Communications, Parole Dispositions, Internal Memos • MuckRock

6 Communications
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Communications

From: Dhruv Mehrotra

05/19/2023

Subject: Colorado Open Records Act Request: Communications, Parole Dispositions, Internal Memos

To Whom It May Concern:

Pursuant to the Colorado Open Records Act, I hereby request the following records:

I am a reporter at WIRED looking for information about the agency's use of the software Covenant Eyes. I am specifically seeking:

- Records indicating the number of Final Board Dispositions where the software "Covenant Eyes" was prescribe to the defendant as a monitoring service since January 2017
-Records that indicate the number of times an individual placed on Covenant Eyes's electronic monitoring violated the terms of their parole or had their bond revoked since 2017
- Any emails or written communications containing the phrase "covenant eyes" from January 2017 until the date this request is processed.
- Any emails or communications to and from representatives at the company Covenant Eyes. Responsive records should include those to and form any email address ending in "@covenanteyes.com" from January 2017 until the date this request is processed.
- Any internal memos, guidance, or presentations containing the phrase "Covenant Eyes" from January 2017 until the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Dhruv Mehrotra

From:

05/19/2023

Subject: YOUR REQUEST HAS BEEN RECEIVED Re: Colorado Open Records Act Request: Communications, Parole Dispositions, Internal Memos

The Colorado Department of Corrections is a criminal justice agency and, as such, requests will be reviewed and responded to in accordance with the Colorado Criminal Justice Records Act (C.R.S. 24-72-301 et.seq.)
Requests received by the Records Custodian after 3 pm or any day that the Department of Corrections is officially closed will be considered received as of the next business day. Responses are typically provided within 7 business days of receipt (excluding weekends, holidays). If you have not received your response within 7 business days of receipt, please re-send your request so we can provide a status update.
If the request is for medical records; the response time is 30 days once a signed HIPAA compliant release of information consent, and any other required documentation, has been received by the medical records technician or designee at the appropriate facility.
Please note: The Department of Corrections may charge an hourly fee for the research, retrieval and preparation of records. The first hour of research, retrieval and preparation are without charge. Beyond the first hour, the fees may vary depending on the type of record and the discretion of the custodian but will not exceed $30 per hour. You will be advised in advance if your request will incur a fee.
In addition to the research, retrieval and production fees, there is a .25 per page fee for paper copies. The per page fee is not charged for electronic documents, however, research, retrieval and production fees still apply. Any fees due are payable in advance. Responsive documents will not be produced until payment has been tendered.
Fees may be waived by the Department on recommendation of the records custodian.

From:

05/19/2023

Subject: OUT OF OFFICE - TRAVELING FOR WORK Re: Colorado Open Records Act Request: Communications, Parole Dispositions, Internal Memos

I will be out of the office and traveling for work from 5/19-5/24. I
will periodically check email, but responses may be delayed. Thank you
for your understanding.
--
*Adrienne L. Sanchez, J.D.*
*Associate Director - Legal Services*
*Legislative Liaison (Interim)*
*Colorado Department of Corrections*

From: Muckrock Staff

06/05/2023

Subject: RE: Colorado Open Records Act Request: Communications, Parole Dispositions, Internal Memos

To Whom It May Concern:

I wanted to follow up on the following Colorado Open Records Act request, copied below, and originally submitted on May 19, 2023. Please let me know when I can expect to receive a response.

Thanks for your help, and let me know if further clarification is needed.

From: Muckrock Staff

06/20/2023

Subject: RE: Colorado Open Records Act Request: Communications, Parole Dispositions, Internal Memos

To Whom It May Concern:

I wanted to follow up on the following Colorado Open Records Act request, copied below, and originally submitted on May 19, 2023. Please let me know when I can expect to receive a response.

Thanks for your help, and let me know if further clarification is needed.

From: Department of Corrections

06/21/2023

Subject: Fwd: Colorado Open Records Act Request: Communications, Parole Dispositions, Internal Memos

Good morning! We do not have a contract with a company called Covenant
Eyes.

---------- Forwarded message ---------
From: <requests@muckrock.com>
Date: Sun, Jun 4, 2023 at 11:00 PM
Subject: RE: Colorado Open Records Act Request: Communications, Parole
Dispositions, Internal Memos
To: Sanchez - DOC, Adrienne <adrienne.sanchez@state.co.us>

Department of Corrections
CORA Office
2862 South Circle Drive
Colorado Springs, CO 80906-4195

June 5, 2023

This is a follow up to a previous request:

To Whom It May Concern:

I wanted to follow up on the following Colorado Open Records Act request,
copied below, and originally submitted on May 19, 2023. Please let me know
when I can expect to receive a response.

Thanks for your help, and let me know if further clarification is needed.

View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
<https://urldefense.proofpoint.com/v2/url?u=https-3A__accounts.muckrock.com_accounts_login_-3Fnext-3Dhttps-253A-252F-252Fwww.muckrock.com-252Faccounts-252Flogin-252F-253Fnext-253D-25252Faccounts-25252Fagency-5Flogin-25252Fdepartment-2Dof-2Dcorrections-2D3936-25252Fcommunications-2Dparole-2Ddispositions-2Dinternal-2Dmemos-2D146001-25252F-25253Femail-25253Dadrienne.sanchez-25252540state.co.us-26url-5Fauth-5Ftoken-3DAAAZ-5Fv-5FJo-2DbycJUDljvqNU3ZwZI-253A1q62K8-253A-5FJWjGQg2hK6IaFPGx6WYqwUjPAdeGxtzGF3-5FYgRf7gA&d=DwQFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=baofq4XJYu6-4pFBb3aZ4y4WNxGxQvbcozFhgM7r3Pg&m=MTxO53C-KDmemf9_5IcbKxBJnM0ooURiDsxZSi7PdC8TamXbcZPyeEMzR5MIqUUu&s=XPt6ULcb4w7R5l5sbQQ8tj2188Xa6GEcAFWmU4pIlPQ&e=>

If prompted for a passcode, please enter:
••••••••

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 146001
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.

---

On May 19, 2023:
Subject: OUT OF OFFICE - TRAVELING FOR WORK Re: Colorado Open Records Act
Request: Communications, Parole Dispositions, Internal Memos
I will be out of the office and traveling for work from 5/19-5/24. I
will periodically check email, but responses may be delayed. Thank you
for your understanding.
--
*Adrienne L. Sanchez, J.D.*
*Associate Director - Legal Services*
*Legislative Liaison (Interim)*
*Colorado Department of Corrections*
---

On May 19, 2023:
Subject: YOUR REQUEST HAS BEEN RECEIVED Re: Colorado Open Records Act
Request: Communications, Parole Dispositions, Internal Memos
The Colorado Department of Corrections is a criminal justice agency and, as
such, requests will be reviewed and responded to in accordance with the
Colorado Criminal Justice Records Act (C.R.S. 24-72-301 et.seq.)
Requests received by the Records Custodian after 3 pm or any day that the
Department of Corrections is officially closed will be considered received
as of the next business day. Responses are typically provided within 7
business days of receipt (excluding weekends, holidays). If you have not
received your response within 7 business days of receipt, please re-send
your request so we can provide a status update.
If the request is for medical records; the response time is 30 days once a
signed HIPAA compliant release of information consent, and any other
required documentation, has been received by the medical records technician
or designee at the appropriate facility.
Please note: The Department of Corrections may charge an hourly fee for the
research, retrieval and preparation of records. The first hour of research,
retrieval and preparation are without charge. Beyond the first hour, the
fees may vary depending on the type of record and the discretion of the
custodian but will not exceed $30 per hour. You will be advised in advance
if your request will incur a fee.
In addition to the research, retrieval and production fees, there is a .25
per page fee for paper copies. The per page fee is not charged for
electronic documents, however, research, retrieval and production fees
still apply. Any fees due are payable in advance. Responsive documents will
not be produced until payment has been tendered.
Fees may be waived by the Department on recommendation of the records
custodian.

---

On May 19, 2023:
Subject: Colorado Open Records Act Request: Communications, Parole
Dispositions, Internal Memos
To Whom It May Concern:

Pursuant to the Colorado Open Records Act, I hereby request the following
records:

I am a reporter at WIRED looking for information about the agency's use of
the software Covenant Eyes. I am specifically seeking:

- Records indicating the number of Final Board Dispositions where the
software "Covenant Eyes" was prescribe to the defendant as a monitoring
service since January 2017
-Records that indicate the number of times an individual placed on Covenant
Eyes's electronic monitoring violated the terms of their parole or had
their bond revoked since 2017
- Any emails or written communications containing the phrase "covenant
eyes" from January 2017 until the date this request is processed.
- Any emails or communications to and from representatives at the company
Covenant Eyes. Responsive records should include those to and form any
email address ending in "@covenanteyes.com
<https://urldefense.proofpoint.com/v2/url?u=http-3A__covenanteyes.com&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=JEqw8iRUTuRwbVxqQ4jdmuSs7CLodyhd2FtWQatK22g&m=2YW73VayI3pgrpwHJlMVkazRumbOhOLI9QwDJwM3a5SgUdsMoTqWluy635pL44rP&s=hzyRCt6DSoCSe1Fs0SRchj4nZCrg5D1pW-pZ1TGxgQs&e=>"
from January 2017 until the date this request is processed.
- Any internal memos, guidance, or presentations containing the phrase
"Covenant Eyes" from January 2017 until the date this request is processed.

The requested documents will be made available to the general public, and
this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform
me of the total charges in advance of fulfilling my request. I would prefer
the request filled electronically, by e-mail attachment if available or
CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 3 business
days, as the statute requires.

Sincerely,

Dhruv Mehrotra

If prompted for a passcode, please enter:
••••••••

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 146001
263 Huntington Ave
Boston, MA 02115

--
*Michelle A. Bond*
*Open Records Specialist - Legal Services*
*Colorado Department of Corrections*
Duty hours: Monday - Thursday 7:00 - 5:30
C: 719-412-0569
1250 Academy Park Loop, Colorado Springs, CO 80910
<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.google.com_maps_search_1250-2BAcademy-2BPark-2BLoop-2C-2BColorado-2BSprings-2C-2BCO-2B80910-3Fentry-3Dgmail-26source-3Dg&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=baofq4XJYu6-4pFBb3aZ4y4WNxGxQvbcozFhgM7r3Pg&m=ph3_ZqJIdwSajoXyk3MTTeqwJ-aulHsbpB3wUenyP9s&s=u7EslPRA5CTW3RqAhA3bZxfXPWbp0f-eSIMK8WcQLHg&e=>
*michelle.bond@state.co.us <michelle.bond@state.co.us>* |
*https://cdoc.colorado.gov/
<https://urldefense.proofpoint.com/v2/url?u=https-3A__cdoc.colorado.gov_&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=JEqw8iRUTuRwbVxqQ4jdmuSs7CLodyhd2FtWQatK22g&m=_y8lEyqjXdcwrcJpNfqVLH3B70yg--g4PRMRv2RBfLo&s=MfD-P7zhufMCV1m8RUmFX8dblGcNZgn1blbT2KDbrn4&e=>*

Files

There are no files associated with this request.

Submitted	May 19, 2023
Est. Completion	None