Springfield, MA "Smart City" Contract Documentation (Springfield Police Department)

Dear Rebecca Williams:
The City of Springfield is in receipt of your public records request.
Your request has been forwarded to the appropriate department[s] and a response will be sent to you as soon as we have obtained and reviewed any document[s] that may be responsive to your request. Your request was received in this office on 12/29/2020 and given the reference number R003078-122920 for tracking purposes.
Pursuant to M.G.L. .c. 66, §10(b) the City has ten [10] business days to respond to your request.
Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L. c. 66, §10(b).
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Thank you for using the Public Records Center.
The City of Springfield

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 29, 2020, Reference # R003078-122920
Dear Rebecca Williams,
This email is in response to your public records request to the City of Springfield for “To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or ‪(857) 400-0323

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Rebecca Williams

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

Please be advised that the City is requesting an additional ten [10] business days until Thursday, January 28, 2021 to search for and review any records that may be responsive to this request.

Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L.c. 66, §10(b).

Please contact the Public Records Coordinator, AndreaL. Stone, by responding to this email with any questions. Please reference public recordsrequest #R003078-122920 in all correspondence regarding this request.
Sincerely,
Andrea L. Stone
Public Records Coordinator

Dear Rebecca Williams:
The City of Springfield is in receipt of your public records request.
Your request has been forwarded to the appropriate department[s] and a response will be sent to you as soon as we have obtained and reviewed any document[s] that may be responsive to your request. Your request was received in this office on 1/20/2021 and given the reference number R003172-012021 for tracking purposes.
Pursuant to M.G.L. .c. 66, §10(b) the City has ten [10] business days to respond to your request.
Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L. c. 66, §10(b).
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Thank you for using the Public Records Center.
The City of Springfield

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of January 20, 2021, Reference # R003172-012021
Dear Rebecca Williams,
This email is in response to your public records request to the City of Springfield for “This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 01/01/2015- present.”

Personnel in the Purchase and Procurement Department have advised that there are no records that are responsive to your request for “This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 01/01/2015- present.”

Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L.c. 66, §10(b).
Please contact the Public Records Coordinator, AndreaL. Stone, by responding to this email with any questions. Please reference public recordsrequest # R003172-012021 in all correspondence regarding this request.
Sincerely,
Andrea L. Stone
Public Records Coordinator
To monitor the progress or update this request please log into the Public Records Center (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFhhTYAoQKH-2BE3SypL4igpGgva0rZgbS4piDkis21O-2FSQCuZahXi-2F3TLY6f71ZobaeYoB5ptYh5E5iFRcqnrTQr8xWMLbGzNtSsqSl4HQdxW3i5nH_fIH2VSCqLsS26qgGAqwE4anmOu8BYOdJRWFX5d8dyF3Nmg5rSti5AMkyxPM76HTb-2BRdJ-2FaAtMSGttyoklY2hoSmtDUoyrthX9-2BBHAXdKrs-2FI07A9cPIduDF1hrnOU3sQEO-2FDuDfNIL5o8B0DqY-2BMnEk7U3famkB5s-2FXmJ58OOXGqqu9L75yC0-2FpDnAyEsRtVf5GJ-2BR1nOpcNQgokhZRaLRRt7OmLyjcsbh8ZD6dfzKbloCaNHxJoezjRj47bgocvdb8cdgTkY4hU3WOxnNyVNsEzPgVE3ZsMkrg0iTZOmHuvNgzIFK9KNjQD94s-2BaTX7AouRe2ylIMi1aNVqiGLGovESBzLJl1WlxkY-2F-2F4AI0jl4FrOr2Hh2FSQWItw6RK4QDSqfZydf8rfWBsx9mopEig-3D-3D)

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 29, 2020, Reference # R003078-122920
Dear Rebecca Williams,
This email is in response to your public records request to the City of Springfield for “To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or ‪(857) 400-0323

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Rebecca Williams

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

Personnel in the Purchase and Procurement Department have advised that there are no records that are responsive to your request.  Please be advised you can view the city’s open checkbook “Other Than Personal Services”  is available online https://www.springfield-ma.gov/finance/index.php?id=checkbook

Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L.c. 66, §10(b).
Please contact the Public Records Coordinator, AndreaL. Stone, by responding to this email with any questions. Please reference public recordsrequest # R003078-122920 in all correspondence regarding this request.
Sincerely,
Andrea L. Stone
Public Records Coordinator

Dear Rebecca Williams:
The City of Springfield is in receipt of your public records request.
Your request has been forwarded to the appropriate department[s] and a response will be sent to you as soon as we have obtained and reviewed any document[s] that may be responsive to your request. Your request was received in this office on 2/26/2021 and given the reference number R003372-022621 for tracking purposes.
Pursuant to M.G.L. .c. 66, §10(b) the City has ten [10] business days to respond to your request.
Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L. c. 66, §10(b).
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Thank you for using the Public Records Center.
The City of Springfield

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of February 26, 2021, Reference # R003372-022621
Dear Ms. Rebecca Williams,
This email is in response to your public records request to the City of Springfield for “contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.”

Please be advised that personnel in the City's Office of Procurement have advised this office that they are unable to find any contracts that reference "smart city technology."  The Office of Procurement requires the name(s) of the company(ies) whose contracts you are requesting.   submitted

Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L.c. 66, §10(b).

Please contact the Public Records Coordinator, AndreaL. Stone, by responding to this email with any questions. Please reference public recordsrequest #R003372-022621 in all correspondence regarding this request.
Sincerely,
Andrea L. Stone
Public Records Coordinator

Good afternoon Ms. Williams:

Plesae be advised that the City responded to you on 01/28/2021. Please check your spam account.

“Personnel in the Purchase and Procurement Department have advised that there are no records that are responsive to your request. Please be advised you can view the city’s open checkbook “Other Than Personal Services” is available online https://www.springfield-ma.gov/finance/index.php?id=checkbook”

Sincerely,
Andrea L. Stone
Public Records Coordinator
City of Springfield, City Clerk’s Office
36 Court Street, Room 123
Springfield, MA 01103

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