronado, Ca Mayor's Office)
| Tracking # |
2023-259 |
| Multi Request | Host Compliance |
| Submitted | July 7, 2023 |
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Communications
From: Jason Koebler
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Public reports state that this city may have partnered with Granicus, a big data company, and may be using its "Host Compliance" software: https://www.yachatsoregon.org/AgendaCenter/ViewFile/Item/1331?fileID=3577
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.
5) Any case reports in which Host Compliance was used.
6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Banjo that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Jason Koebler
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on July 10, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on July 10, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Coronado, Ca Mayor's Office
Good morning,
The City Clerk’s Office is in receipt of your public records request and is being processed. Staff will contact you on or before August 31, thank you.
Best Regards,
Vaida Pavolas
[cid:3024ff2b-0d3f-4d02-8504-8556366a40bb]
CITY OF CORONADO
City Clerk’s Office | www.coronado.ca.us<http://www.coronado.ca.us/>
1825 Strand Way | Coronado, California 92118
Main: (619) 522-7320 | Fax: (619) 522.2407
Please note that email correspondence with the City of Coronado, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt.
-
Outlook-0d0nf0f1
From: Coronado, Ca Mayor's Office
Good afternoon,
The City Clerk's Office is in receipt of your Public Records Request that was emailed to us on August 20, 2023.
However, to ensure we fulfill your request accurately, we kindly request you to specify/clarify the following:
1. Are you interested in any specific timeframe and/or can provide us with the date range you seeking the records for?
2. Whether you are interested in obtaining records for:
* ONLY Host Compliance
* ONLY Granicus; or
* Host Compliance AND Granicus
Your prompt response is appreciated to ensure that we provide you with the most relevant files for you.
Please feel free to reach out to us if you have any further questions.
Thank you,
Vaida Pavolas
[cid:54a84fbc-5680-4b32-8570-6e91ab6abfea]
CITY OF CORONADO
City Clerk’s Office | www.coronado.ca.us<http://www.coronado.ca.us/>
1825 Strand Way | Coronado, California 92118
Main: (619) 522-7320 | Fax: (619) 522.2407
Please note that email correspondence with the City of Coronado, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt.
From: Coronado, Ca Mayor's Office
Good morning,
Please see the attached letter concerning your public records request submitted on August 21, 2023.
Thank you,
Vaida Pavolas
[cid:de5d2aa3-6471-4449-b120-10648d8fe5d1]
CITY OF CORONADO
City Clerk’s Office | www.coronado.ca.us<http://www.coronado.ca.us/>
1825 Strand Way | Coronado, California 92118
Main: (619) 522-7320 | Fax: (619) 522.2407
Please note that email correspondence with the City of Coronado, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on July 10, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Coronado, Ca Mayor's Office
[Share image]
Vaida Pavolas shared a folder with you
Public Records Request 2023-259
Thank you,
City Clerk's Office
<https://coronadocity-my.sharepoint.com/:f:/g/personal/vpavolas_coronado_ca_us/Etu1ri6dhI9JgFY6cW6M5S8B0jn74J039x-8Tc5f6NkuKA?e=5%3AaSZXdS&fromShare=true>
[icon] Public Records Request 2023-259 MuckRock News
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From: Coronado, Ca Mayor's Office
OneDrive Link below:
From: Coronado, Ca Mayor's Office
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
Good afternoon:
This is in response to the California Public Records Act request you made on August 21, 2023. Specifically, you requested the following:
... Granicus's Host Compliance software - various information
In accordance with Government Code section 7922.535(a), we have determined that the City is in possession of partial documents that appear to be responsive to your request. Due to the large file size, some of the City’s responsive documents have been sent via OneDrive, accessible at the link below, via an email that was sent to you separately, and added to your website.
[https://res-h3.public.cdn.office.net/assets/mail/file-icon/png/folder_16x16.png]Public Records Request 2023-259 MuckRock News<https://coronadocity-my.sharepoint.com/:f:/g/personal/vpavolas_coronado_ca_us/Etu1ri6dhI9JgFY6cW6M5S8B0jn74J039x-8Tc5f6NkuKA>
Please note that additional documents that appear responsive are currently being examined, and reviewed for exemptions and/or redactions and will be provided, if applicable, at a later date.
Please let us know if you have any questions at this time.
Thank you,
Vaida Pavolas
[cid:3ec54813-902b-4b4b-aa6b-0d26e167ffc7]
CITY OF CORONADO
City Clerk’s Office | www.coronado.ca.us<http://www.coronado.ca.us/>
1825 Strand Way | Coronado, California 92118
Main: (619) 522-7320 | Fax: (619) 522.2407
Please note that email correspondence with the City of Coronado, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt.
-
Outlook-fklsuzir
From: Coronado, Ca Mayor's Office
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
Good afternoon,
Please be advised that additional files have been added.
[cid:24a5f599-00df-4386-ae69-9cb016982e42]Public Records Request 2023-259 MuckRock News<https://coronadocity-my.sharepoint.com/:f:/g/personal/vpavolas_coronado_ca_us/Etu1ri6dhI9JgFY6cW6M5S8B0jn74J039x-8Tc5f6NkuKA>
Thank you,
Vaida
From: Coronado, Ca Mayor's Office
Good afternoon,
Please be advised that the final files have been added, accessible at the link below:
[cid:8b6142c0-8384-436f-b49b-292170fd8c5d]Public Records Request 2023-259 MuckRock News<https://coronadocity-my.sharepoint.com/:f:/g/personal/vpavolas_coronado_ca_us/Etu1ri6dhI9JgFY6cW6M5S8B0jn74J039x-8Tc5f6NkuKA>
In accordance with Government Code section 6253(c), we have determined that the City is in possession of records responsive to your request. However, some of the information has been redacted and is exempt from disclosure pursuant to Government Code section 7922.000 because under the facts of the particular case, the public interest served by protecting the privacy of individuals outweighs the public interest served by disclosure.
Furthermore, these records are exempt from disclosure pursuant to Government Code Section 7927.500 and 7927.705 related to preliminary drafts, notes, or interagency or intra-agency memoranda that are not retained by a public agency in the ordinary course of business; and attorney-client privilege and attorney work product doctrine, and under the facts of the particular case, if the public interest in withholding those records clearly outweighs the public interest in disclosure.
Please save responsive records within your files, as these OneDrive links will expire in 30 days.
This will close your request with the City Clerk’s Office. If you have any questions, please contact me.
Thank you,
Vaida Pavolas
[cid:232ad33e-4b17-4d54-bdf8-81913b7035b8]
CITY OF CORONADO
City Clerk’s Office | www.coronado.ca.us<http://www.coronado.ca.us/>
1825 Strand Way | Coronado, California 92118
Main: (619) 522-7320 | Fax: (619) 522.2407
Please note that email correspondence with the City of Coronado, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt.
![https://res-h3.public.cdn.office.net/assets/mail/file-icon/png/folder_16x16.png]Public](https://res-h3.public.cdn.office.net/assets/mail/file-icon/png/folder_16x16.png]Public){kind=link}
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