Ring promo, Auburn Hills
| Submitted | Aug. 6, 2019 |
| Est. Completion | None |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the Michigan Freedom of Information Act, I hereby request the following records:
Law enforcement agencies around the country are entering into Promotional Discount Agreements with Ring, Amazon's home security camera company. (https://www.vice.com/en_us/article/d3ag37/us-cities-are-helping-people-buy-amazon-surveillance-cameras-using-taxpayer-money) These agreements direct city funds toward providing a discount on Ring products, such as doorbell cameras.
Therefore, I hereby request the following records related to Ring and possible Promotional Discount Agreements:
1) All calendar invitations, instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other documents that mention Ring devices and/or the Neighbors app. This includes A) any minutes/notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use, marketing, or promotion of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Promotional Discount Agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the city and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) between city government workers with Ring representatives.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Caroline Haskins
From: Auburn Hills City Clerk
To Whom It May Concern,
We received your FOIA request dated August 6, 2019.
In accordance with the Freedom of Information Act, you are hereby notified that the information requested in subject FOIA will be assembled once a deposit of $100.00 is received.
Pursuant to Section 15.234 (4) (1) of the Act, fees have been established for the search, review and duplication of information requested under the Freedom of Information Act. Labor fees are based on the hourly wage of the lowest paid employee capable of retrieving the documents.
As advised by the Police Department, staff will expend approximaltely 12.5 hours fulfilling your request at a charge per 30 minute increment rate of $11.94. As such, the total cost of your current FOIA request is $298.50. Upon receipt of $100.00, as stated above, the Police Department will move forward with the request. Please be advised that Section 15.234 (14) states that if the deposit is not received within 45 days, this request will be considered abandoned. Checks must be made out to the “City of Auburn Hills” with the term “FOIA” on the memo line.
Should you have questions or concerns, please contact me at 248.370.9402.
Sincerely,
[cid:image003.jpg@01D54D08.28656B30]Kristine Klassen, CMMC
Deputy City Clerk | City Clerk’s Office
FOIA Coordinator
1827 N. Squirrel Road | Auburn Hills, MI 48326
From: Caroline Haskins
Hi, thanks for reaching out. Can you tell me how many pages of documents are responsive to my request so that I can determine how to proceed?
From: Auburn Hills City Clerk
To Whom It May Concern,
The number of pages of documents is unknown until the deposit is received. As stated below, “Upon receipt of $100.00, as stated above, the Police Department will move forward with the request.” Please feel free to contact us with any other questions.
[cid:image002.jpg@01D54DC5.AFBA83F0]Kristine Klassen, CMMC
Deputy City Clerk | City Clerk’s Office
FOIA Coordinator
1827 N. Squirrel Road | Auburn Hills, MI 48326
From: Caroline Haskins
To Whom It May Concern:
Please find enclosed a check for $100.00 to satisfy the fee associated with the attached public records request.
Thank you.
From: Caroline Haskins
Just paid the fees. When can I expect a response to my request? Thanks so much!
-
Caroline
From: Auburn Hills City Clerk
Caroline,
To whom were the fees paid? I will attach a receipt to the original request form once the receipt is located. Once I am able to locate the receipt I will contact the department that will be handling your FOIA request.
[cid:image003.jpg@01D55E73.C51008B0]Kristine Klassen, CMMC
Deputy City Clerk | City Clerk’s Office
FOIA Coordinator
1827 N. Squirrel Road | Auburn Hills, MI 48326
From: Caroline Haskins
It may take a little bit of time for this to process — maybe let me know if you haven't received the payment in a few days.
From: Auburn Hills City Clerk
Thank you for the communication. We will keep looking for the receipt showing that payment has been made.
Enjoy your weekend.
[cid:image002.jpg@01D55F4F.702844C0]Kristine Klassen, CMMC
Deputy City Clerk | City Clerk’s Office
FOIA Coordinator
1827 N. Squirrel Road | Auburn Hills, MI 48326
From: Auburn Hills City Clerk
To Whom It May Concern,
On 09/09/2019 the City of Auburn Hills received the deposit amount of $100 towards the FOIA request submitted on 08/06/2019. The department that will be handling that request has been informed and is proceeding with gathering the information to fulfill your FOIA request. Once the information is compiled it will be sent to you. Once it has been sent, the remainder of the balance will be due. The remaining amount is $198.50.
If you have any questions please feel free to contact me.
[cid:image002.jpg@01D567F3.1650DE10]Kristine Klassen, CMMC
Deputy City Clerk | City Clerk’s Office
FOIA Coordinator
1827 N. Squirrel Road | Auburn Hills, MI 48326
From: Auburn Hills City Clerk
To Whom It May Concern,
Attached is the UPDATED Fee Calculation sheet from your FOIA request. Your information has been compiled and will be sent once your check has been received. A copy of the City’s FOIA Procedures and Guidelines and the Public Summary of FOIA Procedures and Guidelines are available on our website at: www.auburnhills.org/FOIA<http://www.auburnhills.org/FOIA>.
[cid:image002.jpg@01D56C75.8E114E90]Kristine Klassen, CMMC
Deputy City Clerk | City Clerk’s Office
1827 N. Squirrel Road | Auburn Hills, MI 48326
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