AUBURN SCHOOL DISTRICT – School Resource Officer Program / School Safety and Security Staff Program / School District Law Enforcement Contracts and Agreements for the Years 2019-2022
| Multi Request | AUBURN SCHOOL DISTRICT – School Resource Officer Program / School Safety and Security Staff Program / School District Law Enforcement Contracts and Agreements for the Years 2019-2022 |
| Submitted | Nov. 16, 2022 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Ludwik Zbadac
AUBURN SCHOOL DISTRICT – School Resource Officer Program / School Safety and Security Staff Program / School District Law Enforcement Contracts and Agreements for the Years 2019-2022.
Via email: publicrecords@auburn.wednet.edu
To whom it may concern,
WASHINGTON STATE OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION - EQUITY AND CIVIL RIGHTS (https://www.k12.wa.us/policy-funding/equity-and-civil-rights):
"The Washington State legislature notes that schools should be a place in which all youth feel safe. With racial equity as a central component of safety and security planning, it is imperative that all school safety and security staff not contribute to an unsafe environment for Black youth and youth of color."
PUBLIC RECORDS REQUEST RCW 42.56
I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Provide a complete copy of your agency School Safety and Security Data collection report as submitted by your agency to the Office of the Superintendent of Public Instruction (OSPI) for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
2. Provide complete copies of any and all contracts and/or agreements your agency has with any law enforcement organization or agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
3. Provide complete contact information and email addresses for any and all Safety and security Staff, School Resource officers, Campus Security Officers, contract security personnel, and any other commissioned or noncommissioned employees or contractors whose primary job duty is to provide safety or security services for your agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the numerical order requested by subject matter and year. The most recent public records should be produced first.
Note: If your agency chooses not to produce the requested records in reverse chronological order as requested, and/or chooses to sandbag this request by dribbling out a few records per installment every 6 months (tee-hee), you can expect a separate targeted public records request for each line item by year - submitted via multiple members of the public, multiple times until the requested records are timely produced. This simple three part multi year request would then become twelve (12) separate public records requests. If your agency would prefer 12 separate individual requests, please let us know.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Auburn School District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
Dear MuckRock,
This email acknowledges Auburn School District’s receipt of your public records request dated November 16, 2022. Specifically, you requested:
I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Provide a complete copy of your agency School Safety and Security Data collection report as submitted by your agency to the Office of the Superintendent of Public Instruction (OSPI) for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
2. Provide complete copies of any and all contracts and/or agreements your agency has with any law enforcement organization or agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
3. Provide complete contact information and email addresses for any and all Safety and security Staff, School Resource officers, Campus Security Officers, contract security personnel, and any other commissioned or noncommissioned employees or contractors whose primary job duty is to provide safety or security services for your agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
***We received this exact request in two (2) duplicate emails. The requests utilize the same specifically numbered email address and the same passcode for request history. These two emails are the exact same request and will be treated as such under public records request number 2022-113.
Pursuant to RCW 42.56.520, the District estimates that it may be able to provide you with documents responsive to your request within forty-five (45) business days (February 1, 2022) to determine the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, and/or to determine whether any of the information contained in such documents is exempt from public disclosure.
To view the procedure and costs associated with Public Records click Board Policy 4040P<https://drive.google.com/open?id=1q0g-_-8x8bM__8Wuj8NkR1x7R5XMUMDU> . Below is a brief summary of potential fees:
* Photocopies or printed copies .15 cents per page
* Actual cost of mailing or delivery charge, including cost of the shipping container or envelope
* Electronic records .10 cents per page for records scanned to an electronic format
* Five cents per every 4 electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery
* Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically
* Actual cost of any digital storage media or device provided by the District
* A customized service charge may be imposed if the District estimates that the request would require the use of information technology expertise to prepare data compilations, or to provide customized electronic access services when such compilations and customized access services are not used by the District for other District purposes. The customized service charge may reimburse the District up to the actual cost of providing the services.
If requested, the District will provide a summary of the applicable charges before fulfilling the request. The requestor will be allowed to revise the request in order to reduce the applicable charges, A deposit of up to ten percent of the estimated costs may be required before processing the request.
The above timeframes are simply estimates and processing your request may take longer than predicted. If you have questions or concerns, feel free to call me at (253) 931-4900.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 16, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Auburn School District
Dear MuckRock,
You received a confirmation email on this request stating that you would receive response documents by February 1, 2022.
The search is almost complete, and we will send you the materials as quickly as possible.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: Auburn School District
[Share image]
Connors, Lisa shared a folder with you
Closed - PRR# 2022-113 - MuckRock - Safety Reporting
<https://auburnschooldistrict.sharepoint.com:443/:f:/s/AuburnSchoolDistrict408PublicRecordsRequests/EkZSovT2D9tNo5bWpWhjrmgBxtyQQpQJjcN-s4Rxruevaw?email=136999-11489034%40requests.muckrock.com&e=5%3aCrW91K&at=9>
[icon] 2022-113 MuckRock - Safety
[permission globe icon] This link only works for the direct recipients of this message.
Open <https://auburnschooldistrict.sharepoint.com:443/:f:/s/AuburnSchoolDistrict408PublicRecordsRequests/EkZSovT2D9tNo5bWpWhjrmgBxtyQQpQJjcN-s4Rxruevaw?email=136999-11489034%40requests.muckrock.com&e=5%3aCrW91K&at=9>
[Microsoft logo] [Custom logo]
Privacy Statement <https://southcentralusr-notifyp.svc.ms:443/api/v2/tracking/method/Click?mi=XnkMSsmiPEGgeyOQENw8Jg&tc=PrivacyStatement&cs1=e904d62807d7d8a08355e9a7a50afb8d836b2e5907b97e0fba743b3318254399&cs2=5bdf4fe521e4d0302e10dee4b668265dd585c394cc2a679eabf178a2bc8735d0&ru=https%3a%2f%2fprivacy.microsoft.com%2fprivacystatement%5c>
From: Auburn School District
Dear MuckRock,
The records responsive to your public records request dated November 16, 2022, are available.
You requested the following documents:
I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Provide a complete copy of your agency School Safety and Security Data collection report as submitted by your agency to the Office of the Superintendent of Public Instruction (OSPI) for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
2. Provide complete copies of any and all contracts and/or agreements your agency has with any law enforcement organization or agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
3. Provide complete contact information and email addresses for any and all Safety and security Staff, School Resource officers, Campus Security Officers, contract security personnel, and any other commissioned or noncommissioned employees or contractors whose primary job duty is to provide safety or security services for your agency for the School Years 2022, 2021, 2020, and 2019 in that chronological order.
Item 1:
We have provided an email with the Safety & Security Staff Survey responses. This item is labeled: Item 1 – FW_[External]New Response Notification.pdf.
We believe you are referring to this safety information mentioned below. That is the information that was provided. This was new in the 2021-22 school year. We only have one document for item 1.
[cid:image001.png@01D90E36.A664FF80]
https://www.k12.wa.us/student-success/health-safety/school-safety-center/school-safety-and-security-staff
Item 2:
We have provided multiple contracts.
Item 3:
The document labeled Item 3 – ASD School Security Staff.pdf is the only response document we have with this information as this document.
The document labeled Item 3 – Information – Security staff 2019-2022.pdf is purely informational. We did not have a response document with this information. Requests for information are outside the scope of the public records act, but we are providing this information here because we were able to collect it quickly and easily.
SharePoint
The district uses SharePoint to deliver response documents.
Your documents are stored in a SharePoint folder. I have just shared that folder with you.
You will receive an email directly from SharePoint to the folder with your files.
You will then go through a short process to get an access code from SharePoint. That code will come in a second email from SharePoint to you. If you do not receive the email right away, please check your spam folder.
Please review your documents within thirty (30) days. Per RCW 42.56.120(4), if an installment of a records request is not claimed or reviewed, the agency is not obligated to fulfill the balance of the request.
Please let me know if you have trouble or if you have additional questions.
With this letter, the District closes its response to your November 16, 2022, public records request.
If you have questions or concerns, please feel free to contact me.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
-
image001
From: Ludwik Zbadac
Hi,
Thanks so much for your help with this request! I really appreciate it.