FOIA - CPD - IBM Documents from January 1st, 2013 to January 1st, 2018

J Ader filed this request with the Chicago Police Department of Chicago, IL.
Tracking #

P439560

Due Feb. 2, 2018
Est. Completion None
Status
Awaiting Response

Communications

From: J Ader

To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act (5 ILCS 140/1 to 11), I hereby request the following records:

Any and all contracts (as well as all associated amendments, exhibits, and materials), memorandums of understanding, and other equivalent agreements entered into by the Chicago Police Department with IBM within the time-frame of January 1st, 2013 to January 1st, 2018. Responsive materials should include but not be limited to:

• the initial Invitation to Bid, Request for Proposal, or equivalent call for contractors
• the responsive materials provided by the winning bidder
• other bidder responses
• the current contract
• all exhibits
• all amendments
• all performance work statements
• all deliverables inventories
• all invoices related to the deliverance of software, services, or goods

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Jake Ader

From: Chicago Police Department

Extension Notice FOIA # P439560
The Chicago Police Department received your Freedom of Information Act Request on January 29, 2018. Under the Freedom of Information Act, a public body may extend the time to respond to a FOIA request by up to 5 business days for a limited number of reasons. Pursuant to Section 5 ILCS 140/3(e) of the Act, the CPD is extending the time to respond to your request by 5 business days from the original due date for the following reason(s):

( ) The requested records are stored in whole or in part at other locations other than the office having charge of the requested records;

( ) The requested records require the collection of a substantial number of specified records;

(X ) The request is couched in categorical terms and requires an extensive search for the records responsive to it;

( ) The requested records have not been located in the course of routine search and additional efforts are being made to locate them;

( ) The requested records require examination and evaluation by personnel having the necessary competence and discretion to determine if they are exempt from disclosure or should be revealed only with appropriate deletions;

(X ) The request for records cannot be complied by the public body within the time limits prescribed by the Freedom of Information Act, 5 ILCS 140/3(c), without unduly burdening or interfering with the operations of the public body;

(X ) There is a need for consultation, which shall be conducted with all practicable speed, with another public body or among two or more components of any public body having a substantial interest in the determination or in the subject matter of the request.

Chicago Police Department
FOIA Section

This message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering that message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this document is strictly prohibited.

From: J Ader

To Whom It May Concern:

I wanted to follow up on the following Illinois Freedom of Information Act request, copied below, and originally submitted on Jan. 27, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thanks for your help, and let me know if further clarification is needed.

From: Chicago Police Department

Dear Mr. Ader:

We are in receipt of your request regarding CPD IBM contracts. I apologize for the delay. I am awaiting a response from another department and spoke directly with the Director earlier today. I am hopeful that we will have an answer for you by the end of next week. Please do not hesitate to contact me should you require additional information.

Thank you,

Kendra N. Berry, MPA
Freedom of Information Officer
Chicago Police Department Office of Legal Affairs
kendra.berry@chicagopolice.org<mailto:kendra.berry@chicagopolice.org> | 312-745-5308

From: J Ader

To Whom It May Concern:

I wanted to follow up on the following Illinois Freedom of Information Act request, copied below, and originally submitted on Jan. 27, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thanks for your help, and let me know if further clarification is needed.

- J. Ader

From: Chicago Police Department

Please see the attached letter in response to your request.

Thank you for your patience.

Kind regards,

Kendra N. Berry, MPA
Freedom of Information Officer
Chicago Police Department Office of Legal Affairs
kendra.berry@chicagopolice.org<mailto:kendra.berry@chicagopolice.org> | 312-745-5308

From: Chicago Police Department

Dear Jake :

Thank you for your interest in information from the Chicago Police Department. Your FOIA request has been received and is being processed. Your FOIA Center reference number for tracking purposes is: P444711-040318
You have requested the following records: Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:Any emails sent or received to/from a Motorola email address (example@motorola.com) from January 1st 2017 to March 31st 2018 containing the following terms:- "CPDTip"- "TipSoft"- "TipSubmit"- "CommandCentral"- "Command Central"
Chicago Police Department (CPD) responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq.  If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend. You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Thank you for using the Chicago FOIA Center. To monitor the progress or update this request please log into the
Chicago Public Safety Record System. (https://CHICAGOPS.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=444711&coid=79F4034E316D)

From: Chicago Police Department

Dear Jake :

Thank you for your interest in information from the Chicago Police Department. Your FOIA request has been received and is being processed. Your FOIA Center reference number for tracking purposes is: P444767-040318
You have requested the following records: Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:Documentation on any products or communications from ESD America (http://esdamerica.com/) including, but not limited to, the following:- Initial Bid Documents- Current and previous contracts with ESD America- Requests for Proposals- Memorandum(s) of Understanding- Any privacy impact assessments- Any instructional materials or presentations- Use policies and standard operating procedures- Data retention policies- Letters of Interest- Usage policies- Any informal agreements that reference "ESD America" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.
Chicago Police Department (CPD) responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq.  If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend. You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Thank you for using the Chicago FOIA Center. To monitor the progress or update this request please log into the
Chicago Public Safety Record System. (https://CHICAGOPS.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=444767&coid=79F4034E316D)

From: Chicago Police Department

Attachments:
P444711_-_Extension_Letter.pdf (https://CHICAGOPS.mycusthelp.com/WEBAPP/_rs/DownloadItemFile.aspx?iid=gbcks7KGvE8=&fid=TGcBjeYX9B5dB6B8M84nLwZcgCYPWwO4gQowd9cW9GE=&cid=ggF6htPUscE=)
--- Please respond above this line ---
Please see the attached letter in response to your request.

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