|Submitted||Sept. 30, 2019|
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To Whom It May Concern:
Pursuant to the Oklahoma Open Records Act, I hereby request the following records:
Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
To Whom It May Concern:
I wanted to follow up on the following Oklahoma Open Records Act request, copied below, and originally submitted on Sept. 30, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
The City of Broken Arrow is in receipt of your open records request dated September 30, 2019. A portion of the records are available and there is a $ .25 cents per page copy fee for a total of $10.00 owed to the City. The City is in the process of gathering remaining documents, specifically, the emails requested. A copy fee and search fee representing the direct cost to the City of Broken Arrow for the production of these emails will be due before the emails will be released. These fees are authorized by 51 O.S. Section 24. A.5(4); Attorney General's Opinion 2009 OK A.G. 27. At this time there are 40 pages of records that can be mailed via First Class Mail once you remit payment in the amount of $10.00 for copy charges.
The City continues to compile the remaining records you've requested. The Legal department will review all records to determine which, if any, are not subject to the Oklahoma Open Records Act. We will keep you updated on our progress and produce documents responsive to your requests as they are available for release. Please confirm that you will pay such authorized fees for the requested records, including but not limited to the emails, and the City will review and produce the materials.
Rachel Dunn | Administrative Assistant | Legal Department
220 South First Street, P.O. Box 610, Broken Arrow, OK 74013
Office: 918-259-8422 ext. 5425
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