Records of employees and related managerial info

Matt Chapman filed this request with the Department of Cultural Affairs and Special Events of Chicago, IL.
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From: Matt Chapman

To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

A copy of the following records for all past and current employees and contractors employed by this department. Please provide at least, but not limited to, 5 years worth of records.

Email address
Name of immediate superior
Email address of immediate superior
Direct reports (if applicable)

These records will be used to associate against a set of records of all employees provided by the Department of Innovation and Technology. As such, should any of the requested records be unavailable, please let me know at your earliest.

I request that the file format be an excel file.

Important note: This request has been sent to all 34 Chicago departments listed on Chicago's website. Neither the Department of Innovation and Technology nor the Department of Human Resources maintain information WRT immediate superiors, and so a request to all departments is necessary. If there are any methods from any department to accumulate all requested records from all of Chicago from a single location, I would much prefer to go that route, and will then promptly withdraw any remaining requests.

Relevant text from similar request to the DoHR:
"Concerning your request for manager, direct reports, and email addresses, please note that each
City department is a “public body” under Section 2 of FOIA, 5ILCS 140/2(a). See Duncan
Publishing, Inc. v. City of Chicago, 304 III. App. 3d 778, 784, 709 N.E.2d 1281, 1286 (1st Dist.
1999) (“Clearly, each of the individual departments are subsidiary bodies of the City and are ‘public
bodies’ as defined by the FOIA.”) A FOIA request must be directed to the department that
maintains the records you are seeking. The Department of Human Resources does not have
documents responsive to those portions of your request."

The records responsive to this request are invaluable for understanding the underlying structure of the City of Chicago and its internal operation. As a result, the public's interest for this information far outweighs any burden and associated costs.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.


Matt Chapman
Free Our Info, NFP

From: Department of Cultural Affairs and Special Events

Dear Mr. Chapman
On behalf of the City of Chicago Department of Cultural Affairs and Special Events (DCASE), I am responding to your Freedom of Information Act (FOIA) request received by this department on January 31, 2019, for the following. Please note that several of your communications through have been filtered into our spam folders.

* Records listing all past and current employees and contractors employed by this department for at least the past 5 years, including employee name, email, title, name of immediate superior, email address of immediate superior and direct reports (if applicable).

DCASE does not maintain records that reflect the information you seek broken down in the manner that you request. FOIA requires a public body to produce records it possesses, but does not require a public body to create documents. 5 ILCS 140/1.

Please find attached a list of DCASE employees as of February 25, 2019, that includes each employee’s division and sub-division within the department. You can view DCASE’s organizational chart on our website at<>.

To the extent your FOIA request is denied, you have a right of review by the Illinois Attorney General’s Public Access Counselor, who can be contacted at 500 S. Second St., Springfield, IL 62706 or by telephone at (217)558-0486. You may also seek judicial review of a denial under 5 ILCS 140/11 of FOIA.


Christine Carrino
Director of Public Relations & Marketing
Department of Cultural Affairs and Special Events
(312) 744-0573