Unmarked Vehicle Data, Policies, Reporting, Use (California Highway Patrol)
| Multi Request | Unmarked Vehicle Data, Policies, Reporting, Use |
| Submitted | Aug. 14, 2020 |
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Communications
From: Beryl Lipton
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Materials regarding the use and reporting of use of unmarked vehicles by representatives and employees of this agency:
POLICY
All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle.
Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.
FORMS and GUIDANCE
A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.
DATA
All available data, reports, audits, and other aggregated information regarding this agency’s inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.
OTHER
In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.
For reference, here are examples of the kinds of materials that would be responsive to this request:
• Pennsylvania state statute (http://www.pacodeandbulletin.gov/Display/pabull?file=/secure/pabulletin/data/vol35/35-2/55.html);
• opinion of the Wisconsin Attorney General (https://docs.legis.wisconsin.gov/misc/oag/archival/_293/_1/_16);
• Orlando Police Department policy (https://www.orlando.gov/files/sharedassets/public/documents/opd/policies-and-procedures/police-operations/1132.3-response-to-calls-traffic-stops-by-unmarked-police-vehicles.pdf);
• Howard County, Maryland Internal Audit Report of Police Take-Home Vehicle Program Audit - May 2018 (https://cc.howardcountymd.gov/LinkClick.aspx?fileticket=xwqgv-M7q9g%3D&tabid=132&portalid=0)
• Minneapolis’s Daily Activity Report (MP-3006) and Equipment Work Order Log (MP-5400)
If any portion of materials responsive to this request should be deemed unavailable or non-disclosable, please specifically identify the portions of the records or the specific information that is unavailable and the reason for the unavailability.
If any portion of this request is unclear or if this request could be modified to reduce the burden of producing responsive documents or provide them more efficiently or expeditiously, please reply with a request for clarification or a proposed modification.
This request is being made by a reporter as part of a journalistic investigation. It is being submitted to your agency at the request of a member of your community as part of a project to better understand policing agencies nationwide.
In the event that there are fees appropriately assessed in association with this request, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Beryl Lipton
From:
The form is attached showing receipt of your PRA request. The form has limited space; however, your request will be dealt with in its entirety.
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From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
August 31, 2020
File No.: 013.A13673.A16501.2020-71
Beryl Lipton
requests@muckrock.com
Dear Ms. Lipton:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated August 17, 2020, and received by this office August 19, 2020.
In your request you asked for the following:
Materials regarding the use and reporting of use of unmarked vehicles by representatives and employees of this agency:
POLICY
All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle.
Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.
FORMS and GUIDANCE
A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.
DATA
All available data, reports, audits, and other aggregated information regarding this agency's inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.
OTHER
In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.
The Office of COMR is determining whether you seek copies of disclosable public records in the Department's possession. This will require personnel to search for and collect the requested records from offices that are separate from the office processing the request.
Additionally, COMR personnel must consult with other components of the Department that have a substantial subject matter interest therein. Accordingly, COMR is extending its 10-day response timeframe by an additional 14 days, as authorized by Government Code § 6253, Subdivisions (c)(1) and (c)(3).
If you have any questions or if you need additional information, please contact this office at (916) 843-3310.
Sincerely,
F. CLADER
Director of Communications
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From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Aug. 14, 2020. You had previously indicated that it would be completed on Aug. 31, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
September 15, 2020
File No.: 013.A13673.A16501.2020-71
Beryl Lipton
requests@muckrock.com
Dear Ms. Lipton:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated August 17, 2020, and received by this office August 19, 2020. On August 31, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code 6253, subdivisions (c)(1) and (c)(3).
In your request you asked for the following:
Materials regarding the use and reporting of use of unmarked vehicles by representatives and employees of this agency:
POLICY
All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle.
Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.
FORMS and GUIDANCE
A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.
DATA
All available data, reports, audits, and other aggregated information regarding this agency’s inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.
OTHER
In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.
The Office of COMR has determined the Department may possess records responsive to your request. The requested records are being collected and require redactions to comply with various provisions of law. The process of collecting, reviewing, redacting, and routing through proper channels may take approximately 60 days. Once this process has been completed and the records have been properly reviewed, you will be notified and informed of the cost to obtain the requested records.
If you have any questions or if you need additional information, please contact this office at (916) 843-3310.
Sincerely,
S. RICHARDS, Captain
Commander
Office of Community Outreach and Media Relations
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~WRD000
From: California Highway Patrol
It looks like there was an error in the email address when this was sent originally.
Janelle Fallan Dunham
CHP Community Outreach and Media Relations
(916) 843-3310
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From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Aug. 14, 2020. You had previously indicated that it would be completed on Aug. 31, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Aug. 14, 2020. You had previously indicated that it would be completed on Aug. 31, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
September 15, 2020
File No.: 013.A13673.A16501.2020-71
Beryl Lipton
requests@muckrock.com
Dear Ms. Lipton:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated August 17, 2020, and received by this office August 19, 2020. On August 31, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code 6253, subdivisions (c)(1) and (c)(3).
In your request you asked for the following:
Materials regarding the use and reporting of use of unmarked vehicles by representatives and employees of this agency:
POLICY
All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle.
Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.
FORMS and GUIDANCE
A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.
DATA
All available data, reports, audits, and other aggregated information regarding this agency’s inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.
OTHER
In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.
The Office of COMR has determined the Department may possess records responsive to your request. The requested records are being collected and require redactions to comply with various provisions of law. The process of collecting, reviewing, redacting, and routing through proper channels may take approximately 60 days. Once this process has been completed and the records have been properly reviewed, you will be notified and informed of the cost to obtain the requested records.
If you have any questions or if you need additional information, please contact this office at (916) 843-3310.
Sincerely,
S. RICHARDS, Captain
Commander
Office of Community Outreach and Media Relations
Janelle Fallan Dunham
Information Officer – Office of Community Outreach and Media Relations
California Highway Patrol
916/843-3314
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~WRD000
From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
October 22, 2020
File No.: 013.A13673.A16501.2020-71
Beryl Lipton
requests@muckrock.com
Dear Ms. Lipton:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated August 17, 2020, and received by this office August 19, 2020. On August 31, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code 6253, subdivisions (c)(1) and (c)(3). On September 15, 2020, COMR notified you the Department has responsive records; the process of collecting, reviewing, redacting, and routing through proper channels would take up to an additional 60 days.
In your request you asked for the following:
Materials regarding the use and reporting of use of unmarked vehicles by representatives and employees of this agency:
POLICY
All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle.
Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.
FORMS and GUIDANCE
A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.
DATA
All available data, reports, audits, and other aggregated information regarding this agency's inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.
OTHER
In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.
As your request relates to Policy, COMR has compiled 86 pages of responsive documents.
As your request relates to Forms and Guidance, COMR has compiled 13 pages of responsive documents.
As your request relates to Data, the Department has no responsive documents.
As your request relates to Other, whether the Department does use unmarked vehicles in some form, your request does not reasonably describe an identifiable record and does not meet the requirement contained in Government Code 6253(b); rather, it seeks a yes-or-no answer. The documents compiled for the first two items of your request will demonstrate the affirmative answer.
The Office of COMR has determined the Department possess responsive records consisting of 99 pages. Please be advised certain material contained in various publications involve officer safety and/or internal security information. Such material, by statute (Government Code Section 6254[f]) and decisional law (Northern California Police Practices Project [NCPPP], et al., v. Glendon Craig, et al., 90 Cal.App.3d 116), is exempt from disclosure. Your records are being provided via electronic mail, at no cost, to the address stated in your request.
If you have any questions or if you need additional information, please contact this office at (916) 843-3310.
Sincerely,
F. Clader,
Director of Communications
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