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RE: PUBLIC RECORDS REQUEST of 7/29/2021, Reference # P023594-072921

Dear Team APD,

The City of Auburn received your public records request on 7/29/2021, regarding “To Whom It May Concern:

Pursuant to the Public Records Act, I hereby request the following records:

A complete copy of the most recent TWENTY (20) Public Records Requests received by the CITY OF AUBURN (the “City”), in which the City provided records responsive to the Public Records Request in the form of an attachment containing in any kind of compressed electronic format such as .zip, .rar, .tar, .7z, etc.

A complete copy of the most recent TWENTY (20) Public Records Requests received by the CITY OF AUBURN (the “City”), in which the City provided records responsive to the Public Records Request in the form of an attachment containing MORE THAN ONE (1) electronic document or email message bundled together and produced by the City in an electronic format such as .pdf or .pst.

This request is for a complete copy of the original Public Records requests themselves as well as all responses by the City to the requests in the exact same electronic formats the City provided to the original requester.

Thank you.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Team APD

Upload documents directly: https://www.muckrock.com/
Your request will be forwarded to the applicable department(s) for response.
You will be notified regarding the status of your request in 5 business days per RCW 42.56.

Thank you for your submission,
City of Auburn
City Clerk’s Office

To monitor the progress or update this request please log into the Public Records Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HYbgr8M2-2F9TeiqN0KbaY0qjyte0Lp3csaMjjpaUrJPtYxB0BcVqgLFZrXfbyDao8zENgOd6zdAH3wVS-2Fk8Tor3FkqCH4ninI0xPf91Unpd1ANOuj_hdHWE6U7J4AwuuRu7iXGsjgeX0WvPCe8X45taNjjvINGnTmav-2BSwSjLnpVqlZLMeLW-2B5mwyU21QfgZpRPhdMnJJ6mdkhq5L7xA5wZkvWBX9g9zf9rdtNg5DheJoXp5jkqfG7NC7WP0ATf4AKvtfGJbwRh7JH9iq2JS7BBIZuVDX01OPOYsNL8mcmCDTJd4HrH4XKqab6hXd-2Fcial1Ct8ZFOZTrbZyyD56I96UtTHyPBQXxxyXN-2BJ2PPEP3PylYVP2mxeaaRtRWdWw1ZK1QDqmbz79-2FOooe7ZjRQfuMNaMSknB1nx05F1Y4RknDyqXR65XA66sF6jo4Gg53KebotDY9yIXB-2F5uyujPxQSIPhKVerh6r9TLls-2F2v03YvICF947a30jcwha0Zlxp-2BmMhPfC-2Fg-3D-3D)

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RE: PUBLIC RECORDS REQUEST of 7/29/2021, Reference #P023594-072921
Dear Team ,
The City of Auburn received a public records request from you on 7/29/2021. You requested the following:
"To Whom It May Concern:
Pursuant to the Public Records Act, I hereby request the following records:
A complete copy of the most recent TWENTY (20) Public Records Requests received by the CITY OF AUBURN (the “City”), in which the City provided records responsive to the Public Records Request in the form of an attachment containing in any kind of compressed electronic format such as .zip, .rar, .tar, .7z, etc.
A complete copy of the most recent TWENTY (20) Public Records Requests received by the CITY OF AUBURN (the “City”), in which the City provided records responsive to the Public Records Request in the form of an attachment containing MORE THAN ONE (1) electronic document or email message bundled together and produced by the City in an electronic format such as .pdf or .pst.
This request is for a complete copy of the original Public Records requests themselves as well as all responses by the City to the requests in the exact same electronic formats the City provided to the original requester.
Thank you.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Team APD
Upload documents directly: https://www.muckrock.com/ This letter is to provide clarification regarding the subject public records request. The City's public records software does not have a search option to identify responsive documents to a public records request by attachment type as you have requested. In order for the City to search for responsive records, each records request will have to be reviewed individually and searched by hand. In addition, if documents have been provided as a .pdf I would not be able to determine if the single .pdf contained more than one document. Please note that for each responsive requests the associated fees must be paid prior to release. Due to the high volume of requests, the City will dedicate 2 hours per month to your request. I anticipate this request taking several months to identify the responsive records. Once the records have been identified I will provide you with the total costs for the responsive records. If you can clarify your request in a manner that allows us to search the City’s public records, this will likely expedite the response time.
If you have any questions, please contact my office at 253-931-3055.
Sincerely,
Shawn Campbell
City Clerk
City Clerk's Office
253-931-3055

Re:  Public Records Request concerning PRR P023594-072921
08/04/2021 Team APD MuckRock News DEPT MR 116797 411A Highland Ave Somerville MA 02144-2516 RE: PUBLIC RECORDS REQUEST of July 29, 2021, Reference # P023594-072921 Dear Team : Pursuant to RCW 42.56.520 and Doe I v. Washington State Patrol, 80 Wn. App. 296 (1996), this letter acknowledges receipt of your public record request addressed to the City of Auburn received by this office on  July 29, 2021.
Please be advised that the City responds to numerous public records requests pursuant to RCW 42.56.520 in the order received. Additional time may be necessary to clarify the intent of the request and/or gather and review records, to determine whether any of the information requested is exempt from disclosure, and to provide third parties with notice and the opportunity to seek a court order to prevent the release of record(s) in response to your request. At this time, we anticipate 30 days to respond or provide an update to this request. A response can be the following:

* A question about your request
* An estimate on when your records will be delivered
* A note explaining why the records cannot be released The documents you requested To view the full details of  this request please log into the Public Records Center.

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RE: PUBLIC RECORDS REQUEST of July 29, 2021, Reference # P023594-072921
Dear Team ,
The City of Auburn received a public records request from you on July 29, 2021. You requested the following:
"To Whom It May Concern:

Pursuant to the Public Records Act, I hereby request the following records:

A complete copy of the most recent TWENTY (20) Public Records Requests received by the CITY OF AUBURN (the “City”), in which the City provided records responsive to the Public Records Request in the form of an attachment containing in any kind of compressed electronic format such as .zip, .rar, .tar, .7z, etc.

A complete copy of the most recent TWENTY (20) Public Records Requests received by the CITY OF AUBURN (the “City”), in which the City provided records responsive to the Public Records Request in the form of an attachment containing MORE THAN ONE (1) electronic document or email message bundled together and produced by the City in an electronic format such as .pdf or .pst.

This request is for a complete copy of the original Public Records requests themselves as well as all responses by the City to the requests in the exact same electronic formats the City provided to the original requester.

Thank you.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Team APD

Upload documents directly: https://www.muckrock.com/
The first installment of records responsive to your request have been identified .  The fee for the first installment is $38.75. You have 15 calendar days to pay the current installment. If this installment isn't paid for by 09/09/2021, we will consider your request abandoned and closed. We will provide you the costs of the next installment (if any) 25-30 business days from the date when you review/pay for the current installment. Sincerely,
Shawn Campbell City Clerk City Clerk's Office 253-931-3055

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RE: PUBLIC RECORDS REQUEST of July 29, 2021, Reference # P023594-072921
Dear Team ,
The City of Auburn received a public records request from you on July 29, 2021. You requested the following:
"To Whom It May Concern:

Pursuant to the Public Records Act, I hereby request the following records:

A complete copy of the most recent TWENTY (20) Public Records Requests received by the CITY OF AUBURN (the “City”), in which the City provided records responsive to the Public Records Request in the form of an attachment containing in any kind of compressed electronic format such as .zip, .rar, .tar, .7z, etc.

A complete copy of the most recent TWENTY (20) Public Records Requests received by the CITY OF AUBURN (the “City”), in which the City provided records responsive to the Public Records Request in the form of an attachment containing MORE THAN ONE (1) electronic document or email message bundled together and produced by the City in an electronic format such as .pdf or .pst.

This request is for a complete copy of the original Public Records requests themselves as well as all responses by the City to the requests in the exact same electronic formats the City provided to the original requester.

Thank you.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Team APD

Upload documents directly: https://www.muckrock.com/
The first installment of records responsive to your request is available to you now in the City of Auburn Public Records Center. Please note the next installment will require redactions as the previous requestor was a family member and as such entailed to unredacted documents.
You have 15 calendar days to review the current installment. If this installment isn't reviewed by 09/24/2021, we will consider your request abandoned and closed. We will release the next installment 25-30 business days from the date when you review for the current installment.
Please click the link below to view your responsive records.
Link
Sincerely,
Shawn Campbell City Clerk City Clerk's Office 253-931-3055

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RE: PUBLIC RECORDS REQUEST of July 29, 2021, Reference # P023594-072921 Dear Team , The City of Auburn received a public records request from you on July 29, 2021. You requested the following: "To Whom It May Concern:

Pursuant to the Public Records Act, I hereby request the following records:

A complete copy of the most recent TWENTY (20) Public Records Requests received by the CITY OF AUBURN (the “City”), in which the City provided records responsive to the Public Records Request in the form of an attachment containing in any kind of compressed electronic format such as .zip, .rar, .tar, .7z, etc.

A complete copy of the most recent TWENTY (20) Public Records Requests received by the CITY OF AUBURN (the “City”), in which the City provided records responsive to the Public Records Request in the form of an attachment containing MORE THAN ONE (1) electronic document or email message bundled together and produced by the City in an electronic format such as .pdf or .pst.

This request is for a complete copy of the original Public Records requests themselves as well as all responses by the City to the requests in the exact same electronic formats the City provided to the original requester.

Thank you.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Team APD

Upload documents directly: https://www.muckrock.com/ The next installment of responsive records includes records relating to a juvenile victim. The City is going to provide third party notice to the family of the juvenile victim of your request allowing them 15 business days (October 15, 2021) in which to get an injunction to prohibit the release of these records. If no injunction is sought or granted the City will require a deposit as outlined below for the video redaction of responsive records in this installment. Responsive records to your record request includes a video file requiring information technology editing expertise before it can be released.  Specifically, the City would need to remove audio to protect the identity of a juvenile victim, which requires specialized IT expertise and editing equipment (software).  The City estimates it would cost $60.25 to produce the redacted file.  If you would like to receive the redacted file, the City requires an advance deposit in the amount of $6.00 prior to starting on the redactions. The remaining balance $54.25 would need to be paid after the redaction is done prior to release.  If the City does not receive the advanced deposit within 15 calendar day from the date the injunction period ends (November 1, 2021) the City will close the request as abandoned. Please send a check made out to the City of Auburn, with “PRR No. P023594-072921” written in the memo section and mail to: City of Auburn Attn: City Clerk 25 West Main Street Auburn, WA 98001 Sincerely, Shawn Campbell City Clerk City Clerk's Office 253-931-3055