Request for Email Metadata (Information Technology)

Matt Chapman filed this request with the Information Technology of Columbus, GA.
Multi Request Request for Email Metadata
Est. Completion None
Fix Required


From: Matt Chapman

To Whom It May Concern:

Pursuant to the Georgia Open Records Act, I hereby request the following records:

For all email accounts under the management of this city, please provide me the following information for all emails sent and received during January, 2019:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

E-mail metadata is trivially exportable from the IT infrastructure of any modern e-mail archiving or data retention system - such as Microsoft Outlook 365, Google, Datacove, etc. - and should be deliverable in a .CSV, .XLS, or other machine readable format.

Please note that I am not requesting the contents of each email. E-mail metadata does not include the contents of the specified e-mails, thus do not need individual review for redaction.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.


Matt Chapman - Free Our Info, NFP

From: Information Technology

Dear Mr. Chapman,

In response to your open records request addressed to Information Technology for the Columbus Consolidated Government, please be advised that it has been estimated that it will require approximately 10 hours spent in search and retrieval at $32.26, excepting the first fifteen minutes, bringing this amount to $314.54. O.C.G.A. §50-18-7(c)(1). If costs are going to exceed $25.00, I must notify you of same and get your agreement to payment and the authorization to proceed. O.C.G.A. §50-18-71(d).
I await your direction and look forward to hearing from you.

Best regards,

Marcia L. Smith
Paralegal to City Attorney
Columbus Consolidated Government
P. O. Box 1340
Columbus, Georgia 31902


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