Predpol documents, Berkeley (University of California, Berkeley)

Dear Ms. Haskins:

This is to acknowledge your California Public Records Act (CPRA) request
below and the identical request that was sent to UCPD (from email address:
requests@muckrock.com). Your request has been forwarded to
appropriate campus offices and a search for responsive documents is
currently underway. Records identified as responsive to your request will
be reviewed, and made available for your access, in accordance with
relevant law and University policy.

Please note that there is no central repository for all University records.
The identification and collection of potentially responsive records is only
the first step in the CPRA response process. The collected records must be
reviewed by this office to ensure that they are in fact responsive to your
request and to assess whether any legal privileges or exemptions from
disclosure are applicable and whether redactions may be required to protect
individuals’ rights to privacy. Please also bear in mind that we are
concurrently fulfilling numerous other requests, many of which were
received before yours and that we generally process requests in the order
in which they are received. The current timeframe for fulfillment of most
requests is ten weeks, although this may vary due to the nature and
complexity of the request.

Although the requested records have not yet been fully identified, based on
the terms of the request, we have made a preliminary determination that the
request likely does seek disclosable records within the possession of the
University. This office will provide you with a status update after the
requested records have been thoroughly reviewed.

Please note that CPRA allows agencies to make records available “upon
payment of fees covering direct costs of duplication.” Government Code
section 6253(b). The University reserves its right to recoup duplication
costs. The charge is $0.20 per page for copies, and payment is required
before release of the records. Once we obtain an accurate page count, we
will inform you of the anticipated total cost.

Regards,

Liane Ko
Public Records Coordinator

Regards,

Liane Ko
Public Records Coordinator
************************************
Public Records Office
University of California, Berkeley

---------- Forwarded message ----------
From: <requests@muckrock.com>
Date: Thu, Nov 1, 2018 at 2:53 PM
Subject: California Public Records Act Request: Predpol documents, Berkeley
(University of California, Berkeley)
To: UC Berkeley Public Records Office <pra@berkeley.edu>

University of California, Berkeley
PRA Office
MC #1500
200 California Hall
Berkeley, CA 94720-1500

November 1, 2018

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the
following records:

Recent media reports suggest that the University of California Berkeley
Police Department has made use of or will make use of Predpol predictive
policing software. (https://boingboing.net/2018/
10/30/el-monte-and-tacoma.html)

Therefore, I am requesting the following records related to the above
program:

* Any software and algorithms developed for the implementation of the
program. I'm particularly interested in any algorithms that have a public
policy outcome, such as providing guidance on a policy or an assessment of
an individual. More generally, I would like any software that was developed
by or with, given to, used by, purchased or licensed to this agency for
implementation of the above referenced program. This would include original
source code, any compiled binaries (also known as executables),
spreadsheets, program scripts, and other digital materials used to
calculate any data in the above program. It would also include the input
training data for machine learning algorithms. Collectively, these
responsive materials will be referred to as "the software" in the following
paragraphs.

* All instructional materials, presentations and presentation materials
(including recorded video and audio, PowerPoint files, prepared remarks,
and slides formats), and other guidance on the use of "the software." This
includes any notes taking during meetings that discussed the use of the
software, any explanations (whether internally or externally generated) of
how the software works, and any other document that has been used to help
explain the use of "the software" to any party, including internal
documentation, public relations materials, and executive summaries. This
also includes any description of input and output data fields that will aid
in understanding the type of information that is submitted to the software,
and that is produced by the software.

* A copy of any privacy impact assessments, use policies, standard
operating procedures, data retention policies, legal opinions, warranties,
non-disclosure agreements, contracts, liability waivers, insurance
agreements, Requests for Proposals, Responses to Requests for Proposal,
Memorandums of Understanding, Letters of Interest, usage policies, or
informal agreements that reference "the software" or otherwise guide it use
or the relationship between this agency and the provider or developer of
the software.

* A copy of any funding opportunity announcements, grant applications and
grantor status/progress reports, reports to legislative bodies, annual
reports that mention the use of the Software, as well as audit records,
including but not limited to security audits of the software, misuse
reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program or
with respect to any software or algorithms used in connection with the
program, and a copy of any records pertaining to inquiries for the need of
validation studies, or discussion of potential or actual validation
studies. By “validation study,” I mean any study designed to assess how
accurate the program is in predicting what it is supposed to predict, or to
assess whether the program may err in the direction of either under- or
overestimating likelihoods or predicted outcomes, or may produce any
results that are biased or unexpected in any way.

* For the aspects of the software that require an input, for example, to
compute a value, we request a copy of the five most recent sets of data
that were used for input, as well as the five most recent outputs of the
software, in whatever their native format is. If these inputs or outputs
include exempt information, we ask that you exempt only that information
which is specifically exempted from law, and provide the other material.

The requested documents will be made available to the general public, and
this request is not being made for commercial purposes. It will be used in
the course of reporting for Motherboard, VICE’s science and technology
website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and
this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform
me of the total charges in advance of fulfilling my request. I would prefer
the request filled electronically, by e-mail attachment if available or
CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 10 calendar
days, as the statute requires.

Sincerely,

Caroline Haskins

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.com/accounts/agency_login/
university-of-california-berkeley-3123/predpol-
documents-berkeley-university-of-california-berkeley-63064/?
uuid-login=37b85e44-2c62-4993-bff4-de3f42393bff&email=pra%
40berkeley.edu#agency-reply
Is this email coming to the wrong contact? Something else wrong? Use the
above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 63064
411A Highland Ave
<https://maps.google.com/?q=411A+Highland+Ave+Somerville,+MA+02144&entry=gmail&source=g>
Somerville, MA 02144
<https://maps.google.com/?q=411A+Highland+Ave+Somerville,+MA+02144&entry=gmail&source=g>
-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.

Dear Ms. Haskins:

Your request is in line for processing. Please understand that UC Berkeley
receives a high volume of requests and inquires for public records and that
there is one staff person responsible for collecting, reviewing and
preparing records for release. As a result, fulfilling requests can take
some time.

Thank you for your continued patience.
Regards,

Liane Wong
Public Records Coordinator
************************************
Public Records Office
University of California, Berkeley

Dear Ms. Haskins:

This is a further response to your California Public Records Act (CPRA)
request. Attached are the existing responsive documents.

The release of these documents completes this records request, and we now
consider this request closed.
Regards,

Liane Wong
Public Records Coordinator
************************************
Public Records Office
University of California, Berkeley