Communication Services RFPs and Contracts - Chesapeake City Jail
| Tracking # |
R003180-062922 |
| Submitted | June 28, 2022 |
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Communications
From: Hayden Betts
To Whom It May Concern:
Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:
Responses to Requests for Proposal submitted to this agency by Smart Communications Holding, Inc., and contracts submitted to this agency by Smart Communications Holding, Inc related to the use of communication services at the Chesapeake City Jail. These services may encompass telecommunication, kiosk, and mail digitization services.
Please provide the following relevant materials.
• Any and all vendor responses to Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services at the Chesapeake City Jail submitted by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits.
• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services at the Chesapeake City Jail submitted to this agency by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions.
Please provide all current contract materials and invoices for the period January 1, 2017 through the date this request is processed.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Tom Nash, a citizen of Virginia, in coordination with Hayden Betts.
From: Chesapeake City Police Department
Dear Tom Nash (via Muckrock):
Thank you for your interest in City of Chesapeake Public Records. Your request was submitted to this office on 6/28/2022 and given the reference number R003180-062922 for tracking purposes. Records Requested: Responses to Requests for Proposal submitted to this agency by Smart Communications Holding, Inc., and contracts submitted to this agency by Smart Communications Holding, Inc related to the use of communication services at the Chesapeake City Jail. These services may encompass telecommunication, kiosk, and mail digitization services.
Please provide the following relevant materials.
• Any and all vendor responses to Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services at the Chesapeake City Jail submitted by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits.
• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services at the Chesapeake City Jail submitted to this agency by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions.
Please provide all current contract materials and invoices for the period January 1, 2017 through the date this request is processed.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. Please note that The Virginia Freedom of Information does not require a governmental body to create new information, to do legal research, or to answer questions.
Please be advised that the City of Chesapeake may make reasonable charges not to exceed its actual cost incurred in accessing, duplicating, supplying, or searching for the requested records. If you would like a cost estimate prior to the fulfillment of your request, please respond to this email and let us know. For more information about FOIA charges, please visit our cost FAQ here. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HY1jgkPm4A-2FrFkix6OFcjiCGNk1L66aWq-2BHNFY37-2FgDpICzkOZT8tXAcCT16mOKX6bfsGGXLNcxZd8HoKyRgwSq-2FziK3SboemhddVctgP5BVg8Mzt9QBPRmDUaIW-2FMm96u9TGAtlCGnRMsrgqaRFooE-3DRQ0t_5wTB2O0ZQJgHhJulGyuUU6CptDCpviiZLRMROWsgre74FR7P-2F4KcEbvNyOww1qOaOw8R5z2LqKv7RdH1MISetraOWzlTIoS6I6tfpZCu55v8B-2FGJEUDZWx3c-2Bimzj62ACaNmsw8t3Iy5Pa3WSKsj95LmiZUJf1UcMHIsdABtiTCcZEC-2BVAzRAQQ3LsrYf4qVrsYluOf6y42B4SCvl6NpSdtI2w0JscyKtFruZeqZB0Y-3D)
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Chesapeake FOIA Portal.
City of Chesapeake
To monitor the progress or update this request please log into the Chesapeake FOIA Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HY1jgkPm4A-2FrFkix6OFcjiCD3-2FJ5IcWxJ8vG-2BBTEu2TCWDa3MW9nekpoyMAKImgGkJNT9aUxLTr5qLS3HlgE40akUoD1NK-2B7p2lTtrHfv-2BCjZYhnPpv-2Bdh1YipyVyuxmbA0j0oZmd3B00KxT861z9dHArwcN-2B6Of-2By1Hfx4UX1tvRuEG_5wTB2O0ZQJgHhJulGyuUU6CptDCpviiZLRMROWsgre74FR7P-2F4KcEbvNyOww1qOaOw8R5z2LqKv7RdH1MISettm0pHfTIoBJDuwYXmRM-2BRI1qH9wXjzUm7fGFgmzmvoZXscU71ehlkRSMqkLYXcR9mXKqd5-2BDc2ldVT7xD-2FpC95PG24Iqs7OBvs45g7yn1nSyB9Evry4cKR6kNovypIeQB6sV2iMP1tgLP0lDeQPOO8-3D)
From: Chesapeake City Police Department
Dear Tom Nash (via Muckrock),
Thank you for registering with the Chesapeake FOIA Portal.
Your Login ID is: requests@muckrock.com
If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.
If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HY1jgkPm4A-2FrFkix6OFcjiCGNk1L66aWq-2BHNFY37-2FgDpfDWbkwHbf7HbofrXQ9zcgUg02eeII4KfQlNNKDdYbUg-3Dk0Ch_5wTB2O0ZQJgHhJulGyuUU6CptDCpviiZLRMROWsgre74FR7P-2F4KcEbvNyOww1qOarw2ei-2BYZvSHrUb2XVdvp3YWlimPScrQoROuP6AaOaCwAnsc4xZFEy839y5AL-2FLhW3ECNHAy2z4cp8mgeRDfbGJkJSFq-2F-2Bj6gRTUaSqpTeQCgZOjuX3tVSo5YH2LNQASrLsqb-2Fje88NVOkdQPP-2Br8lzVDrrfsP0-2F9OTu6c3kqR-2FA-3D)
Please login to "My Request Center" to update your account information, track the status of your request and receive requested records when they become available. This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY
From: Chesapeake City Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of June 28, 2022, Reference # R003180-062922.
Dear Tom Nash (via Muckrock),
The City of Chesapeake received a public information request from you on June 28, 2022. Your request mentioned: “Responses to Requests for Proposal submitted to this agency by Smart Communications Holding, Inc., and contracts submitted to this agency by Smart Communications Holding, Inc related to the use of communication services at the Chesapeake City Jail. These services may encompass telecommunication, kiosk, and mail digitization services.
Please provide the following relevant materials.
• Any and all vendor responses to Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services at the Chesapeake City Jail submitted by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits.
• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services at the Chesapeake City Jail submitted to this agency by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions.
Please provide all current contract materials and invoices for the period January 1, 2017 through the date this request is processed.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.”
The City of Chesapeake has reviewed its files and has located procurement records to your request. Please log in to the Chesapeake FOIA Portal at the following link to retrieve the appropriate responsive documents. Public Records Request - R003180-062922 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HY1jgkPm4A-2FrFkix6OFcjiCGNk1L66aWq-2BHNFY37-2FgDptjPaVcq-2BNpoLvRJ4tUR2USKACObCjWmEzUg8dwrM6CQWOjjGz-2FMcsUydUSF4BsApK7Tz_5wTB2O0ZQJgHhJulGyuUU6CptDCpviiZLRMROWsgre74FR7P-2F4KcEbvNyOww1qOa5Ma7vGw-2BIXuKYcNbthryHUqQRWD8zBjLSCK2NdTPkPY1-2Fn8xYtICeOEenD8YsaWeODiQdlF6OEKYEp-2B231-2BYHQnwfukqMlQ1us4W-2FhNHYIhRrM278vE2OxFyCD3Fzcp3C3kSOwNwy5CvzdAnNLOCesxRQK-2FiDUWGTN2esxHsGaY-3D)
The Chesapeake Procurement Division and Finance Department have reported that they have no invoices responsive to your request. You may wish to submit your request for the invoices to the Sheriff's Office, which is a separate public agency under FOIA. You can do so at sheriffFOIA@cityofchesapeake.net.
If you have any questions, or wish to discuss this further, please respond to this email.
Sincerely, Monica Wilburn
Records/FOIA Manager
City Manager's Office
To monitor the progress or update this request please log into the Chesapeake FOIA Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HY1jgkPm4A-2FrFkix6OFcjiCGNk1L66aWq-2BHNFY37-2FgDptjPaVcq-2BNpoLvRJ4tUR2USKACObCjWmEzUg8dwrM6CQWOjjGz-2FMcsUydUSF4BsAph9ib_5wTB2O0ZQJgHhJulGyuUU6CptDCpviiZLRMROWsgre74FR7P-2F4KcEbvNyOww1qOa5Ma7vGw-2BIXuKYcNbthryHexP4DcJKNnd-2Bzr5y2LTKR8pU0R10Mp-2FmCcGEL6AtkdQZBq14It5t6UTIi5C3rmWYHJj-2FQPOuGmXYwO0CeFhiAkmcaEAxaBr8Sdc2SuPSfWqXFlZgH06vB3e0sukNd9xCqfI7sFJ4L4ZVDl0-2FNFyZcY-3D)
From: Chesapeake City Police Department
Hello Tom,
This message is to notify you that your password for the Chesapeake FOIA Portal has changed. This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY
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