Geofeedia Inc. Contracts, Invoice - Social Media Surveillance Policies (Austin Police Department)

Beryl Lipton filed this request with the Austin Police Department of Austin, TX.
Tracking # OR2017-00812, 38059
Est. Completion March 10, 2017
Status
Fix Required

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Any and all contracts (as well as all associated amendments, exhibits, and materials), memorandums of understanding, and other equivalent agreements entered into by this agency with Geofeedia LLC or any other social media surveillance software or equipment company. Responsive materials should include but not be limited to:

• the initial Invitation to Bid, Request for Proposal, or equivalent call for contractors
• the responsive materials provided by the winning bidder
• other bidder responses
• the current contract
• all exhibits
• all amendments
• all performance work statements
• all deliverables inventories
• all invoices related to the deliverance of software, services, or goods

Please also include:
• all policies related to the acquisition and use of social media use and surveillance by individual officers and representatives of this agency

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Beryl Lipton

From:

Dear Beryl Lipton,
Thank you for your e-mail to the City of Austin. Your request is being processed.
Consistent with the Texas Public Information Act, you can expect communication from the City of Austin within 10 business days after the date the information was requested.
The City of Austin will make the effort to ensure that the information you have requested is made available to you in a timely manner. However, depending on the scope of the request and the time required to research and compile the information, should the City of Austin not be readily able to produce the information you have requested, the communication you receive may indicate items such as:
Thus, please note that the communication you can expect to receive does not necessarily mean responsive information you have requested will be available within the 10 business days.
For more information about the Public Information Act visit the City of Austin website at http://www.austintexas.gov/department/open-records (http://www.austintexas.gov/department/open-records)

Thank you,
PIO Public Information Specialist

From: Austin Police Department

An interim response, stating the request is being processed.

From: Information, Public

Good morning,

Your request is pending an Attorney General ruling. You will be notified once the ruling from the Attorney General’s office is received.

Thank you,
PIR Team
City of Austin- Law Department
(512) 974-2268

From: Information, Public

Good morning,

Your request is still pending an Attorney General ruling.

Thank you,
PIR Team
City of Austin- Law Department
(512) 974-2268

From: Austin Police Department

An interim response, stating the request is being processed.

From: Information, Public

Good morning,

We have received the ruling and are working on applying it to the information. Our attorneys are working on it and once they are complete we will get you the information.

Thank you,
PIR Team
City of Austin- Law Department
(512) 974-2268

From: Beryl Lipton

Hi!

Thanks so much for the update! Hope you're having a lovely weekend!

Best,
Beryl

From: Information, Public

Good afternoon,

Your request is in process. We will provide a response by Friday, March 10, 2017.

Thank you,

[cid:image001.png@01D168B7.408A14B0]

Kristin Treviño |Customer Solutions Coordinator| 512-974-2268

City of Austin Law Department |301 W. 2nd St, Austin TX 78701

From: Williams, Sam

PIR 30252
RESPONSE

Good Morning Mr. Lipton,

I am writing in response to your Public Information Request received by our office on October 20, 2016.

Attached please find the information the Attorney General's Office has indicated we are able to release.

Please let me know if you have any questions.

Thank you,

Sammie J. Williams Jr., SHRM-CP*
Administrative Supervisor
City of Austin Central Purchasing
124 W. 8th Street, Suite 310
Austin, Texas 78701
Phone: (512) 974-2203
Email: sam.williams@austintexas.gov<mailto:sam.williams@austintexas.gov>

Manager:
Mike Benson, Chief Administrative Officer
512-974-2032
[cid:image001.png@01D29716.C3CA5EA0]
*Sam Williams has satisfied the requirements for SHRM-CP certification as prescribed by the Society for Human Resource Management and is now a SHRM-CP certified human resource professional.

[Please consider the environment before printing]

From: Austin Police Department

Dear Beryl Lipton,
Thank you for your e-mail to the City of Austin. Your request is being processed.
Consistent with the Texas Public Information Act, you can expect communication from the City of Austin within 10 business days after the date the information was requested.
The City of Austin will make the effort to ensure that the information you have requested is made available to you in a timely manner. However, depending on the scope of the request and the time required to research and compile the information, should the City of Austin not be readily able to produce the information you have requested, the communication you receive may indicate items such as:
Thus, please note that the communication you can expect to receive does not necessarily mean responsive information you have requested will be available within the 10 business days.
For more information about the Public Information Act visit the City of Austin website at http://www.austintexas.gov/department/open-records (http://www.austintexas.gov/department/open-records)

Thank you,
PIO Public Information Specialist

From: Austin Police Department

Hello,

This email is in regards to your public information request (PIR 38059) for the following:

"Absolutely any and all logs, reports, spreadsheets, databases, or other materials detailing all settlements or similar dispute resolutions to which this agency, or any division thereof, was a party, including, but not limited to, all conciliatory agreements related to complaints or court or legal proceedings against any representative of or office of this agency.

Please include all available segregable data, including the entities involved, the date on which the initial complaint or court action was brought, the nature of the charge or complaint, the nature of the dispute resolution (i.e. in-court, out-of-court, in-agency mediation, third-party, etc.), any financial agreements associated with the settlement, and the date on which the case was closed. Please provide all available materials from January 1, 2010 through October 31, 2017."

Before moving forward, we need to ask for clarification regarding your request. Specifically, are you willing to exclude attorney-client privileged material and attorney work product privileged material from your request?

Your input will help expedite processing your request. Please respond to this email within 60 calendar days or your request will be considered closed.

Respectfully,
Loren Doyen
Paralegal
City of Austin Law Department
P.O. Box 1088
Austin, Texas 78767
512-974-2268

From: Austin Police Department

Hello,

This email is in regards to your public information request outlined in my previous email below. We need to ask for additional clarification regarding your request because, as it is currently written, your request is quite broad and may result in a substantial cost estimate. Specifically, "...all settlements or similar dispute resolutions" for the timeframe of "January 1, 2010 through October 31, 2017" is quite broad. Are you requesting settlement information regarding a particular subject matter(s)?

Please respond to this email within 60 calendar days or your request will be considered closed.

Respectfully,
Loren Doyen
(512) 974-6375

From: Austin Police Department

Hello,

This email is in regards to your public information request outlined in my previous email below. We need to ask for additional clarification regarding your request because, as it is currently written, your request is quite broad and may result in a substantial cost estimate. Specifically, "...all settlements or similar dispute resolutions" for the timeframe of "January 1, 2010 through October 31, 2017" is quite broad. Are you requesting settlement information regarding a particular subject matter(s)?

Please respond to this email within 60 calendar days or your request will be considered closed.

Respectfully,
Loren Doyen
(512) 974-6375

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