Public Universities records requests (University of Utah)

Dear Caroline Haskins:
Thank you for your interest in public records of the University of Utah. Your request has been received and will be processed in accordance with the Utah Government Records Access and Management Act, Utah Code §§ 63G-2-201 et seq., as amended (“GRAMA”). Your request was received on 11/6/2023 and given the reference number R004578-110623 for tracking purposes. Records Requested: Dear records officer,

Pursuant to Government Records Access and Management Act, kindly transmit the following records in electronic format on a rolling basis as they are cleared for release:

1) From October 8, 2023 to October 11, 2023: Any emails, including any attachments to said emails, to or from the following individuals...
a. The university Dean(s)
b. The university President
c. The university Chancellor(s)
d. The university Provost(s)
e. The director of university Communications
f. The director of university Alumni Affairs
...that mention any of the following terms:
—“Israel"
—“Gaza"
—“Hamas
—“Palestine"
—“Palestinian"
—"Students for Justice in Palestine"
—“SJP"
—“Chabad
—"Hillel”

If there are any questions about my request, can provide any clarification that will help expedite the processing of my request, please contact me at chaskins@insider.com. I am also happy to hop on the phone.

This FOI request is being filed in pursuit of a time-sensitive news story. Therefore, I ask that my request is expedited. When completing this request, please prioritize whichever records would take the least amount of time to be located and released. I would like these records in electronic format, sent via email or other digital method, and again, please release documents on a rolling basis, as they become available.

If you determine that any of the information qualifies for an exemption from disclosure, I ask you to note whether the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. In any event, please provide a signed notification citing the legal authorities on which you rely if you determine that any of the information is exempt and will not be disclosed.

Also, I am a member of the news media as a reporter for Business Insider, and the requested documents are in the public interest and not being made for commercial purposes. Therefore, I ask that all fees are waived in the processing of my request. If fees associated with this request will be in excess of $25, kindly notify me in advance of fulfilling this request. As I am making this request as a journalist and this information is timely, I would appreciate your communicating with me if you have questions regarding this request.

Thanks again, and I look forward to your reply within 10 business days, as the statute requires, as the statute requires, and an even more prompt reply if you can make a determination without having to review the records in question.

Best,
Caroline Haskins

Upload documents directly: https://www.muckrock.com/
Your request will be sent to the relevant University department(s) to locate the records you seek and to determine any costs associated with satisfying your request. PLEASE NOTE: GRAMA does not require a governmental entity to answer questions, create a record, provide a record in a format not normally maintained by the governmental entity, or compile, format, summarize, or tailor information in response to a request.
You can monitor the progress of your request at the link below. You will receive an email when your request has been completed. Thank you for using the University of Utah Public Records Center. To monitor the progress or update this request please log into the University of Utah Public Records Center

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November 14, 2023
RE: PUBLIC RECORDS REQUEST of November 06, 2023, Reference # R004578-110623. The University of Utah received the following request for records from Caroline Haskins on  November 06, 2023: "Dear records officer,

Pursuant to Government Records Access and Management Act, kindly transmit the following records in electronic format on a rolling basis as they are cleared for release:

1) From October 8, 2023 to October 11, 2023: Any emails, including any attachments to said emails, to or from the following individuals...
a. The university Dean(s)
b. The university President
c. The university Chancellor(s)
d. The university Provost(s)
e. The director of university Communications
f. The director of university Alumni Affairs
...that mention any of the following terms:
—“Israel"
—“Gaza"
—“Hamas
—“Palestine"
—“Palestinian"
—"Students for Justice in Palestine"
—“SJP"
—“Chabad
—"Hillel”

If there are any questions about my request, can provide any clarification that will help expedite the processing of my request, please contact me at chaskins@insider.com. I am also happy to hop on the phone.

This FOI request is being filed in pursuit of a time-sensitive news story. Therefore, I ask that my request is expedited. When completing this request, please prioritize whichever records would take the least amount of time to be located and released. I would like these records in electronic format, sent via email or other digital method, and again, please release documents on a rolling basis, as they become available.

If you determine that any of the information qualifies for an exemption from disclosure, I ask you to note whether the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. In any event, please provide a signed notification citing the legal authorities on which you rely if you determine that any of the information is exempt and will not be disclosed.

Also, I am a member of the news media as a reporter for Business Insider, and the requested documents are in the public interest and not being made for commercial purposes. Therefore, I ask that all fees are waived in the processing of my request. If fees associated with this request will be in excess of $25, kindly notify me in advance of fulfilling this request. As I am making this request as a journalist and this information is timely, I would appreciate your communicating with me if you have questions regarding this request.

Thanks again, and I look forward to your reply within 10 business days, as the statute requires, as the statute requires, and an even more prompt reply if you can make a determination without having to review the records in question.

Best,
Caroline Haskins

Upload documents directly: https://www.muckrock.com/ Notice of Extension The University generally has ten business days to respond to requests for government records, or five business days in the case of a request that seeks an expedited response. See Utah Code § 63G-2-204(4). However, the University is unable to respond to your request within this time frame for at least one of the reasons described in Utah Code 63G-2-204(6)(c) through (h), including but not limited to the extraordinary circumstance that the governmental entity is currently processing a large number of records requests.
The University will endeavor to respond to your request by approximately 11/28/2023. See Id. § 63G-2-204(7)(c).

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11/28/2023
RE: PUBLIC RECORDS REQUEST of November 06, 2023, Reference # R004578-110623.
The University of Utah received the following request for records from Caroline Haskins on  November 06, 2023:
Dear records officer,

Pursuant to Government Records Access and Management Act, kindly transmit the following records in electronic format on a rolling basis as they are cleared for release:

1) From October 8, 2023 to October 11, 2023: Any emails, including any attachments to said emails, to or from the following individuals...
a. The university Dean(s)
b. The university President
c. The university Chancellor(s)
d. The university Provost(s)
e. The director of university Communications
f. The director of university Alumni Affairs
...that mention any of the following terms:
—“Israel"
—“Gaza"
—“Hamas
—“Palestine"
—“Palestinian"
—"Students for Justice in Palestine"
—“SJP"
—“Chabad
—"Hillel”

If there are any questions about my request, can provide any clarification that will help expedite the processing of my request, please contact me at chaskins@insider.com. I am also happy to hop on the phone.

This FOI request is being filed in pursuit of a time-sensitive news story. Therefore, I ask that my request is expedited. When completing this request, please prioritize whichever records would take the least amount of time to be located and released. I would like these records in electronic format, sent via email or other digital method, and again, please release documents on a rolling basis, as they become available.

If you determine that any of the information qualifies for an exemption from disclosure, I ask you to note whether the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. In any event, please provide a signed notification citing the legal authorities on which you rely if you determine that any of the information is exempt and will not be disclosed.

Also, I am a member of the news media as a reporter for Business Insider, and the requested documents are in the public interest and not being made for commercial purposes. Therefore, I ask that all fees are waived in the processing of my request. If fees associated with this request will be in excess of $25, kindly notify me in advance of fulfilling this request. As I am making this request as a journalist and this information is timely, I would appreciate your communicating with me if you have questions regarding this request.

Thanks again, and I look forward to your reply within 10 business days, as the statute requires, as the statute requires, and an even more prompt reply if you can make a determination without having to review the records in question.

Best,
Caroline Haskins

Upload documents directly: https://www.muckrock.com/ Records access considerationsThe University, as a governmental entity of the State of Utah, is subject to the Government Records Access and Management Act, Utah Code sections 63G-2-101 to -901 (“GRAMA”).

GRAMA specifies that only those who are legal “persons” have rights under GRAMA to receive records. See id. at § 63G-2-201(7) (“a governmental entity shall provide a person with a certified copy of a record if . . .”). “Person” is defined by GRAMA as one of the following: an individual, a nonprofit or profit corporation, a partnership, a sole proprietorship, or other type of business organization. Id. at § 63G-2-103(17).

In addition, GRAMA requires that a person making a request for a record provide the person’s name, as well as the person’s mailing address; daytime phone number; and email address, if the person is willing to accept communications by email. Id. at § 63G-2-204(1). Because you, the requester, have not provided the above information associated with you or your company with your request for records, your request does not fulfill the statutory requirements for a GRAMA request. Please log into the University of Utah Public Records portal and update your customer profile with your mailing address and daytime phone number and ensure that your customer profile includes the correct email address associated with you or your company. Please notify us through the portal when you have completed all updates. Please note that if the University does not receive notification of your updates within ten (10) business days of this message, your request will be closed.

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December 18, 2023 RE: PUBLIC RECORDS REQUEST of November 06, 2023, Reference # R004578-110623. The University of Utah received the following request for records from  November 06, 2023: Caroline Haskins on "Dear records officer,

Pursuant to Government Records Access and Management Act, kindly transmit the following records in electronic format on a rolling basis as they are cleared for release:

1) From October 8, 2023 to October 11, 2023: Any emails, including any attachments to said emails, to or from the following individuals...
a. The university Dean(s)
b. The university President
c. The university Chancellor(s)
d. The university Provost(s)
e. The director of university Communications
f. The director of university Alumni Affairs
...that mention any of the following terms:
—“Israel"
—“Gaza"
—“Hamas
—“Palestine"
—“Palestinian"
—"Students for Justice in Palestine"
—“SJP"
—“Chabad
—"Hillel”

If there are any questions about my request, can provide any clarification that will help expedite the processing of my request, please contact me at chaskins@insider.com. I am also happy to hop on the phone.

This FOI request is being filed in pursuit of a time-sensitive news story. Therefore, I ask that my request is expedited. When completing this request, please prioritize whichever records would take the least amount of time to be located and released. I would like these records in electronic format, sent via email or other digital method, and again, please release documents on a rolling basis, as they become available.

If you determine that any of the information qualifies for an exemption from disclosure, I ask you to note whether the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. In any event, please provide a signed notification citing the legal authorities on which you rely if you determine that any of the information is exempt and will not be disclosed.

Also, I am a member of the news media as a reporter for Business Insider, and the requested documents are in the public interest and not being made for commercial purposes. Therefore, I ask that all fees are waived in the processing of my request. If fees associated with this request will be in excess of $25, kindly notify me in advance of fulfilling this request. As I am making this request as a journalist and this information is timely, I would appreciate your communicating with me if you have questions regarding this request.

Thanks again, and I look forward to your reply within 10 business days, as the statute requires, as the statute requires, and an even more prompt reply if you can make a determination without having to review the records in question.

Best,
Caroline Haskins

Upload documents directly: https://www.muckrock.com/ We have received no response from you since the University's last correspondence dated November 28, 2023 regarding updating your customer profile. Accordingly, your request for records with Reference #R004578-110623 is now closed.