Broward County Government records related to Pro Sound, Inc. 2015-2017

Adam Smith filed this request with the Broward County of Broward County, FL.
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Communications

From: Adam Smith

Bertha Henry
County Administrator
Broward County Board of County Commissioners
115 South Andrews Avenue, Room 409
Fort Lauderdale, FL 33301
Email: bhenry@broward.org

Dear Ms. Henry:

Pursuant to Florida's Sunshine Law, Fla. Stat. secs. 119.01 to 119.15 (1995), I hereby request the following Broward County records involving Pro Sound & Video, Inc., an audio visual system integration company under contract with Broward County:

1) All contracts, maintenance agreements, bid proposals, purchase orders, invoices, reconciliations, vendor performance evaluations and/or other documents involving Pro Sound & Video, Inc. that were administered by the Broward County Office of Public Communications from January 1, 2015 through March 31, 2017.

2) All emails, memorandums, written correspondence and related documents from the following Broward County employees, elected officials and Pro Sound & Video, Inc. staff where Pro Sound (and its name variations, see below) appears in the subject line and/or body of text. The date range for this request is from January 1, 2015 through March 31, 2017.

County Administration & Commissioners
Bertha Henry
Rob Hernandez
Monica Cepero
Commissioner Martin Kiar
Commissioner Tim Ryan

Office of Public Communications
Margaret Stapleton
Ric Barrick
Rob Nadeau
Leslie Stout
Scott Carrico
Marcy Giovagnoli
Emmanuel Espinal
Michael Jorgenson

Pro Sound & Video, Inc.
Rod Sintow
Darryl Cummings
Matt Normandale

Note: The company name Pro Sound & Video, Inc. may appear in the requested Broward County records as one or more of the following variations:

Pro Sound Pro Sound Inc Pro Sound, Inc Pro Sound & Video
Pro-Sound Pro-Sound Inc Pro-Sound, Inc Pro-Sound & Video
ProSound ProSound Inc ProSound, Inc ProSound & Video

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges for fulfilling my request in advance. I would prefer the request be fulfilled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Adam Smith

From: Martin, Cynthia

To whom it may concern,

Please see the attached acknowledgement letter.

Thank you,

Cynthia Martin
[cid:image003.png@01D27C61.35482C40]
Administrative Coordinator
Office of Public Communications
Room 506, Government Center East
115 S. Andrews Avenue
Fort Lauderdale, FL 33301
cymartin@broward.org<mailto:cymartin@broward.org>
954-357-6991

________________________________

Under Florida law, most e-mail messages to or from Broward County employees or officials are public records, available to any person upon request, absent an exemption. Therefore, any e-mail message to or from the County, inclusive of e-mail addresses contained therein, may be subject to public disclosure.

From: Martin, Cynthia

To whom it may concern,

Please see the public records request cost estimate letter attached.

Thank you,

Cynthia Martin
[cid:image003.png@01D27C61.35482C40]
Administrative Coordinator
Office of Public Communications
Room 506, Government Center East
115 S. Andrews Avenue
Fort Lauderdale, FL 33301
cymartin@broward.org<mailto:cymartin@broward.org>
954-357-6991

________________________________

Under Florida law, most e-mail messages to or from Broward County employees or officials are public records, available to any person upon request, absent an exemption. Therefore, any e-mail message to or from the County, inclusive of e-mail addresses contained therein, may be subject to public disclosure.

From: Martin, Cynthia

To whom it may concern,

Please see the public records request cost estimate (follow-up) letter attached.

Thank you,

Cynthia Martin
[cid:image003.png@01D27C61.35482C40]
Administrative Coordinator
Office of Public Communications
Room 506, Government Center East
115 S. Andrews Avenue
Fort Lauderdale, FL 33301
cymartin@broward.org<mailto:cymartin@broward.org>
954-357-6991

________________________________

Under Florida law, most e-mail messages to or from Broward County employees or officials are public records, available to any person upon request, absent an exemption. Therefore, any e-mail message to or from the County, inclusive of e-mail addresses contained therein, may be subject to public disclosure.

From: MuckRock

This message is in response to your letter dated May 1st, 2017 outlining the estimated fees to process public records request requests@muckrock.com. In an effort to decrease the amount of County staff time and fees related to fulfilling the request please narrow the search criteria as follows:

1.) Instead of extracting emails from 16 mail boxes please provide the requested emails from these eight Broward County current and former employees:

Margaret Stapleton
Ric Barrick
Leslie Stout
Robert Nadeau
Scott Carrico
Marcy Giovagnoli
Michael Jorgenson
Emmanuel Espinal

2.) Please modify the date range for the email records request to be from January 1, 2015 through December 31, 2016.

3.) Our original item 1 request from April 5, 2017 remains as is. To repeat, this request was for "All contracts, maintenance agreements, bid proposals, purchase orders, invoices, reconciliations, vendor performance evaluations and/or other documents involving Pro Sound & Video, Inc. that were administered by the Broward County Office of Public Communications from January 1, 2015 through March 31, 2017."

In your May 1st response you indicated that some records may be exempt from public inspection. When responding to this letter with a revised fee estimate please elaborate on this statement, specifically addressing these questions:

1.) Under what Sunshine Law exemptions would the records being requested be withheld and/or redacted?

2.) Will you provide an explanation and/or summary of any records that are withheld and/or redacted?

3.) Will you provide a list of Broward County staff members who reviewed the records and made the decision to withhold, redact or exempt any records?

4.) Is there an appeal process in place at Broward County for challenging the decision to exempt records and if so what is this process?

Finally, we noticed the May 1st letter came from Margaret Stapleton, one of the individuals included in the records request. In order to avoid the appearance of any conflict of interest would it be appropriate for the eight employees identified in this request who are still employed with the County to recuse themselves from any involvement in the records review?

Thank you for your assistance.

MuckRock.com

From: Martin, Cynthia

To whom it may concern,

Please see the attached Acknowledgement Letter.

Thank you,

Cynthia Martin
[cid:image003.png@01D27C61.35482C40]
Administrative Coordinator
Office of Public Communications
Room 506, Government Center East
115 S. Andrews Avenue
Fort Lauderdale, FL 33301
cymartin@broward.org<mailto:cymartin@broward.org>
954-357-6991

________________________________

Under Florida law, most e-mail messages to or from Broward County employees or officials are public records, available to any person upon request, absent an exemption. Therefore, any e-mail message to or from the County, inclusive of e-mail addresses contained therein, may be subject to public disclosure.

From: Martin, Cynthia

To whom it may concern,

Please see the public records request cost estimate letter attached.

Thank you,

Cynthia Martin
[cid:image003.png@01D27C61.35482C40]
Administrative Coordinator
Office of Public Communications
Room 506, Government Center East
115 S. Andrews Avenue
Fort Lauderdale, FL 33301
cymartin@broward.org<mailto:cymartin@broward.org>
954-357-6991

________________________________

Under Florida law, most e-mail messages to or from Broward County employees or officials are public records, available to any person upon request, absent an exemption. Therefore, any e-mail message to or from the County, inclusive of e-mail addresses contained therein, may be subject to public disclosure.

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