Cocoa Police Department PredPol Documents

Michael Morisy filed this request with the Cocoa Police Department of Cocoa, FL.
Status
Completed

Communications

From: Michael Morisy

To Whom It May Concern:

Pursuant to Florida's Sunshine Law (Fla. Stat. secs. 119.01 to 119.15 (1995)), I hereby request the following records:

This request is concerning the the software and algorithm used in the PredPol Predictive Policing Software. For reference and help retrieving responsive documents, this program was publicly discussed in the following news articles and press releases:

http://www.wsbtv.com/news/atlanta-police-says-citys-crime-rate-is-down/127211005
http://www.fox5atlanta.com/story/23177698/computer-tries-to-predict

I am requesting the following records related to the above program:

* Any software and algorithms developed for the implementation of the program. I'm particularly interested in any algorithms that have a public policy outcome, such as providing guidance on a policy or an assessment of an individual. More generally, I would like any software that was developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program. This would include original source code, any compiled binaries (also known as executables), spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. It would also include the input training data for machine learning algorithms. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.

* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software." This includes any notes taking during meetings that discussed the use of the software, any explanations (whether internally or externally generated) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries. This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.

* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements that reference "the software" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.

* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the use of the Software, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program, and a copy of any records pertaining to inquiries for the need of validation studies, or discussion of potential or actual validation studies. By “validation study,” I mean any study designed to assess how accurate the program is in predicting what it is supposed to predict, or to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or may produce any results that are biased or unexpected in any way.

* For the aspects of the software that require an input, for example, to compute a value, we request a copy of the five most recent sets of data that were used for input, as well as the five most recent outputs of the software, in whatever their native format is. If these inputs or outputs include exempt information, we ask that you exempt only that information which is specifically exempted from law, and provide the other material.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Michael Morisy

From: Donna Dallaire

Good morning,

We have received your request and our currently working on it; however due the large volume of records requested we may require a deposit per Florida Statute 119.07(4)(d). We will get back with you soon.

[cid:image019.jpg@01D240AA.BBFDB4F0] [cid:image020.jpg@01D240AA.BBFDB4F0]

Donna Dallaire
Lead Records Technician
1226 W. King St Cocoa, FL 32922
(321) 637-6300 I ddallaire@cocoafl.org<mailto:ddallaire@cocoafl.org>
Fax: (321) 637-6353

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From: Donna Dallaire

I am forwarding your request to the individuals that will be completing it, I am not the records custodian for Pred Pol, I hope to have a response from them soon.

[cid:image001.jpg@01D24C71.E343C310] [cid:image002.jpg@01D24C71.E343C310]

Donna Dallaire
Lead Records Technician
1226 W. King St Cocoa, FL 32922
(321) 637-6300 I ddallaire@cocoafl.org<mailto:ddallaire@cocoafl.org>
Fax: (321) 637-6353

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Stay Connected: [cid:image004.jpg@01D24C71.E343C310] <https://www.facebook.com/pages/City-of-Cocoa-Government/125152240842388> [cid:image005.jpg@01D24C71.E343C310] <https://twitter.com/CityofCocoa> [cid:image006.jpg@01D24C71.E343C310] <https://www.linkedin.com/company/city-of-cocoa?trk=company_logo> [cid:image007.jpg@01D24C71.E343C310] <https://www.youtube.com/channel/UCbWJK7XQyPVBmp15Fwoa4jA> [cid:image008.jpg@01D24C71.E343C310] <https://plus.google.com/b/116258217957232717525/116258217957232717525/about> [cid:image009.jpg@01D24C71.E343C310] <http://www.pinterest.com/CityofCocoa/cocoa-florida/> www.cocoafl.org<http://www.cocoafl.org>

From: Carie Shealy

Good morning,
I am emailing you in regards to your records request for the City of Cocoa. Please note that we are working on this request; however, it is taking time due to the extent of the request. Donna Dellaire with the Cocoa PD responded on November 17th stating that they were in receipt and that it was being worked on.

I have asked for an estimate of how much time this request would take so that I can provide you with a written estimate of costs.

Please feel free to contact me if you have any questions. Also attached is our City of Cocoa Records Policy.

Thank you-

[cid:image017.jpg@01D25064.7A0204B0]

Carie Shealy, CMC
City Clerk
65 Stone St., Cocoa, FL 32922
(321) 433-8484 I cshealy@cocoafl.org<mailto:cshealy@cocoafl.org>
Fax: (321) 433-8455

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Stay Connected: [cid:image019.jpg@01D25064.7A0204B0] <https://www.facebook.com/pages/City-of-Cocoa-Government/125152240842388> [cid:image020.jpg@01D25064.7A0204B0] <https://twitter.com/CityofCocoa> [cid:image021.jpg@01D25064.7A0204B0] <https://www.linkedin.com/company/city-of-cocoa?trk=company_logo> [cid:image022.jpg@01D25064.7A0204B0] <https://www.youtube.com/channel/UCbWJK7XQyPVBmp15Fwoa4jA> [cid:image023.jpg@01D25064.7A0204B0] <https://plus.google.com/b/116258217957232717525/116258217957232717525/about> [cid:image024.jpg@01D25064.7A0204B0] <http://www.pinterest.com/CityofCocoa/cocoa-florida/> www.cocoafl.org<http://www.cocoafl.org>

From: Michael Morisy

Dear Donna:

This relates to our Sunshine Law request of 11/16/16. Thank you for your reply and the work you've done so far. We see that our request is pretty broad and perhaps we can helpfully narrow it. What we're really most interested in are any:
- contracts, proposals, RFPs, and letters of intent (not price information);
- training data;
- validity studies;
- correspondence, including emails and other correspondence (a) between the agency and vendor concerning development and implementation of the software and related processes, (b) within the agency concerning the efficacy, reliability, and accuracy of the software and related processes, and c) any other concerns related to the use of the software and related processes; and
- sample output.

All of the above are with respect to the software and algorithm used in the PredPol Predictive Policing Software, to assist us in understanding the government policies concerning, and implementation of, this form of policing. We grant your request for an extension and will look forward to hearing from you.

Happy Holidays,
Ellen Goodman (working with Michael Morisy)

From: Michael Morisy

Dear Donna:

This relates to our Sunshine Law request of 11/16/16. Thank you for your reply and the work you've done so far. We see that our request is pretty broad and perhaps we can helpfully narrow it. What we're really most interested in are any:
- contracts, proposals, RFPs, and letters of intent (not price information);
- training data;
- validity studies;
- correspondence, including emails and other correspondence (a) between the agency and vendor concerning development and implementation of the software and related processes, (b) within the agency concerning the efficacy, reliability, and accuracy of the software and related processes, and c) any other concerns related to the use of the software and related processes; and
- sample output.

All of the above are with respect to the software and algorithm used in the PredPol Predictive Policing Software, to assist us in understanding the government policies concerning, and implementation of, this form of policing. We grant your request for an extension and will look forward to hearing from you.

Happy Holidays,
Ellen Goodman (working with Michael Morisy)

From: Carie Shealy

Good afternoon,
I wanted to send you an update re: this request. We are in the process of compiling the request with the information that we have and completing this. I will hopefully have you the information by Thursday of this week. I just wanted to keep you informed.

Please let me know if you have any questions.

Thank you for your patience, as this is a large request.

[cid:image001.jpg@01D25548.BA6408D0]

Carie Shealy, CMC
City Clerk
65 Stone St., Cocoa, FL 32922
(321) 433-8484 I cshealy@cocoafl.org<mailto:cshealy@cocoafl.org>
Fax: (321) 433-8455

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Stay Connected: [cid:image003.jpg@01D25548.BA6408D0] <https://www.facebook.com/pages/City-of-Cocoa-Government/125152240842388> [cid:image004.jpg@01D25548.BA6408D0] <https://twitter.com/CityofCocoa> [cid:image005.jpg@01D25548.BA6408D0] <https://www.linkedin.com/company/city-of-cocoa?trk=company_logo> [cid:image006.jpg@01D25548.BA6408D0] <https://www.youtube.com/channel/UCbWJK7XQyPVBmp15Fwoa4jA> [cid:image007.jpg@01D25548.BA6408D0] <https://plus.google.com/b/116258217957232717525/116258217957232717525/about> [cid:image008.jpg@01D25548.BA6408D0] <http://www.pinterest.com/CityofCocoa/cocoa-florida/> www.cocoafl.org<http://www.cocoafl.org>

From: Carie Shealy

Good afternoon Ellen,
I just wanted to send another follow up in regards to your November 16th records request and also to your follow up dated December 12th. We are in the process of working through the request. An email was also sent approximately 1 - 1 ½ weeks ago in regards to the request with a follow up. I am keeping you informed so that you are aware that this is being worked on, but due to the extent of the request (even though it has been narrowed down) we are still processing this request.

Also attached is the City of Cocoa records policy.

Thank you for your patience.

[cid:image002.jpg@01D25C5E.442321C0]

Carie Shealy, CMC
City Clerk
65 Stone St., Cocoa, FL 32922
(321) 433-8484 I cshealy@cocoafl.org<mailto:cshealy@cocoafl.org>
Fax: (321) 433-8455

[cid:image004.jpg@01D25C5E.442321C0]

Stay Connected: [cid:image006.jpg@01D25C5E.442321C0] <https://www.facebook.com/pages/City-of-Cocoa-Government/125152240842388> [cid:image008.jpg@01D25C5E.442321C0] <https://twitter.com/CityofCocoa> [cid:image010.jpg@01D25C5E.442321C0] <https://www.linkedin.com/company/city-of-cocoa?trk=company_logo> [cid:image012.jpg@01D25C5E.442321C0] <https://www.youtube.com/channel/UCbWJK7XQyPVBmp15Fwoa4jA> [cid:image014.jpg@01D25C5E.442321C0] <https://plus.google.com/b/116258217957232717525/116258217957232717525/about> [cid:image016.jpg@01D25C5E.442321C0] <http://www.pinterest.com/CityofCocoa/cocoa-florida/> www.cocoafl.org<http://www.cocoafl.org>

From: Carie Shealy

Good afternoon,
I just wanted to provide you with a follow-up on your recent records request. Our attorneys are currently reviewing the information that we have collected. I will continue to stay in touch as we complete the request. I again, thank you for your patience, as this was a large request which takes time to review.

Thank you for understanding and please feel free to contact me at any time,

[cid:image017.jpg@01D26B55.46C5DC50]

Carie Shealy, CMC
City Clerk
65 Stone St., Cocoa, FL 32922
(321) 433-8484 I cshealy@cocoafl.org<mailto:cshealy@cocoafl.org>
Fax: (321) 433-8455

[cid:image018.jpg@01D26B55.46C5DC50]

Stay Connected: [cid:image019.jpg@01D26B55.46C5DC50] <https://www.facebook.com/pages/City-of-Cocoa-Government/125152240842388> [cid:image020.jpg@01D26B55.46C5DC50] <https://twitter.com/CityofCocoa> [cid:image021.jpg@01D26B55.46C5DC50] <https://www.linkedin.com/company/city-of-cocoa?trk=company_logo> [cid:image022.jpg@01D26B55.46C5DC50] <https://www.youtube.com/channel/UCbWJK7XQyPVBmp15Fwoa4jA> [cid:image023.jpg@01D26B55.46C5DC50] <https://plus.google.com/b/116258217957232717525/116258217957232717525/about> [cid:image024.jpg@01D26B55.46C5DC50] <http://www.pinterest.com/CityofCocoa/cocoa-florida/> www.cocoafl.org<http://www.cocoafl.org>

From: Carie Shealy

Good afternoon Ellen and Mr. Morisy,

I would like to thank you again for your patience with us in fulfilling your records request with the City of Cocoa. Due to it being a very detailed request, even after it was shortened, it required research by our legal department. Attached are documents that can be provided at this time, and I will forward you others when they become available, assuming exemptions do not apply to them.

Please contact me if you have any questions or have any other requests.

Thank you--

[cid:image002.jpg@01D26DB4.3BE267C0]

Carie Shealy, CMC
City Clerk
65 Stone St., Cocoa, FL 32922
(321) 433-8484 I cshealy@cocoafl.org<mailto:cshealy@cocoafl.org>
Fax: (321) 433-8455

[cid:image004.jpg@01D26DB4.3BE267C0]

Stay Connected: [cid:image006.jpg@01D26DB4.3BE267C0] <https://www.facebook.com/pages/City-of-Cocoa-Government/125152240842388> [cid:image008.jpg@01D26DB4.3BE267C0] <https://twitter.com/CityofCocoa> [cid:image010.jpg@01D26DB4.3BE267C0] <https://www.linkedin.com/company/city-of-cocoa?trk=company_logo> [cid:image012.jpg@01D26DB4.3BE267C0] <https://www.youtube.com/channel/UCbWJK7XQyPVBmp15Fwoa4jA> [cid:image014.jpg@01D26DB4.3BE267C0] <https://plus.google.com/b/116258217957232717525/116258217957232717525/about> [cid:image016.jpg@01D26DB4.3BE267C0] <http://www.pinterest.com/CityofCocoa/cocoa-florida/> www.cocoafl.org<http://www.cocoafl.org>

From: Carie Shealy

Good afternoon,
The attached information was sent to you on Friday, January 13, 2017. I have not received a response and was wanting to make sure that you have received this information. Please contact me with any questions or further requests in regards to this records request.

Thank you,

[cid:image001.jpg@01D278AC.51602850]

Carie Shealy, CMC
City Clerk
65 Stone St., Cocoa, FL 32922
(321) 433-8484 I cshealy@cocoafl.org<mailto:cshealy@cocoafl.org>
Fax: (321) 433-8455

[cid:image003.jpg@01D278AC.51602850]

Stay Connected: [cid:image005.jpg@01D278AC.51602850] <https://www.facebook.com/pages/City-of-Cocoa-Government/125152240842388> [cid:image006.jpg@01D278AC.51602850] <https://twitter.com/CityofCocoa> [cid:image007.jpg@01D278AC.51602850] <https://www.linkedin.com/company/city-of-cocoa?trk=company_logo> [cid:image008.jpg@01D278AC.51602850] <https://www.youtube.com/channel/UCbWJK7XQyPVBmp15Fwoa4jA> [cid:image009.jpg@01D278AC.51602850] <https://plus.google.com/b/116258217957232717525/116258217957232717525/about> [cid:image010.jpg@01D278AC.51602850] <http://www.pinterest.com/CityofCocoa/cocoa-florida/> www.cocoafl.org<http://www.cocoafl.org>

From: Michael Morisy

Hi,

Thanks so much for your help with this request! I really appreciate it.

Sincerely,
Michael Morisy

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