Drone Documents (Tampa Police Department)

Shawn Musgrave filed this request with the Tampa Police Department of Tampa, FL.
Est. Completion None
Payment Required


From: Shawn Musgrave

To Whom It May Concern:

Pursuant to Florida's Sunshine Law (Fla. Stat. secs. 119.01 to 119.15 (1995)), I hereby request the following records:

All documents created from January 2005 to the date this request is processed related to the agency's use of aerial drones, remotely piloted vehicles (RPVs), remotely piloted aircraft (RPAs), unmanned aerials (UAs), unmanned aerial vehicles (UAVs), and/or unmanned aerial systems (UASs)(hereinafter “drones”).

Please search specifically for the below document categories, and respond to each of the categories and items:

1) Acquisition documents:

i) requests for proposals (RFPs), proposals/quotes submitted by vendors, contracts, leases, budget requests, project/equipment budgets, cost allocations or reimbursements for the purchase of drone equipment;

ii) Grant applications and award letters for drone equipment purchases;

iii) Insurance contracts for all drone equipment;

iv) Communications (including electronic communications) between the agency head or agency quartermaster (or individual responsible for equipment purchases and maintenance) and drone vendors, manufacturers or retailers;

v) Communications (including electronic communications) between the agency head and agency quartermaster (or individual responsible for equipment purchases and maintenance) regarding acquisition, lease or use of drone equipment;

vi) Communications (including electronic communications) between the agency head and the governor, mayor and city/town manager regarding the acquisition of drones;

vii) Applications (including all components and support documentation) for Certificates of Waiver/Authorization (COA) from the Federal Aviation Administration, as well as COA grant notifications and final agreement;

viii) Contracts for services related to drones, such as data storage, data analysis, image storage, image analysis, video storage, video analysis, operation, maintenance;

2) Equipment logs:

i) Inventories/logs/lists/databases of all drones owned, leased or operated by or for the agency;

ii) Maintenance logs for all drones owned, leased or otherwise operated by or for the agency;

3) Policy documents:

i) Policies, guidelines, protocols, manuals and/or instructions on the use/operation of drones and usage of data, images and video obtained from drone flights;

ii) Communications from the agency head, quartermaster (or individual responsible for overseeing equipment purchases and maintenance) on approved uses for drones;

iii) Memorandums of understanding (MOUs), memorandums of agreement (MOAs) or any other agreements or contracts with other government agencies, private corporations, organizations or individuals to share drone equipment, data, images or video or to operate drones on behalf of the agency;

4) Training documents:

i) Curriculum used to train drone operators and observers;

ii) Training log for all drone operators and observers;

iii) Certifications of training completion for all drone operators and observers;

iv) Contracts, purchase orders, budget requests or reimbursement orders for training sessions for all drone operators and observers;

5) Usage documents:

i) Flight logs for all drone flights, including training flights;

ii) Flight logs transmitted to the Federal Aviation Administration pursuant to Certificate of Waiver/Authorization (COA) requirements;

iii) Reprimands relating to drones, including misuse of equipment and failure to properly maintain equipment.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.


Shawn Musgrave

From: Joanne Burgess

I will need a prepayment estimate of $50.00 in order to conduct an email search. Additionally, I will need a specific time frame for the search as well as specific keywords.

Any overpayment will be refunded, any amount due will be billed appropriately. Please make your check payable to City of Tampa and mail to my address at the address as it appears below.

From: Shawn Musgrave


Thank you for getting back to me so quickly, and apologies for the delay in response.

Please clarify whether the $50.00 is an estimate for the overall request, or just for the email search portion. Additionally, please clarify which provision of the Florida records law you are invoking by requiring prepayment for search.

Thank you!


From: Joanne Burgess

The estimated cost is for the research time for the email search.

Research time: Per 119.07(4)(d), An agency may charge only the actual cost of duplication for copies of public records. If the nature or volume of the public record request requires the extensive use of information technology resources and/or extensive clerical/supervisory assistance, the agency may charge a reasonable service charge, based on the actual cost incurred for use of the resources and/or personnel. (See s. 119.07(4)(a)1., F.S. for additional information on fees charged.

I don’t believe we have anything else, other than emails that is responsive to your request, (according to our PIO office) but I will certainly check on that to be certain.

Prepayment: 119.07(4), F.S. states that the custodian shall provide copies of public records “upon payment of the fee prescribed by law…”

Please be assured that any overpayment will be refunded, any amount due will be billed appropriately upon completion as it is difficult to assess the exact time for a project until it is completed. I will need exact time frame for the search and keywords to search also.


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