Procurement software and processes (City of Bellevue FOIA)

In order to remain informed on Public Health direction related to the outbreak of COVID-19 and implement appropriate measures to protect our customers and staff, you may experience a delay in service. We will continue to process your request and produce responsive records as quickly as we can, however, we ask for your understanding that estimated delivery dates may be longer than usual. In addition, we cannot schedule appointments for in-person reviews or pick-ups of physical records at city hall until further notice. Please continue to submit your requests online through the portal, as services will continue to be provided electronically. Additional information regarding City of Bellevue Services can be found on our website. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXYUf577gyNOcF2SUp3fysYNQTsp1ijy-2FZVLYc1iYjrlQmEHwBb34Ylw8VZ7sAjH6fhPXgHXCDZjwN-2FTs7Ci-2FPzto1v808Q38odmoyhP7-2FBiyKXtBhetS-2Both4GMIPkuuhZWSTjroNA1Kz3FRdQAAoY-3D9fr-_M8jZWJp6j7OO90MKn0HGOTZ7c4RkhzNZNrUUv4eFkfckgNHTztWgABOyDGYpmRf97hPxzq-2BHXgnvk07bmzPgT-2FxXYO3kPMo-2BOOy6EVCnfyA7sUGiFbzxL3VNIvutTFtsBnekqgNokmJnTORyvWwtsr4FsffwiiQejQ4vpgvKKmo-2FONkWuQ9ftZQY0-2Ft4my3OA1-2BYMsWxlkLf0uUbPhmbwtD2JPE2c03tllAvZ6n9s6om0DrCzURfOeoR38wn-2FHO-2B-2F1kyLmn1Y2tnGkqV-2BJ3QB6IJ6b-2BN5K8Eu1v6Cd3DZ2mP-2FQLcx7sKgdYbcEocYekcJF7Mccthof1VRPgfbZf3xUgxphipzq0y2GAkyb-2BhnydJpeU5dTJCr0tOtzncaL-2FK)

Dear Arie Bronshtein,

Thank you for your interest in public records of City of Bellevue.  Your request has been received and is being processed.  Your request was received in this office on June 11, 2020 and given the reference number C000392-061120 for tracking purposes. To Whom It May Concern:

Pursuant to the Nebraska Public Records Act, I hereby request the following records:

1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.

Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?

If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.

Thank you,

Arie Bronshtein

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAB7r9fnmwujU9FzabFebpkgUkE%3A1jjaSD%3Ab3gaMx2U5z0POP9ypjPHAd6TB20&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fcity-of-bellevue-21416%252Fprocurement-software-and-processes-city-of-bellevue-foia-95337%252F%253Femail%253Dpublicrecords%252540bellevuewa.gov

Your request will be forwarded to the relevant City department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.   Again, thank you for using the Bellevue Public Records Portal.
City of Bellevue

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Subject: City of Bellevue Public Records Request C000392-061120 To our valued customers,
In order to remain informed on Public Health direction related to the outbreak of COVID-19 and implement appropriate measures to protect our customers and staff, you may experience a delay in service. We will continue to process your request and produce responsive records as quickly as we can, however, we ask for your understanding that estimated delivery dates may be longer than usual. In addition, we cannot schedule appointments for in-person reviews or pick-ups of physical records at city hall until further notice. Please continue to submit your requests online through the portal, as services will continue to be provided electronically.
Additional information regarding City of Bellevue Services can be found on our website. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXYUf577gyNOcF2SUp3fysYNQTsp1ijy-2FZVLYc1iYjrlQmEHwBb34Ylw8VZ7sAjH6fhPXgHXCDZjwN-2FTs7Ci-2FPzto1v808Q38odmoyhP7-2FBiyKXtBhetS-2Both4GMIPkuuhZWSTjroNA1Kz3FRdQAAoY-3DdhA5_M8jZWJp6j7OO90MKn0HGOTZ7c4RkhzNZNrUUv4eFkfckgNHTztWgABOyDGYpmRf97hPxzq-2BHXgnvk07bmzPgTxCOSZw1L1CO-2FXNQCIbTaAQlS-2BccVTsDT5dqINi1PwWjzOFMJdKl8a0I6BmaJ9oYzUXw39vhfjOdBaqPouolQZore0tEILK0TTyYbIMxSHKghiaZ7M3h51MYwRsNTv-2F89kLcAPUAmFDfIAfEbb5jz2G7dWYiRlW8FG-2BRU6srB4N4AyqU6u0da5jFxiACrtALPvPoQH703PBZGK9muM2PKgTFYuUSaG9fQ-2FrunX4gLc9l-2FEB65E7DDFZvNECHnPe8Lj8qWG8q7dFEkVGUe6I-2B1gNM-2FWeXNG-2B5kpY4YIfS3EjBh8fq5pGnnc9z6N3qHsV3kg-3D-3D)
Dear Arie  Bronshtein, This e-mail is to confirm that the City of Bellevue has received a public records request from you for information pursuant to the Washington Public Records Act, Ch. 42.56 RCW. Your new public disclosure request file number is C000392-061120, which will help us locate your information if you contact us for an update. We are working on your request and estimate that a response will be available on or about July 22, 2020. Staff interprets your request as follows: 1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.

Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?

Timeframe: 6/11/2015 - 6/11/2015 We will start the process of identifying records. If additional clarification is needed or there is any change to our response timeline, we will be sure to let you know. Please let us know if you have any questions regarding the processing of your request. Sincerely, Bellevue Public Records 425-452-4283

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Arie,
We apologize for the typographical error in the timeframe.  It should be 6/11/15-6/11/20.
Thank you!
Bellevue Public Records
425-452-4283

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Subject: Response and Close: Public Records Request C000392-061120 Dear Arie Bronshtein, We are releasing records in response to your request:

1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.

Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
You can access records responsive to item 1 of your request in the Public Records Portal. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HUeADZ-2FBbqNOqYBw0TOhn8d-2Fkid8SBH0KXoFzPYVLPrAqfv-2BZ7bkDKnvZaSqaNmB75LpDreDfRlz-2BeKDt3zTyjPMYzS0MJVC9sFLOajRPjDi52cI_M8jZWJp6j7OO90MKn0HGOTZ7c4RkhzNZNrUUv4eFkfckgNHTztWgABOyDGYpmRf97hPxzq-2BHXgnvk07bmzPgT9jpfuar0y4auIeig-2B6pdPINsznEpG-2F7Re2pui78gLsUM00VZ1svVuZNSC6n90v94n5Irjbzb9OWgH4xWYQvH0pFYCeGjmV0suHRFt4XuCG29PrWnZ3tLgcZ3-2FS3BlG4HlTFad3f1984UTM3TJQqrAj2V-2F7fNzXtsNevqioUtaNcSXZrJ7fQnHKa2p4FYc8C-2Fq-2ByDVEzzjrehiV3x7nvh17sL3o8uLZgiviZcNvIhDRIw4BRi6xhCrtW54mntJea5rOLqh2vl8j0JPWGViW1PDjQ8bQP3lbqEN9UQnxGLNA0rR6dRtr-2B089c4SZkWU6xkQ-3D-3D) In regards to your questions, here are the staff responses from our Finance and Asset Management Department: a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)? Public Purchase and Builders Exchange
b. What is the annual cost for this software? Public Purchase is free. Builders exchange charges by posting. There's a minimum of $45 per project, and it's $1.00/plan, $.15/spec page.
c. When did the most recent contract with the software provider begin? We began using both services in 2015.
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP? No. This is our final definitive response and your request is closed. Please let us know if you have any questions or concerns regarding the processing of this request. Sincerely, Kristina Thurstonson Bellevue Public Records 425-452-4895 How did we do? Please take a few minutes to complete our 10-question online survey. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HVAaTurDCJAQXQOh2F08cT8t4LjpaPmMb5VAc-2FXfi1FhnNW05Xb7aVcfN64-2FgeqP9G1pFwdB9NLVWGwyg-2Bgl7fCJ8urBzVjUsdCRygqYLHDurHZgg6yxcTUAxQ7Y-2FpOyMA-3D-3DfPru_M8jZWJp6j7OO90MKn0HGOTZ7c4RkhzNZNrUUv4eFkfckgNHTztWgABOyDGYpmRf97hPxzq-2BHXgnvk07bmzPgT9jpfuar0y4auIeig-2B6pdPINsznEpG-2F7Re2pui78gLsUM00VZ1svVuZNSC6n90v94n5Irjbzb9OWgH4xWYQvH0pFYCeGjmV0suHRFt4XuCG29PrWnZ3tLgcZ3-2FS3BlG4HlTFad3f1984UTM3TJQqrAj2V-2F7fNzXtsNevqioUtaNcbUwlu0c6HHD7ZcqS-2BcCaHUkEqTZ-2B2aU-2ByAFomK39EqdBsn-2BZlCQY9tEL3nxr9-2B-2FsvztU5LwuIsob-2BbVqnnm5ExeHfhYRnXL1OUHTwKoYxkdGoeeM5V9xTXA-2FIwUkfgtSDik621Xg3XrMwOQrUz71Xw-3D-3D)

To monitor the progress or update this request please log into the Bellevue Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HUeADZ-2FBbqNOqYBw0TOhn8dglATS69LymeAtkSrMdJh3HnQUdMmALCVPooXta-2FCSdQ728sCa3NlgrMwU1DoPydw-3DwJpm_M8jZWJp6j7OO90MKn0HGOTZ7c4RkhzNZNrUUv4eFkfckgNHTztWgABOyDGYpmRf97hPxzq-2BHXgnvk07bmzPgT9jpfuar0y4auIeig-2B6pdPINsznEpG-2F7Re2pui78gLsUM00VZ1svVuZNSC6n90v94n5Irjbzb9OWgH4xWYQvH0pFYCeGjmV0suHRFt4XuCG29PrWnZ3tLgcZ3-2FS3BlG4HlTFad3f1984UTM3TJQqrAj2V-2F7fNzXtsNevqioUtaNcJmQmwlxaldamxXnK6Rp8uIZGwXNj2P7o1BDgjz18g12B72snzEt0u-2BzrOEIU6gmsL-2BTgzhbMTfUmwM9BMt7I5BvNzzshlx-2FQxK0BNm8GKkMoQAmcUPKL-2F81K5t-2F4RWf-2Bo-2Fg2aYIuNw5oaCqyA-2FUGmg-3D-3D)