|Submitted||Aug. 30, 2019|
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To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Dear Ms. Haskins:
The City has received your public records request in which you requested records related to "Ring, Amazon's home security company." The City is able to inform you that the City is the custodian of at least some of the public records requested. We estimate that it will take us a few days to research and identify all responsive records requested. If the cost to produce records exceeds $25, we will inform you of the cost beforehand and you must inform us if you would like to proceed. If you authorize the search, you will be responsible for payment of that cost. The City will require prepayment before acting on requests over $25.
I will contact you by the end of this week to inform you if there are any potential costs associated with this request.
Assistant City Attorney | City Attorney's Office
City of Beaverton | PO Box 4755 | Beaverton, OR 97076-4755
p: 503.526.2215 | f: 503.350.4033 | www.BeavertonOregon.gov<http://www.beavertonoregon.gov/>
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PUBLIC RECORDS LAW DISCLOSURE
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Dear Ms. Haskins:
Please see attached for the City's determination of the scope of the request and the estimated cost to produce the records requested.
Please let me know if you have any questions.
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Aug. 30, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
Ms. Haskins -
We had previously corresponded with you on this request on 9/13/19 and requested payment. After 60 days of non-payment, this request was closed as required by Oregon law - ORS 192.329(3)(b). Please refer to the attached letter. If you are still interested in these records, please submit a new request.