Email correspondence between VA and Rep. Frank Miller
| Tracking # |
16-00127-F |
| Submitted | Sept. 22, 2015 |
| Est. Completion | None |
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Communications
From: Jasper Craven
To Whom It May Concern:
This is a request under the Freedom of Information Act. I hereby request the following records:
All email correspondence between VA officials and staffers of House VA Chairman Rep. Frank Miller between April and September 2015.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.
Sincerely,
Jasper Craven
From: VACO FOIA Service Inbox
Dear Mr. Craven,
This is to acknowledge receipt of your September 22, 2015, Freedom of Information Act (FOIA) request to the Department of Veterans Affairs (VA) seeking “All email correspondence between VA officials and staffers of House VA Chairman Rep. Frank Miller between April and September 2015.”
The FOIA Service received your request on September 22, 2015, and assigned it tracking number 16-00127-F. Please refer to this request when communicating with us about your request.
Sincerely,
Diane Cooke
Department of Veterans Affairs
Office of Privacy and Records Management
FOIA Service (005R1C)
Phone: 202-632-7419
Fax: 202-632-7581
Hotline: 1-877-750-3642
From: Cooke, Diane
Dear Mr. Craven,
This email is pertaining to your September 22, 2015, Freedom of Information Act (FOIA) request to the Department of Veterans Affairs (VA) seeking "all email correspondence between VA Officials and staffers of House VA Chairman Rep. Frank Miller between April and September 2015."
The FOIA Service acknowledged receipt of your request on October 6, 2015.
I am contacting you pertaining to clarification, additional information, and the scope of your request.
It has been determined that this request is too broad to process. A request for records "must contain a reasonable description of the record desired so that it may be located with relative ease." See 38 C.F.R. §1.553(b). Your request, as written, is very broad and we need you to narrow the scope.
You state you are seeking "all email correspondence between VA Officials..." As written, being that you did not identify the particular "VA Officials" email boxes to search, your request would require a search of almost every VA mailbox which would constitute an overly burdensome and unreasonable search requirement on agency personnel.
Before we can begin processing your request, we need more specificity from you regarding specific mailboxes to search (i.e. Secretary McDonald, Deputy Secretary, etc.) Also, please provide specific search terms for VA to use when conducting the search.
If the required information is not received within 30 calendar days from the date of this email (due date July 14, 2015), we will assume that you are no longer interested and we will administratively close the file on your request. (See 38 CFR §1.554(4)(e))
Please contact me to discuss or if you have any question. You can send your clarification to the FOIA Service mailbox at: vacofoiaservice@va.gov<mailto:vacofoiaservice@va.gov>.
Sincerely,
Diane Cooke
Department of Veterans Affairs
Office of Privacy and Records Management
FOIA Service (005R1C)
Phone: 202-632-7419
Fax: 202-632-7581
Hotline: 1-877-750-3642
From: Cooke, Diane
Mr. Craven,
I am sending you an updated response. I removed the due date in my October 21, 2015, email which was incorrect.
This email is pertaining to your September 22, 2015, Freedom of Information Act (FOIA) request to the Department of Veterans Affairs (VA) seeking "all email correspondence between VA Officials and staffers of House VA Chairman Rep. Frank Miller between April and September 2015."
The FOIA Service acknowledged receipt of your request on October 6, 2015.
I am contacting you pertaining to clarification, additional information, and the scope of your request.
It has been determined that this request is too broad to process. A request for records "must contain a reasonable description of the record desired so that it may be located with relative ease." See 38 C.F.R. §1.553(b). Your request, as written, is very broad and we need you to narrow the scope.
You state you are seeking "all email correspondence between VA Officials..." As written, being that you did not identify the particular "VA Officials" email boxes to search, your request would require a search of almost every VA mailbox which would constitute an overly burdensome and unreasonable search requirement on agency personnel.
Before we can begin processing your request, we need more specificity from you regarding specific mailboxes to search (i.e. Secretary McDonald, Deputy Secretary, etc.) Also, please provide specific search terms for VA to use when conducting the search.
If the required information is not received within 30 calendar days from the date of this email we will assume that you are no longer interested and we will administratively close the file on your request. (See 38 CFR §1.554(4)(e))
Please contact me to discuss or if you have any questions. You can send your clarification to the FOIA Service mailbox at: vacofoiaservice@va.gov<mailto:vacofoiaservice@va.gov>.
Sincerely,
Diane Cooke
Department of Veterans Affairs
Office of Privacy and Records Management
FOIA Service (005R1C)
Phone: 202-632-7419
Fax: 202-632-7581
Hotline: 1-877-750-3642
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