Records retention schedules (Boston City Clerk)

Dear Albert Serna, Thank you for your interest in public records of City of Boston. Your request has been received and is being processed. Your request was received in this office on 1/8/2024 9:00:41 PM and given the reference number R000130-010824 for tracking purposes. To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

Any and all materials, indices, directives, manuals, and other guiding documentation regarding the records generated and retained by Boston Police Department, including but not limited to any and all applicable:

• Record retention schedules
• Indices to the records management program
• Any other data structures used for the management of records: digital, paper, and otherwise

I request that you release records for this request on a rolling basis as they become available and in electronic form. If your agency does not maintain these public records, please let me know who does and include the proper custodian's name and address. If you choose to deny this request, please provide a written explanation for the denial including a reference to the specific statutory exemption(s) upon which you rely. Also, please provide all segregable portions of otherwise exempt material.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, and is not made for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Albert Serna Jr.

Upload documents directly: https://www.muckrock.com/ You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center. Director of Public Records
Records Access Officer
City of Boston

Track the issue status and respond at: https://bostonma.govqa.us/WEBAPP//_rs/RequestEdit.aspx?rid=28907

--- Please respond above this line ---
01/09/2024 RE: PUBLIC RECORDS REQUEST of January 08, 2024, Reference # R000130-010824 Dear Albert Serna: The City of Boston (City) has received your request for public records.  This response applies only to records that exist and are in the custody of the City. See A Guide to the Massachusetts Public Records Law, p. 32, n.115.  It is expected that a custodian of records must use her superior knowledge of her records with respect to responses to public records requests.  950 CMR 32.04(5).  Specifically, you stated:
To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

Any and all materials, indices, directives, manuals, and other guiding documentation regarding the records generated and retained by Boston Police Department, including but not limited to any and all applicable:

• Record retention schedules
• Indices to the records management program
• Any other data structures used for the management of records: digital, paper, and otherwise

I request that you release records for this request on a rolling basis as they become available and in electronic form. If your agency does not maintain these public records, please let me know who does and include the proper custodian's name and address. If you choose to deny this request, please provide a written explanation for the denial including a reference to the specific statutory exemption(s) upon which you rely. Also, please provide all segregable portions of otherwise exempt material.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, and is not made for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Albert Serna Jr.

Upload documents directly: https://www.muckrock.com/ This request appears to be duplicative of your other request that was submitted on 01/08/2024, request reference B000071-010824.  As such, this request will be closed as a duplicate and you will receive a response along with any records that are responsive under that reference number. Affably yours, Jean E. Shirley Articled Clerk City of Boston One City Hall Plaza Boston, MA  02210