Vendor Invoice/Purchase Order Spreadsheet - Whittier CA Police

Good morning Gregory Buhl,

We are in receipt of 19 Public Records Request to the City of Whittier. The City is currently determining if there are any records pertaining to your request. Once completed, City staff will notify you of any findings, and possible fees associated with reproducing documents. In the event we require additional information on the scope of your request, we will reach out for clarification before we proceed to ensure we properly assist with your request. If a modification to the original request is made or if a clarification is requested, please note that this could delay the determination response. However, a reasonable effort will be made to fulfill the request within 10 calendar days of receipt.

Should you have any questions, please contact the City Clerk Department at (562) 567-9850.

Sincerely
[cid:image002.jpg@01DA7B72.A227B390]<http://www.cityofwhittier.org/>William Martinez | City Clerk Specialist
City Clerk Department | 13230 Penn Street | Whittier, CA 90602
(562) 567-9850 | wmartinez@cityofwhittier.org<mailto:wmartinez@cityofwhittier.org> | www.cityofwhittier.org<http://www.cityofwhittier.org/>
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Good evening Mr. Buhl,

In response to your California Public Records Act (CPRA) request dated March 21, 2024, regarding "any spreadsheet or list maintained by the WPD showing all invoices and purchase orders submitted by or paid to vendors. If such a spreadsheet can be produced from the Department's accounting software showing amount of payment, date of payment, payee, and description of reason for payment, then I am requesting that spreadsheet. Please cover a period going back to 2012," the City Clerk Department has compiled the following response:

California Government Code Section 7922.535 requires the City to provide a response to your request within 10 days of receipt indicating what, if any, of the documents sought will be disclosed. Government Code Section 7922.535 also permits the City to extend the period in which it responds to your request by an additional 14 days, if necessary. The City is requesting an extension because the City needs to compile and filter the data generated from a voluminous report through our financial software. As an example, the reports for FY 2022-23 and 2023-24 produced an excess of 1400 pages that need to be converted to excel and then filtered by department. Once the records have been gathered, there will also be an examination to determine if any of the records are exempt from disclosure. A determination regarding your request will be sent to you no later than April 12, 2024, which is 14 days from the tenth day following the City's receipt of your request.

In the event the documents are collected and examined, and a determination on their disclosure is made prior to that time, we will provide you with that determination sooner. If you have any questions, please contact the City Clerk Department at (562) 567-9850.

[cid:image002.jpg@01DA8464.D542ECE0]<http://www.cityofwhittier.org/> City Clerk Department
13230 Penn St. | Whittier, CA 90602
(562) 567 - 9850 | Email: ccd@cityofwhittier.org<mailto:ccd@cityofwhittier.org> | www.cityofwhittier.org<http://www.cityofwhittier.org/>
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This email and any information and/or files transmitted /attached with it may contain confidential information that is exempt from disclosure under applicable law, and is intended solely for the use of the individual or entity to whom they are addressed. No right to confidentiality is waived by this email transmission. If you are not the intended recipient, or responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, dissemination, distribution, or use of any of the information contained in or attached to this transmission is strictly prohibited. If you have received this email in error, please destroy the original transmission and its attachments without reading or saving them in any manner. Thank you.

Good morning,

Thank you for your patience as City Staff worked on compiling the data responsive to your request. Attached you'll find an excel sheet containing amount of payment, the check date, payee, and description of reason for payment.

If you believe the records provided are outside the scope of your request, if we inadvertently misconstrued your request, or if you have additional questions regarding your request, please contact the City Clerk Department at (562) 567-9850. Otherwise, this concludes the City's response to your CPRA request.

Sincerely,

[cid:image002.jpg@01DA859D.3FEE9150]<http://www.cityofwhittier.org/> City Clerk Department
13230 Penn St. | Whittier, CA 90602
(562) 567 - 9850 | Email: ccd@cityofwhittier.org<mailto:ccd@cityofwhittier.org> | www.cityofwhittier.org<http://www.cityofwhittier.org/>
Go Green! Please consider the environment before printing this email.

This email and any information and/or files transmitted /attached with it may contain confidential information that is exempt from disclosure under applicable law, and is intended solely for the use of the individual or entity to whom they are addressed. No right to confidentiality is waived by this email transmission. If you are not the intended recipient, or responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, dissemination, distribution, or use of any of the information contained in or attached to this transmission is strictly prohibited. If you have received this email in error, please destroy the original transmission and its attachments without reading or saving them in any manner. Thank you.