FOIA - Springfield PD, MA - 4Sight Labs

Dear J Ader:
The City of Springfield is in receipt of your public records request.
Your request has been forwarded to the appropriate department[s] and a response will be sent to you as soon as we have obtained and reviewed any document[s] that may be responsive to your request. Your request was received in this office on 12/20/2020 and given the reference number R003040-122020 for tracking purposes.
Pursuant to M.G.L. .c. 66, §10(b) the City has ten [10] business days to respond to your request.
Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L. c. 66, §10(b).
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Thank you for using the Public Records Center.
The City of Springfield

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 20, 2020, Reference # R003040-122020
Dear J Ader,
This email is in response to your public records request to the City of Springfield for “To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All documentation regarding 4Sight Labs products/services, including - but not limited to - the following:

- Initial Bid Documents with mentioning 4Sight
- Memorandum(s) of Understanding with 4Sight
- Current and previous contracts with 4Sight
- Requests for Proposals mentioning 4Sight
- Bills or invoices with 4Sight
- Any privacy impact assessments mentioning 4Sight
- Any instructional materials or presentations mentioning 4Sight
- Use policies and standard operating procedures mentioning
- Bulletins and Guidelines mentioning 4Sight
- Usage policies mentioning 4Sight

I am confident there are documents relevant to this request based on public literature and broadcast news describing the use of the company's products by your agency: https://www.masslive.com/news/2020/12/springfield-police-test-high-tech-approach-to-prisoner-safety-with-custody-protect-program.html (archived version: https://archive.is/wip/F0CA4 )

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

J Ader
Please be advised that the City is requesting an additional ten [10] business days until Thursday, January 21, 2021 to search for and review any records that may be responsive to this request.

Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L.c. 66, §10(b).

Please contact the Public Records Coordinator, AndreaL. Stone, by responding to this email with any questions. Please reference public recordsrequest #R003040-122020 in all correspondence regarding this request.
Sincerely,
Andrea L. Stone
Public Records Coordinator

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of December 20, 2020, Reference # R003040-122020
Dear J Ader,
This email is in response to your public records request to the City of Springfield for “To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All documentation regarding 4Sight Labs products/services, including - but not limited to - the following:

- Initial Bid Documents with mentioning 4Sight
- Memorandum(s) of Understanding with 4Sight
- Current and previous contracts with 4Sight
- Requests for Proposals mentioning 4Sight
- Bills or invoices with 4Sight
- Any privacy impact assessments mentioning 4Sight
- Any instructional materials or presentations mentioning 4Sight
- Use policies and standard operating procedures mentioning
- Bulletins and Guidelines mentioning 4Sight
- Usage policies mentioning 4Sight

I am confident there are documents relevant to this request based on public literature and broadcast news describing the use of the company's products by your agency: https://www.masslive.com/news/2020/12/springfield-police-test-high-tech-approach-to-prisoner-safety-with-custody-protect-program.html (archived version: https://archive.is/wip/F0CA4 )

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Personnel in the Police Department have advised this office that the“Custody Protection” system is scheduled to be used on a trial bases. There are no  Therefore, the City does not have any records that are responsive to your request. procurement records or SPD policies, procedures or training materials because the system has not been formally implemented and the trial use has not been scheduled.

Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L.c. 66, §10(b).

Please contact the Public Records Coordinator, AndreaL. Stone, by responding to this email with any questions. Please reference public recordsrequest #R003040-122020 in all correspondence regarding this request.
Sincerely,
Andrea L. Stone
Public Records Coordinator