FOIA - Spectronic Documents (Springfield Police Department)

Dear J Ader:
The City of Springfield is in receipt of your public records request.
Your request has been forwarded to the appropriate department[s] and a response will be sent to you as soon as we have obtained and reviewed any document[s] that may be responsive to your request. Your request was received in this office on 6/17/2022 and given the reference number R005759-061722 for tracking purposes. Pursuant to M.G.L. c. 66, §10(b) the City has ten [10] business days to respond to your request. Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L. Chapter 66, Section 10A(a). Below is the Supervisor’s contact information. You need to include a copy of your request letter or email with your appeal. Supervisor of Records, One Ashburton Place, Room 1719, Boston, MA 02108 (617) 727-2832 You also have the right to seek judicial review of an unfavorable decision by commencing a civil action in the Mass. Superior Court under M.G.L. Chapter. 66, Section 10A (c). You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Thank you for using the Public Records Center.
Sincerely, Justin Morin Interim Public Records Coordinator

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RE: PUBLIC RECORDS REQUEST of June 17, 2022, Reference # R005759-061722 Dear J Ader: The City of Springfield is in receipt of your public records request. You requested: “To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All documents on Spectronic (https://spectronic.com/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Spectronic
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spectronic" or otherwise guide it use or the relationship between this agency and the provider or developer of the product(s)

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/ The Public Records Department has been notified by personnel in the Procurement Office that records related to a vendor named "Spectronic" or "Spectronic.com" have not been found. Additional information regarding the vendor is needed from you in order for us to process your records request. Please provide the information referenced above within five [5] business days from 06/28/2022. Otherwise, the City of Springfield will consider your request withdrawn. You may provide a response to the City of Springfield by responding to this email. Upon receipt of your clarification, the City of Springfield will further review your public records request and a response will be sent to you as soon as we have obtained and reviewed any document[s] that may be responsive to your request. Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L. c. 66, §10(b). Please contact the Interim Public Records Coordinator, Justin Morin, by responding to this email with any questions. Please reference public records request #R005759-061722 in all correspondence regarding this request. Sincerely,
Justin Morin Interim Public Records Coordinator

Dear J Ader,
In regards to the Public Records Request received on 6/17/2022 requesting records, the records have been in "Requested Clarification" status for 5 days. The City of Springfield will wait for another 5 days to hear a response. If in 10 total days the City of Springfield has not received your response the request will be withdrawn and closed. Thank you for using the Public Records Center.
Request Details:
Reference # R005759-061722
Description of Records Requested: To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All documents on Spectronic (https://spectronic.com/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Spectronic
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spectronic" or otherwise guide it use or the relationship between this agency and the provider or developer of the product(s)

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made
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RE: PUBLIC RECORDS REQUEST of June 17, 2022, Reference # R005759-061722 Dear J Ader: The City of Springfield is in receipt of your public records request. You requested: “To Whom It May Concern: Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All documents on Spectronic (https://spectronic.com/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Spectronic
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spectronic" or otherwise guide it use or the relationship between this agency and the provider or developer of the product(s)” The City requires additional information in order to respond to your request. Please provide additional information regarding the bid you are requesting. The City has no record in its vendor file for a "Spectronic" or "Spectronic.com." Please provide the information referenced above within five [5] business days from 07/06/2022. Otherwise, the City of Springfield will consider your request withdrawn. You may provide a response to the City of Springfield by responding to this email.

Upon receipt of your clarification, the City of Springfield will further review your public records request and a response will be sent to you as soon as we have obtained and reviewed any document[s] that may be responsive to your request.

Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L. c. 66, §10(b).

Please contact the Public Records Department by responding to this email with any questions. Please reference public records request #R005759-061722 in all correspondence regarding this request. Sincerely, Public Records Department

Dear J Ader,
In regards to the Public Records Request received on 6/17/2022 requesting records, the records have been in "Requested Clarification" status for 10 days. The City of Springfield considers this request closed. If you would still like the records, please submit another Public Records Request. Thank you for using the Public Records Center.
Request Details:
Reference # R005759-061722
Description of Records Requested: To Whom It May Concern:Pursuant to the Massachusetts Public Records Law, I hereby request the following records:All documents on Spectronic (https://spectronic.com/) including, but not limited to, the following:- Initial Bid Documents- Current and previous contracts with Spectronic- Requests for Proposals- Memorandum(s) of Understanding- Any privacy impact assessments- Any product manuals- Any instructional materials or presentations- Use policies and standard operating procedures- Data retention policies- Letters of Interest- Usage policies- Any informal agreements or other documents that reference "Spectronic" or otherwise guide it use or the relationship between this agency and the provider or developer of the product(s)I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

Dear J Ader,
In regards to the Public Records Request received on 6/17/2022 requesting records, the records have been in "Requested Clarification" status for 10 days. The City of Springfield considers this request closed. If you would still like the records, please submit another Public Records Request. Thank you for using the Public Records Center.
Request Details:
Reference # R005759-061722
Description of Records Requested: To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All documents on Spectronic (https://spectronic.com/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Spectronic
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spectronic" or otherwise guide it use or the relationship between this agency and the provider or developer of the product(s)

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

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RE: PUBLIC RECORDS REQUEST of June 17, 2022, Reference # R005759-061722
Dear J Ader,
This email is in response to your public records request to the City of Springfield for “To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All documents on Spectronic (https://spectronic.com/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Spectronic
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spectronic" or otherwise guide it use or the relationship between this agency and the provider or developer of the product(s)

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/

The Public Records Department has been advised that there are no records that are responsive to  your request for “To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All documents on Spectronic (https://spectronic.com/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Spectronic
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spectronic" or otherwise guide it use or the relationship between this agency and the provider or developer of the product(s)

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/

Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 CMR 32.00 and M.G.L. c. 66, §10(b).
Please contact the Public Records Department by responding to this email with any questions. Please reference public recordsrequest # R005759-061722 in all correspondence regarding this request.
Sincerely,
Public Records Department