Law enforcement informal and formal settlement data and reports (Urbana Police Department)

Beryl Lipton filed this request with the Urbana Police Department of Urbana, IL.

It is a clone of this request.

Multi Request Law enforcement informal and formal settlement data and reports
Submitted June 27, 2020
Est. Completion None
Status
Fix Required

Communications

From: Beryl Lipton

Subject: Illinois Freedom of Information Act. Request: Law enforcement informal and formal settlement data and reports (Urbana Police Department)

Email


To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

Materials related to and sufficient to show all instances of alleged or actual inappropriate or illegal behavior or actions resulting in compensation or expenditures involving this agency.

Responsive materials include records of all settlements (formal and informal) and payments to which this agency was or is a party for the period from January 1, 2010 through the date this request is processed. Responsive materials include those for matters and legal claims resolved prior to the initiation of any litigation.

In particular, materials responsive to this request include all reports, lists, databases, spreadsheets, and other documentation detailing incidents of legal claims or other allegations requiring compensation for claimants, attorneys, or any other party.

If spreadsheets or similar documents are available in response to this request, please provide all segregable data, including but not limited to:

The nature of the claim or legal matter
The claimant and other parties involved
The relevant case and tracking numbers for court and internal systems
The date the lawsuit was served or litigation commenced
The final disposition or current status of the case, including whether a case is still pending
The amount spent to date as a result of the legal engagement
The amount paid to any parties related to the legal claim, including any city payout and any non-monetary compensation

If you have any questions about this request, please contact the email address associated with this request or leave a message at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Urbana Police Department

Subject: Unduly burdensome request notice – FOIA Request 2020-F-354

Email

Dear Ms. Lipton:

This message is in response to your Freedom of Information Act (FOIA) request, dated June 29, 2020. The Freedom of Information Officer received your request on June 29, 2020, and designated it as FOIA request number 2020-F-354.

You have requested the following records:

Materials related to and sufficient to show all instances of alleged or actual inappropriate or illegal behavior or actions resulting in compensation or expenditures involving this agency. Responsive materials include records of all settlements (formal and informal) and payments to which this agency was or is a party for the period from January 1, 2010 through the date this request is processed. Responsive materials include those for matters and legal claims resolved prior to the initiation of any litigation. In particular, materials responsive to this request include all reports, lists, databases, spreadsheets, and other documentation detailing incidents of legal claims or other allegations requiring compensation for claimants, attorneys, or any other party.

If spreadsheets or similar documents are available in response to this request, please provide all segregable data, including but not limited to:
The nature of the claim or legal matter
The claimant and other parties involved
The relevant case and tracking numbers for court and internal systems
The date the lawsuit was served or litigation commenced
The final disposition or current status of the case, including whether a case is still pending
The amount spent to date as a result of the legal engagement
The amount paid to any parties related to the legal claim, including any city payout and any non-monetary compensation

Section 3(g) of FOIA allows a public body to deny an unduly burdensome request. 5 ILCS 140/3(g). Your request is unduly burdensome because it asks for all records falling within multiple categories over many years and will yield so many responsive records that the burden on the City to examine each one for information exempt from disclosure would unduly burden City operations. Accordingly, we ask that you narrow the scope of this request to bring it within manageable proportions pursuant to section 3(g). For example, you may wish to narrow the timeframe or request records concerning only specific types of cases. We would be willing to help you narrow your request. If you are interested in doing so, please contact the City Clerk’ Office. Your narrowed request is due no later than July 20, 2020. If you are unable to narrow the scope of your request, we may deny it pursuant to 5 ILCS 140/3(g).

You have the right to ask the Public Access Counselor of the Office of the Illinois Attorney General to review the City’s determination that your request is unduly burdensome. You may write to the Public Access Bureau at 500 S. Second Street, Springfield, Illinois 62701, or you may phone 877-299-FOIA (877-299-3642). You also have the right to file suit for injunctive or declaratory relief, in accordance with 5 ILCS 140/11.

Sincerely,

L. Kay Meharry
Assistant City Clerk
400 S. Vine St, Urbana, IL 61801
217-384-2362
cityclerk@urbanaillinois.us<mailto:cityclerk@urbanaillinois.us>
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