2018 Unduly Burdensome Request Count
| Tracking # |
P518849-082919 |
| Submitted | Aug. 21, 2019 |
| Est. Completion | None |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Candice Garcia
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
Please provide a log for every time in 2018 "unduly burdensome" was used in response to a FOIA request. In addition, provide the the name of the agency/person requesting the record and accompanying text of their request.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Candice Garcia
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on Aug. 21, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Chicago Police Department
Dear Candice:
Thank you for your interest in information from the Chicago Police Department. Your FOIA request has been received and is being processed. Your FOIA Center reference number for tracking purposes is: P518849-082919
You have requested the following records: To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
Please provide a log for every time in 2018 "unduly burdensome" was used in response to a FOIA request. In addition, provide the the name of the agency/person requesting the record and accompanying text of their request.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Candice Garcia
Chicago Police Department (CPD) responds to all public records requests in accordance with the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq. If further time is needed to assemble and copy all documents responsive to your FOIA request, we will contact you with a time estimate and a request to extend. You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Thank you for using the Chicago FOIA Center.
To monitor the progress or update this request please log into the Chicago Public Safety Record System. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVulVO5zgaUYhAxXpmsXAhNKLIDBByxt-2BcapQSrFnKhQuogBHGvLRy8X00WcQGJOPxxssVWfEy-2B55KXiYQpBhKXEeS3C-2F0NcaAG7HP3Y2cSZNT_2YAjyKnkpAFSzLNvWXihlnma45EamxwBfiWwZsUoBWGcGRk0sx3HgaalmXIJzN9NpwgocfFlHbdyd4NAYTqYqpn4qJ44ilV2doWJVPzRslqa1FzObUQxzneDafU-2FpEGC9Xm7rGow-2BJhhKeAi8uSWP0Fo3XsCGNOcrMWpYMFZyUmDvawqLfmhyQEzLjXSyt31lLeTf8oyuqyJJWnC1VuZVg5HZ94QlrlMENdx8GdzVoM-2BtN600asF2T6w0aiuihC8p-2BTTE8NBTOj-2FoJFm2UC7MNfcH-2BKKbgROClyi3an8nrCEFeqmKT4p4QsbaNj-2FDsfIqHfPwwkIb4-2BjnO3-2BIK6myVx2le4bcT766oSWGP-2FQBwE1Ip-2BO70bcc8UtvyjXBJ-2BlbJIe0t5NDYUcc2cS4LprTg-3D-3D)
From: Chicago Police Department
Dear Candice Garcia,
Thank you for registering with the City of Chicago Request Center. Please log in to the Records Center to update any contact or password information and to track the progress of your request.
Login: requests@muckrock.com
If you have never used this system or cannot remember your password, please request a Temporary Password using the Forgot Password option on the login screen.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Chicago Police Department
--- ---
Please see the attached letter regarding your request.
From: Chicago Police Department
--- ---
Please see the attached letter in response to your request.
From: Candice Garcia
Hi, a reviewer would not have to read 2-3 pages for each request. Since every request is digital, the agent would just need to press control F and search for 'unduly'
This would take approximately 15 seconds for each request, thus shedding the search time from the estimated 4-6 min per request to 15 seconds, thus shedding the overall review time from 63 and 94 hours to about 4 hours.
Additionally, for unduly burdensome exemptions the agency must provide why the 63-94 hour estimate outweighs the public interest. The public has an interest in knowing how many requests made via FOIA to the Chicago Police Department are being exempted for reasons of being unduly burdensome. It is actually the burden of the agency to prove why this isn't the case.
Not only is 64-93 hours not unduly burdensome, but the estimate isn't correct. The estimated time using the CTRL-F search feature reduces it to 4 hours or less. Additionally, the average reading speed is 300 words per minute, so even if the officer had to read every single word of every document (unlikely) it would take them 3 minutes per document maximum to read(since every page is ~250 words) thus bringing down their estimate of 64-93 hours to 48 hours.
From: Chicago Police Department
Hello,
Unfortunately your email was not recognized and has not been routed accordingly. Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the Description: TO: "Chicago Public Safety"[chicagops@mycusthelp.net]
Chicago Police Department
FOIA Office
Records Inquiry Section, Unit 163
3510 South Michigan Avenue
Chicago, IL 60653
September 12, 2019
This is a follow up to request number P518849-082919:
Hi, a reviewer would not have to read 2-3 pages for each request. Since every request is digital, the agent would just need to press control F and search for 'unduly'
This would take approximately 15 seconds for each request, thus shedding the search time from the estimated 4-6 min per request to 15 seconds, thus shedding the overall review time from 63 and 94 hours to about 4 hours.
Additionally, for unduly burdensome exemptions the agency must provide why the 63-94 hour estimate outweighs the public interest. The public has an interest in knowing how many requests made via FOIA to the Chicago Police Department are being exempted for reasons of being unduly burdensome. It is actually the burden of the agency to prove why this isn't the case.
Not only is 64-93 hours not unduly burdensome, but the estimate isn't correct. The estimated time using the CTRL-F search feature reduces it to 4 hours or less. Additionally, the average reading speed is 300 words per minute, so even if the officer had to read every single word of every document (unlikely) it would take them 3 minutes per document maximum to read(since every page is ~250 words) thus bringing down their estimate of 64-93 hours to 48 hours.
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://accounts.muckrock.com/accounts/login/?url_auth_token=AAAjxqIdIxGM1u-1dg7BfTx0URo%3A1i8Q9S%3AkCuSCNm4XoAll6Kcu-nkQE7CSPI&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fchicago-police-department-503%252F2018-unduly-burdensome-request-count-79175%252F%253Femail%253Dchicagops%252540mycusthelp.net
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 79175
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
---
On Sept. 6, 2019:
Subject: Non-Commercial Police FOIA Request :: P518849-082919
Attachments:
P518849_-_Letter.pdf (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVulVO5zgaUYhAxXpmsXAhNKIEos3-2BU5LSMGWfwhHnx0OOGOj1fDpd-2F0Xfznjo1Ikzn344CagIsEJtIyhLaaRAFhfc3m2yBJpQiPZV0LT0cFf8n8LH29Mht-2BuPmH6rX5EhgEYWvKofshZEDUPMel0cqm5aKlJ8MXqhptCO4urfMcOpkc-2B0F4GtbvVeNdu4sPkl-2FQ-3D-3D_2YAjyKnkpAFSzLNvWXihlnma45EamxwBfiWwZsUoBWGcGRk0sx3HgaalmXIJzN9NpwgocfFlHbdyd4NAYTqYqk5gjd1Jg6LRM8opiPZNRvfm14NN4-2FNB0eO-2BdJoGw8jDriups070nXO2pzikBh44cmidtuYxNOjXpeJm3d5CZrUuvzD1M7oMVvaQUIbCmzeGrBglOImG3egLLCSYWhfcr1g1rQ5M2o74LjYs5W6RwSrGW4YI5nj49wVXJ1EK-2BJTcLEfZhsw5tzjlU7D8GmGaF8ATaWuKjMyE7Os52AoCljqUT4m2A5YnJVfIVc0eyjJO5OlGMVasSzJaOD6UnE9TdNFsKnz-2BA7qUFQPAhK744dGWWu8cGgjVPCOzpUkrWS35Hp3jcHCKPUwErKnIqB-2B3Sg-3D-3D)
[NAMEORGANIZATION]
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Candice Garcia
This is an appeal for request #P518849-082919.
Hi, a reviewer would not have to read 2-3 pages for each request. Since every request is digital, the agent would just need to press control F and search for 'unduly'
This would take approximately 15 seconds for each request, thus shedding the search time from the estimated 4-6 min per request to 15 seconds, thus shedding the overall review time from 63 and 94 hours to about 4 hours.
Additionally, for unduly burdensome exemptions the agency must provide why the 63-94 hour estimate outweighs the public interest. The public has an interest in knowing how many requests made via FOIA to the Chicago Police Department are being exempted for reasons of being unduly burdensome. It is actually the burden of the agency to prove why this isn't the case.
Not only is 64-93 hours not unduly burdensome, but the estimate isn't correct. The estimated time using the CTRL-F search feature reduces it to 4 hours or less. Additionally, the average reading speed is 300 words per minute, so even if the officer had to read every single word of every document (unlikely) it would take them 3 minutes per document maximum to read(since every page is ~250 words) thus bringing down their estimate of 64-93 hours to 48 hours.
From: Chicago Police Department
Please find the attached correspondence.
Please contact us if you have any questions. Thank you.
Hattie Bryant
Legal Secretary
Public Access Bureau
500 South Second Street
Springfield, IL 62706
(217) 785-5526
E-MAIL CONFIDENTIALITY NOTICE: This electronic mail message, including any attachments, is for the intended recipient(s) only. This e-mail and any attachments might contain information that is confidential, legally privileged or otherwise protected or exempt from disclosure under applicable law. If you are not a named recipient, or if you are named but believe that you received this e-mail in error, please notify the sender immediately by telephone or return e-mail and promptly delete this e-mail and any attachments and copies thereof from your system. If you are not the intended recipient, please be aware that any copying, distribution, dissemination, disclosure or other use of this e-mail and any attachments is unauthorized and prohibited. Your receipt of this message is not intended to waive any applicable privilege or claim of confidentiality, and any prohibited or unauthorized disclosure is not binding on the sender or the Office of the Illinois Attorney General. Thank you for your cooperation.
Files
pages