Communications with Motorola Solutions (Cincinnati Police Department)

Dear Barry Diamond:
Thank you for your interest in public records of City of Cincinnati. Your request has been received and is being processed in accordance with the Ohio Sunshine Law.  Your request was received in this office on 7/11/2023 and given the reference number P107615-071123 for tracking purposes. Records Requested: To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

Any and all email communications between any member of your agency and any employee or contractor of Motorola Solutions or any related business entity between the years of 2018 and 2023, to include but not be exclusive to emails from the @motorolasolutions.com domain.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Barry Diamond

Upload documents directly: https://www.muckrock.com/
Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The Ohio Sunshine Law does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. If this is your first time logging into your account, please select "If you don't know or have forgotten your password - CLICK HERE".  This is located beneath the "Submit" button on the front login page.

Again, thank you for using the Records Request Center.
City of Cincinnati

--- Please respond above this line ---
This request is not a proper request under Ohio public records law because the standards for a proper public records request are distinctly different than the standards for a discovery request. “ A discovery-style demand to conduct an officewide search for records containing information ‘regarding or related to’ an agency, program or person is improper as a public records request.” Decrane v. City of Cleveland, 2018-Ohio-3651, ¶ 6 (Ct. Cl.), citing State ex rel. Thomas v. Ohio State University, 71 Ohio St. 3d 245, 1994-Ohio-261.  Similarly, a request for “any and all email communications…” fails to identify the records sought with sufficient clarity . Id. See also Ebersole v. City of Powell, 2018-Ohio-4597, ¶¶ 22-23 (Ct. Cl.). A request for “ Any and all email communications between any member of your agency and any employee or contractor of Motorola Solutions or any related business entity between the years of 2018 and 2023, to include but not be exclusive to emails from the @motorolasolutions.com domain is improper under this standard. As written the request would require the City to interpret the intent of the requestor rather than retrieve specifically identified records. We request you revise the request within 10 business days, and after that if we have not received a response we will consider the request closed and a new request will have to be submitted. Thank you,