Virginia Freedom of Information Act. Request: Virginia Freedom of Information Act. Request: Pepsi and Coke (University of Virginia)

Dear Tom: I am writing to acknowledge receipt by the University of Virginia of your request for records under the Virginia Freedom of Information Act (FOIA), Va. Code § 2.2-3700 et seq., for the following records: To Whom It May Concern:

Pursuant to the { Virginia Freedom of Information Act. }, I hereby request the following records:

- A copy of any and all contracts (including associated amendments and exhibits) awarded to Pepsi, Coca-Cola, or any subdivision thereof, for the provision of beverages or other goods in any facilities under the purview of this organization, including all activities and buildings associated with athletics, sports, dining services, or otherwise. If this agency does not have a contract with either of the named companies, please provide the equivalent agreement with the currently employed company.
- If the contract(s) was cancelled, any and all materials related to its cancellation.
- If the contract was cancelled, the statement from the university about cancellation.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within { 5 days }.

Sincerely,

Tom Nash, a Virginia resident, in coordination with Kayla Henson. Under FOIA, UVA has five working days to respond to your request.  You can expect to receive an initial response by 1/31/2023.  If it is not practically possible to provide the requested records or to determine their availability within five working days, FOIA allows for UVA to request an additional seven working days.  Va. Code § 2.2-3704(A)(4).  If additional time, beyond the seven-work-day period, is needed in order to fulfill your request, we will make reasonable efforts to reach an agreement with you for records production as required under FOIA.  Va. Code §§ 2.2-3700 and 2.2-3704(C). Additionally, UVA may recover its actual costs incurred in processing your request.  This includes costs incurred in accessing, duplicating, supplying, or searching for the records you have requested, including, but not limited to, the costs of reviewing records to determine whether or not they are public records responsive to your request, exempt under FOIA, or may not lawfully be disclosed pursuant to some other provision of law (See Va. Code §2.2-3704(F)). If costs are likely to exceed $200, as permitted by FOIA, we do require advanced payment prior to fulfilling a request.  Va. Code § 2.2-3704(H).  If costs are likely to be less than $200, actual costs incurred by UVA will be billed to you after you receive your response.  In either case, I will let you know of any costs in advance. Thank you for contacting this office.  Please let me know if you have any questions. Sincerely, Freedom of Information Act Officer University of Virginia www.virginia.edu/foia

--- Please respond above this line ---
Dear Tom Nash:

I am writing in response to your recent request for records under the Virginia Freedom of Information Act (FOIA), Va. Code § 2.2-3700 et seq., for the following records:
To Whom It May Concern:

Pursuant to the { Virginia Freedom of Information Act. }, I hereby request the following records:

- A copy of any and all contracts (including associated amendments and exhibits) awarded to Pepsi, Coca-Cola, or any subdivision thereof, for the provision of beverages or other goods in any facilities under the purview of this organization, including all activities and buildings associated with athletics, sports, dining services, or otherwise. If this agency does not have a contract with either of the named companies, please provide the equivalent agreement with the currently employed company.
- If the contract(s) was cancelled, any and all materials related to its cancellation.
- If the contract was cancelled, the statement from the university about cancellation.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within { 5 days }.

Sincerely,

Tom Nash, a Virginia resident, in coordination with Kayla Henson.
Under Va. Code §2.2-3704(A), “all public records shall be open to citizens of the Commonwealth, representatives of newspapers and magazines with circulation in the Commonwealth, and representatives of radio and television stations broadcasting in or into the Commonwealth during the regular office hours of the custodian of such records.” If you do not meet either of these qualifications, your request may not be fulfilled.

If you are a member of the media, can you identify the newspaper or magazine with circulation in the Commonwealth that you represent in connection with this request, or can you identify the radio and television station broadcasting in or into the Commonwealth that you represent in connection with this request? If you are not a member of the media, pursuant to Virginia's FOIA statute, Va. Code §2.2-3704(A), the University of Virginia requires requesters to provide their full name and legal address. Please send me your name and legal address so that I may continue to process your request.

Sincerely, Freedom of Information Act Officer University of Virginia
www.virginia.edu/foia