2018 E-mail metadata for e-mails sent between the Police Department and the Anti-Defamation League (Baltimore Police Department)

Leila Young filed this request with the Baltimore Police Department of Baltimore, MD.

It is a clone of this request.

Status
Completed

Communications

From: Leila Young


To Whom It May Concern:

Pursuant to the Maryland Public Information Act, I hereby request the following records:

From February 1st, 2018 to the latest available date (today's date 07/25 if possible, or the latest possible date available in the email system, as the systems are often up to a month behind / out-of-date):
E-mail metadata, including from/to addresses, date & time stamps, subject line names, and attachment names of e-mails sent between @adl.org e-mail addresses and any e-mail addresses associated with the police department to which this request is addressed.

E-mail metadata already exists as part of the IT infrastructure of any modern e-mail archiving or data retention system like Google, Datacove, etc. All are exportable, and should be deliverable in a CSV, excel, or other machine readable format.

E-mail metadata does not include the contents of the specified e-mails, thus do not need individual review for redaction.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Leila Young

From: Baltimore Police Department

Dear Ms. Leila Young:

This is an acknowledgement of your request below, for public information, submitted to the Document Compliance Unit ("DCU") of the Baltimore Police Department ("BPD"). Your request is governed by the Maryland Public Information Act ("PIA"), Maryland Code, General Provisions Article ("GP"), Sections 4-101 et seq. DCU will process your request promptly. However, our response may take longer than ten (10) working days, the reasons for which may include the scope of your request, the type and volume of potentially responsive records, and the nature of the search, review, and preparation that is required. In any event, DCU will respond to your request within thirty (30) days. GP § 4-203.

DCU will contact you with the availability of records and the possible costs associated with this request, as soon as the information is made available by the Custodian of Records. Likewise, if DCU and/or the Custodian of Records need you to clarify your request, DCU will contact you promptly.

Please refer to tracking # MPIA 18-0990 in any subsequent correspondence pertaining to this matter. All follow up correspondence should be made in writing and submitted to the DCU's e-mail: DCU@baltimorepolice.org<mailto:DCU@baltimorepolice.org>.

Officer David Conner J211
Baltimore Police Department
Document Compliance Unit
Legal Affairs Division
100 N Holiday St., Room 100,
Baltimore, MD 21202
DCU@baltimorepolice.org<mailto:DCU@baltimorepolice.org>
MPIA request forms
http://law.baltimorecity.gov/office-legal-affairs-baltimore-police-department

CONFIDENTIALITY NOTICE: The information contained in or attached to this e-mail message may be a privileged and confidential attorney/client communication, or otherwise confidential, and is intended only for the use of the individual or entity to whom it is addressed. If you are not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are notified that any distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify the Legal Affairs Division immediately by telephone at 410-396-2496 and DELETE the message from your system immediately.

The materials in this e-mail are private and may contain sensitive law enforcement information. Please note that e-mail is not necessarily confidential or secure. Use of e-mail constitutes your acknowledgment of these confidentiality and security limitations. If you are not the intended recipient, be advised that any unauthorized use, disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited as covered by the Electronic Communications Privacy Act, 18 U.S.C. §§ 2510-2521. If you have received this e-mail in error, please immediately notify the sender via telephone or return e-mail.

From: Baltimore Police Department

[cid:image001.png@01D48163.78AF3240]

November 21, 2018

Leila Young
MuckRock News
DEPT MR 58699
411A Highland Ave
Somerville, MA 02144-2516
requests@muckrock.com<mailto:requests@muckrock.com>

Re: Metadata

Dear Ms. Young,

You have made a request for public records pursuant to the Maryland Public Information Act (MPIA), which is the General Provisions Article, § 4-101, et seq., of the Annotated Code of Maryland. The Document Compliance Unit has asked me to assist with your request. You have requested 2018 E-mail metadata for e-mails sent between the Police Department and the Anti-Defamation League. The Baltimore Police Department's I T Section would be the custodian of police department emails and the Mayors Officer of Information Technology maintains the City's servers and email programs.

Certain parts of your request will be denied for the following reasons:

When the Legislature created this presumptive right to an electronic copy of an electronic record, it also authorized custodians to remove certain information, known as "metadata," from the copies that are provided, regardless of whether the metadata is otherwise exempt from disclosure. GP § 4-205(c)(3). "Metadata" - literally, data about data - is information in an electronic record that is generally not visible but is often readily accessible in particular formats. Metadata sometimes contains exempt material - for example, the metadata for a word processing document may include prior drafts, editorial comments, suggestions by reviewers, and other material that may be exempt as part of a pre-decisional deliberative process. But other metadata may be relatively innocuous material not covered by any exemption. For example, it may record each time the record was opened or edited. The invisible nature of metadata has made it a matter of concern to custodians. Maryland Public Information Act Manual (14th ed., October 2015) 6-3.

I attached an Excel file with the metadata from all emails between BPD and adl.org. The following can be provided.

1. Author
2. Subject
3. Filter by date range
4. Size
5. Filter by to/from domain
6. Name/address
Exported metadata in csv format

You have a right under the Public Information Act for the Public Access Ombudsman to mediate any disputes arising out of a MPIA request or a judicial review pursuant to General Provisions Article §§ 4-1B-04, 4-362. Please refer to Tracking Number # MPIA 18 0990 in any subsequent correspondence in this matter.

Sincerely,

Wayne Brooks
Assistant to Legal Affairs
Baltimore Police Department
410 396 2395

CONFIDENTIALITY NOTICE: The information contained in or attached to this e-mail message may be a privileged and confidential attorney/client communication, or otherwise confidential, and is intended only for the use of the individual or entity to whom it is addressed. If you are not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are notified that any distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify the Legal Affairs Division immediately by telephone at 410-396-2496 and DELETE the message from your system immediately.

The materials in this e-mail are private and may contain sensitive law enforcement information. Please note that e-mail is not necessarily confidential or secure. Use of e-mail constitutes your acknowledgment of these confidentiality and security limitations. If you are not the intended recipient, be advised that any unauthorized use, disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited as covered by the Electronic Communications Privacy Act, 18 U.S.C. §§ 2510-2521. If you have received this e-mail in error, please immediately notify the sender via telephone or return e-mail.

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