Open Records Request: Grant Application Materials BJA FY 23 Preventing School Violence: BJA’s STOP School Violence Program (O-BJA-2023-171666). (Department of Justice, Community Oriented Policing Services (COPS))
| Tracking # |
COPS-2024-FOI-0042 |
| Multi Request | Open Records Request: Grant Application Materials BJA FY 23 Preventing School Violence: BJA’s STOP School Violence Program (O-BJA-2023-171666). |
| Submitted | Nov. 15, 2023 |
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Communications
From: Clarence Okoh
To Whom It May Concern:
Pursuant to the Freedom of Information Act, I hereby request the following records:
All grant application materials and notice of award letters from successful awardees that applied to the Department of Justice's (DOJ) March 15, 2023 solicitation for the BJA FY 23 Preventing School Violence: BJA’s STOP School Violence Program (O-BJA-2023-171666).
"Grant application materials" include, but are not limited to, Federal Assistance standard form (SF-424), Disclosure of Lobbying Activities (SF-LLL), and the "full application, including attachments, in JustGrants." It also includes the grantee's "proposal abstract," "proposal narrative," "goals, objectives, and deliverables," "budget and associated documents,""budget worksheet and budget narrative," "questionnaire," "memoranda of understanding and other supportive documents," "additional application components," "Timeline Form," "Letters of Support," and "Research and Evaluation."
I request all responsive records regardless of format, medium, or physical characteristics. Electronic records should be produced in their unlocked native format with all original metadata and original filenames. Paper documents should be scanned and produced as Adobe PDF files or TIF files. Emails produced should be grouped together with any attachments. When searching emails, please search all folders, including inbox, subject matter folders, sent items, archived items, and deleted items. Please produce all metadata fields for emails, including BCC.
For responsive records, I request that you provide individual computer records or scanned documents in a searchable format, such as Microsoft Word or searchable Adobe Acrobat pdf, and any data and statistical information, if applicable, in a format that is searchable and analyzable, such as a .txt or .csv file or a Microsoft Excel spreadsheet.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.
Sincerely,
Clarence Okoh
From: Department of Justice, Community Oriented Policing Services (COPS)
Good afternoon,
Thank you for your FOIA request to the Office of Community Oriented Policing Services (COPS Office). In your request, you stated you are seeking a grant application for BJA FY23 Preventing School Violence: BJA’s STOP School Violence Program. Please note this program is a part of the Bureau of Justice Assistance Office and records pertaining to this Office would have to be provided by BJA. To submit a FOIA request for the application you are requesting (O-BJA-2023-171666) please visit FY 2023 Preventing School Violence: BJA’s STOP School Violence Program | Bureau of Justice Assistance (ojp.gov)<https://bja.ojp.gov/funding/opportunities/o-bja-2023-171666>, to learn how to submit a FOIA Request to BJA.
In addition, if there are any records that you would like to request that pertain to the Office of Community Oriented Policing Services (COPS) please provide the information and we would be glad to assist you. If there are no further records that you require from the COPS Office please respond stating that you would like to withdraw this request from the COPS Office and we will withdrawn the request from our system.
Please provide a response within ten (15) business days of this letter (12/5/2023) so that we may begin processing your request.
The COPS Office FOIA reference number for this request is COPS-2024-FOI-0042. Please refer to this number when contacting our office about this request.
Best,
Nicole Lee
Government Information Specialist
From: Clarence Okoh
Good afternoon,
Thank you for providing a timely response. Please see the modified request below. Please let me know if you have any questions.
All grant application materials and notice of award letters from successful awardees that applied to the Department of Justice's (DOJ) FY 2023 solicitation for the COPS Office School Violence Prevention Program (SVPP)(https://cops.usdoj.gov/svpp).
"Grant application materials" include, but are not limited to, Federal Assistance standard form (SF-424), Disclosure of Lobbying Activities (SF-LLL), and the "full application, including attachments, in JustGrants." It also includes the grantee's "proposal abstract," "proposal narrative," "goals, objectives, and deliverables," "budget and associated documents,""budget worksheet and budget narrative," "questionnaire," "memoranda of understanding and other supportive documents," "additional application components," "Timeline Form," "Letters of Support," and "Research and Evaluation."
I request all responsive records regardless of format, medium, or physical characteristics. Electronic records should be produced in their unlocked native format with all original metadata and original filenames. Paper documents should be scanned and produced as Adobe PDF files or TIF files. Emails produced should be grouped together with any attachments. When searching emails, please search all folders, including inbox, subject matter folders, sent items, archived items, and deleted items. Please produce all metadata fields for emails, including BCC.
For responsive records, I request that you provide individual computer records or scanned documents in a searchable format, such as Microsoft Word or searchable Adobe Acrobat pdf, and any data and statistical information, if applicable, in a format that is searchable and analyzable, such as a .txt or .csv file or a Microsoft Excel spreadsheet.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Best,
Clarence Okoh
From: Department of Justice, Community Oriented Policing Services (COPS)
Good afternoon,
In an email dated November 16, 2023, we advised that your request for records was not reasonably described, therefore, your request was placed on hold. In our previous email, we stated you were you are seeking a grant application for BJA FY23 Preventing School Violence: BJA’s STOP School Violence Program. Please note this program is a part of the Bureau of Justice Assistance Office and records pertaining to this Office would have to be provided by BJA. To submit a FOIA request for the application you are requesting (O-BJA-2023-171666) please visit FY 2023 Preventing School Violence: BJA’s STOP School Violence Program | Bureau of Justice Assistance (ojp.gov)<https://bja.ojp.gov/funding/opportunities/o-bja-2023-171666>, to learn how to submit a FOIA Request to BJA.
As advised, for assistance clarifying your request, please visit our website at COPS OFFICE (usdoj.gov)<https://cops.usdoj.gov/>. In addition, a list of programs and descriptions that the COPS Office offers is located at PROGRAM DOCUMENTS | COPS OFFICE (usdoj.gov)<https://cops.usdoj.gov/programdocuments>.
Please be advised, a response to our previous communication was due no later than December 5, 2023. Please be advised, this is our second attempt to narrow the scope of your request. If we do not hear from you within 15 business days (January 9, 2023) from the date of this communication, we will close this request. If you have any questions or would like to discuss your request with us, please contact me at 202-451-7526.
Best,
Nicole Lee
Government Information Specialist
From: Department of Justice, Community Oriented Policing Services (COPS)
January 9, 2023
COPS-2024-FOI-0042
Via Email (requests@muckrock.com<mailto:requests@muckrock.com>)
Clarence Okoh
Dear Mr. Okoh:
This responds to your Freedom of Information Act request dated November 16, 2023, to the Office of Community Oriented Policing Services (COPS Office). You requested the following:
All grant application materials and notice of award letters from successful awardees that applied to the Department of Justice's (DOJ) March 15, 2023 solicitation for the BJA FY 23 Preventing School Violence: BJA’s STOP School Violence Program (O-BJA-2023-171666).
"Grant application materials" include, but are not limited to, Federal Assistance standard form (SF-424), Disclosure of Lobbying Activities (SF-LLL), and the "full application, including attachments, in JustGrants." It also includes the grantee's "proposal abstract," "proposal narrative," "goals, objectives, and deliverables," "budget and associated documents, budget worksheet and budget narrative," "questionnaire," "memoranda of understanding and other supportive documents," "additional application components," "Timeline Form," "Letters of Support," and "Research and Evaluation."
Please be advised, in our last communication dated December 19, 2023, we stated you were you are seeking a grant application for BJA FY23 Preventing School Violence: BJA’s STOP School Violence Program. Please note this program is a part of the Bureau of Justice Assistance Office and records pertaining to this Office would have to be provided by BJA. To submit a FOIA request for the application you are requesting (O-BJA-2023-171666) please visit FY 2023 Preventing School Violence: BJA’s STOP School Violence Program | Bureau of Justice Assistance (ojp.gov)<https://bja.ojp.gov/funding/opportunities/o-bja-2023-171666>, to learn how to submit a FOIA Request to BJA. To date, we have not received a response pertaining to specific records you would like to request from the COPS Office, therefore we are administratively closing this request.
For your information, Congress excluded three discrete categories of law enforcement and national security records from the requirements of the FOIA. See 5 U.S.C. § 552(c). This response is limited to those records that are subject to the requirements of the FOIA. This is a standard notification that is given to all our requesters and should not be taken as an indication that excluded records do, or do not, exist.
You may contact the COPS Office FOIA Public Liaison at 202-514-1873 to discuss any aspect of your request. Additionally, you may contact the Office of Government Information Services (OGIS) at the National Archives and Records Administration to inquire about the FOIA mediation services they offer. The contact information for OGIS is as follows: Office of Government Information Services, National Archives and Records Administration, 8601 Adelphi Road-OGIS, College Park, Maryland 20740-6001, e-mail at ogis@nara.gov<mailto:ogis@nara.gov>; telephone at 202-741-5770; toll free at 1-877-684-6448; or facsimile at 202-741-5769.
If you are not satisfied with my determination in response to this request, you may administratively appeal by writing to the Director, Office of Information Policy (OIP), United States Department of Justice, 441 G Street, NW, 6th Floor, Washington, D.C. 20530, or you may submit an appeal through OIP's FOIA STAR portal by creating an account following the instructions on OIP’s website: https://www.justice.gov/oip/submit-and-track-request-or-appeal. Your appeal must be postmarked or electronically transmitted within 90 days of the date of my response to your request. If you submit your appeal by mail, both the letter and the envelope should be clearly marked "Freedom of Information Act Appeal."
If you would like further information about the COPS Office, please visit our Internet site at https://www.cops.usdoj.gov.
Sincerely,
Nicole Lee
Government Information Specialist
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