Drone Documents (Somerville Police Department)

Emily Hopkins filed this request with the Department of Public Works of Somerville, MA.
Est. Completion None
Status
Withdrawn

Communications

From: Emily Hopkins

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

All documents created from January 2005 to the date this request is processed related to the agency's use of aerial drones, remotely piloted vehicles (RPVs), remotely piloted aircraft (RPAs), unmanned aerials (UAs), unmanned aerial vehicles (UAVs), and/or unmanned aerial systems (UASs)(hereinafter “drones”).

Please search specifically for the below document categories, and respond to each of the categories and items:

1) Acquisition documents:

i) requests for proposals (RFPs), proposals/quotes submitted by vendors, contracts, leases, budget requests, project/equipment budgets, cost allocations or reimbursements for the purchase of drone equipment;

ii) Grant applications and award letters for drone equipment purchases;

iii) Insurance contracts for all drone equipment;

iv) Communications (including electronic communications) between the agency head or agency quartermaster (or individual responsible for equipment purchases and maintenance) and drone vendors, manufacturers or retailers;

v) Communications (including electronic communications) between the agency head and agency quartermaster (or individual responsible for equipment purchases and maintenance) regarding acquisition, lease or use of drone equipment;

vi) Communications (including electronic communications) between the agency head and the governor, mayor and city/town manager regarding the acquisition of drones;

vii) Applications (including all components and support documentation) for Certificates of Waiver/Authorization (COA) from the Federal Aviation Administration, as well as COA grant notifications and final agreement;

viii) Contracts for services related to drones, such as data storage, data analysis, image storage, image analysis, video storage, video analysis, operation, maintenance;

2) Equipment logs:

i) Inventories/logs/lists/databases of all drones owned, leased or operated by or for the agency;

ii) Maintenance logs for all drones owned, leased or otherwise operated by or for the agency;

3) Policy documents:

i) Policies, guidelines, protocols, manuals and/or instructions on the use/operation of drones and usage of data, images and video obtained from drone flights;

ii) Communications from the agency head, quartermaster (or individual responsible for overseeing equipment purchases and maintenance) on approved uses for drones;

iii) Memorandums of understanding (MOUs), memorandums of agreement (MOAs) or any other agreements or contracts with other government agencies, private corporations, organizations or individuals to share drone equipment, data, images or video or to operate drones on behalf of the agency;

4) Training documents:

i) Curriculum used to train drone operators and observers;

ii) Training log for all drone operators and observers;

iii) Certifications of training completion for all drone operators and observers;

iv) Contracts, purchase orders, budget requests or reimbursement orders for training sessions for all drone operators and observers;

5) Usage documents:

i) Flight logs for all drone flights, including training flights;

ii) Flight logs transmitted to the Federal Aviation Administration pursuant to Certificate of Waiver/Authorization (COA) requirements;

iii) Reprimands relating to drones, including misuse of equipment and failure to properly maintain equipment.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Emily Hopkins

From: David Shapiro

Dear Ms. Hopkins,

I represent the City of Somerville and write in response to your public
records request dated April 2, 2015 for documents created from January
2005 to the date the request is processed related to the agency's use of
aeriel drones, remotely piloted vehicles (RPVs), remotely piloted
aircraft (RPAs), unmanned aerials (UAs), unmanned aerial vehicles
(UAVs), and/or unmanned aerial systems (UASs)(hereinafter "drones").

An estimate of the cost of providing the records is as follows:

1. 1 hour search time/photocopy time @$18.24 per hour = $18.24
2. 50 copies @ $.20 per page = $10.00

Upon receipt of a check payable to the City of Somerville in the amount
of $28.24, the documents will be provided to you. Please send the check
directly to my attention.

David Shapiro

David P. Shapiro
Assistant City Solicitor
City of Somerville
93 Highland Avenue
Somerville, MA 02143
Phone: (617) 625-6600, ext. 4409
Fax: (617) 776-8847
dshapiro@somervillema.gov

This message and any attached documents contain information which may be
confidential, subject to privilege or exempt from disclosure under
applicable law. These materials are intended only for the use of the
intended recipient. If you are not the intended recipient of this
transmission, you are hereby notified that any distribution, disclosure,
printing, copying, storage, modification or the taking of any action in
reliance upon this transmission is strictly prohibited. Delivery of
this message to any person other than the intended recipient shall not
compromise or waive such confidentiality, privilege or exemption from
disclosure as to this communication. If you have received this
communication in error, please immediately notify the sender and delete
the message from your system. Thank you.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 2, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Francis Wright

I am out of the office on medical leave for several weeks. I will not be responding to emails. In my absence, please contact the City of Somerville Law Department by calling (617) 625-6600, ext. 4400. Thank you. Frank Wright

Francis X. Wright, Jr.
City Solicitor
City Hall
93 Highland Avenue
Somerville, MA 02143
(617) 625-6600, ext. 4400
fwright@somervillema.gov

From: David Shapiro

Ms. Hopkins,

I did not receive a check payable to the City of Somerville. Did you send it to my attention?

David

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