Indices to forms and records management (Metropolitan Police Department)

This is an automated message from the DC Government FOIA system. Dear Beryl Lipton, Request Number 2019-FOIA-08017 has been assigned to the request you submitted in relation to: Request description: To Whom It May Concern:

Pursuant to the Freedom of Information Act, I hereby request the following records:

Any and all materials, indices, directives, and guiding documentation regarding the forms generated and retained by this agency, including but not limited those used in the course of all duties: response to an incident or call, collection of evidence, interaction or communication with individuals or potential witnesses, patrol, arrests, booking, investigation, follow-up visits and interactions, chain of custody, creation of criminal files.

Please also provide the name or documentation sufficient to show the primary and supplemental records management systems in use by this agency.

If you have any questions, feel free to contact me at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Beryl Lipton

In all future correspondence regarding this request, please reference request number 2019-FOIA-08017. To check for status, please log in  https://foia-dc.gov/palMain.aspx and go to Request Status. For any questions regarding your request, please contact the FOIA office directly. Find the list of agency Open Governement and FOIA contact information by visiting FOIA Contact Information. For ease of reference, we ask that you have your FOIA Request Number available when you contact the FOIA office. (https://dc.gov/node/818962) Regards,
DC Government FOIA Portal Having technical difficulties? Email FOIA.SystemAdmin@dc.gov or call 202-478-5973

DearMr. Lipton, This office is inreceipt of your Freedom of Information Act (FOIA) request. Your FOIA request numberis 2019-FOIA-08017 and your assigned FOIA request has been assigned to Tara Branch. If you have anyquestions regarding your request, please contact the assigned FOIA Specialistat (202) 727-3721.  For ease of reference, we ask that you have your FOIARequest Number available when you contact our office. Regards, LatrinaCrumlin StaffAssistant MetropolitanPolice Department 300Indiana Avenue, Rm 4153 Washington,DC 20001.

This is an automated message from the DC Government FOIA system. Dear Beryl Lipton, The status for your request is below. Please log into https://foia-dc.gov/palMain.aspx and go to Request Status. If you have any questions regarding the status of your request, please contact the agency's FOIA office that you had submitted your FOIA request to. You can communicate directly with the FOIA office by clicking on Inbox, search the request number, and then click Compose Message. OR, visit to see a list DC Government FOIA Office’s/officer’s contact information and have your Request ID ready. (https://dc.gov/node/818962) Contact FOIA Office Request status: In Process Request ID: 2019-FOIA-08017 Description: To Whom It May Concern:Pursuant to the Freedom of Information Act, I hereby request the following records:Any and all materials, indices, directives, and guiding documentation regarding the forms generated and retained by this agency, including but not limited those used in the course of all duties: response to an incident or call, collection of evidence, interaction or communication with individuals or potential witnesses, patrol, arrests, booking, investigation, follow-up visits and interactions, chain of custody, creation of criminal files.Please also provide the name or documentation sufficient to show the primary and supplemental records management systems in use by this agency.If you have any questions, feel free to contact me at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.Sincerely,Beryl Lipton Regards,
DC Government FOIA Portal

Dear Beryl Lipton,
Pursuant to D.C. Official Code § 2-532(c), we have 15 business-days, subject tothe possibility of a ten (10) business day extension to respond to the requestas of the date of receipt.  Because your request falls under one and/orboth of the categories listed below, we are exercising the additional ten (10)day extension pursuant to D.C. Official Code § 2-532(d)(2) for the followingreason(s):
*
S earch for, collect, and appropriately examine a voluminous amount of records and/or;
*
o consult with other components within and/or outside the agency. T Beadvised, if your request is for Body Worn Camera (BWC) footage, D.C. Code § 2-532(c)allows 25 business days subject to the possibility of 15working-day extension, to respond to the request as of the date ofreceipt.
Regards,
Ms. Branch
FOIA Specialist

Dear Beryl Lipton:

The Freedom of Information Act (FOIA) requires thatrequests describe the records sought with sufficient detail to allow an agencyemployee familiar with the subject area of the request to locate the recordswith a reasonable amount of effort. Morespecifically, 1 DCMR § 402.4 states that: A request shallreasonably describe the desired record(s). Where possible, the specificinformation regarding names, places, events, subjects, dates, files, titles,file designation, or other identifying information shall be supplied. A review of your FOIA request assigned FOIA Request Nos.: 2020-FOIA-08017 requires someadditional clarification; therefore, we are unable to begin a search to processyour request at this time. If you wishto pursue your FOIA requests, please contactour office at the number listed below If we do not receive the clarification required within five (5) business days from thedate of this letter, we will presume that you are no longer interested inpursuing your request and we will withdraw your request. In the meantime, your request will be placed on hold andthe time for our response will not accrue under 1 DMCR § 405.6.

Regards, Ms. Branch

FOIA Specialist Freedom of Information Act (FOIA) Office Metropolitan Police Department 300 Indiana Avenue, NW Room 4153 (202) 727-3721

This is an automated message from the DC Government FOIA system. Dear Beryl Lipton, The status for your request is below. Please log into https://foia-dc.gov/palMain.aspx and go to Request Status. If you have any questions regarding the status of your request, please contact the agency's FOIA office that you had submitted your FOIA request to. You can communicate directly with the FOIA office by clicking on Inbox, search the request number, and then click Compose Message. OR, visit to see a list DC Government FOIA Office’s/officer’s contact information and have your Request ID ready. (https://dc.gov/node/818962) Contact FOIA Office
Request status: Closed
Request ID: 2019-FOIA-08017
Description: To Whom It May Concern:Pursuant to the Freedom of Information Act, I hereby request the following records:Any and all materials, indices, directives, and guiding documentation regarding the forms generated and retained by this agency, including but not limited those used in the course of all duties: response to an incident or call, collection of evidence, interaction or communication with individuals or potential witnesses, patrol, arrests, booking, investigation, follow-up visits and interactions, chain of custody, creation of criminal files.Please also provide the name or documentation sufficient to show the primary and supplemental records management systems in use by this agency.If you have any questions, feel free to contact me at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.Sincerely,Beryl Lipton Regards,
DC Government FOIA Portal