San Jose, CA "Smart City" Contract Documentation
| Submitted | Dec. 17, 2020 |
| Due | March 24, 2021 |
| Est. Completion | Feb. 5, 2021 |
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Communications
From: Rebecca Williams
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.
These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).
Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.
If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.
These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or (857) 400-0323.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Rebecca Williams
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Dec. 17, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Dec. 17, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Department Of Civic Innovation
Good Afternoon:
I sincerely apologize for the delay in the response. Staff is still working on gathering records and I hope to have some to you no later than Tuesday, January 19th.
In terms of the contract portion, the City publicly posts all of their contracts here: https://records.sanjoseca.gov/Pages/Search.aspx This platform will allow you to search by keyword. It will also allow you to narrow your timeframe and see any affiliated Resolutions or Ordinances. Please let me know if you need help navigating this site.
Thank you,
JESSICA LOWRY, J.D.
Open Government Manager
City of San Jose | City Manager's Office
jessica.lowry@sanjoseca.gov
www.sanjoseca.gov<http://www.sanjoseca.gov/>
NOTICE TO RECIPIENT: This communication is intended only for the person to whom it is addressed and may be protected by law. If you receive this in error, any review, use, dissemination, distribution or copying is strictly prohibited. Please notify us immediately of the error and delete this communication and any attachments from your system. Thank you for your cooperation.
From: Department Of Civic Innovation
Good Afternoon:
City Staff has identified and collected the following attached documents that are responsive to your request. We have prepared the following SharePoint link that contains disclosable responsive documents: https://sanjoseca.sharepoint.com/:f:/s/PRA/EvaoheEyujhFu3TdS6Syd-YBNWV4l8aU0UcMx0eXrfIs5Q?email=106049-64485554%40requests.muckrock.com&e=QditEv
Staff is still in the process of collecting additional responsive documents and I will provide you with another update no later than Friday, January 29th.
Thank you,
JESSICA LOWRY, J.D.
Open Government Manager
City of San Jose | City Manager's Office
jessica.lowry@sanjoseca.gov
www.sanjoseca.gov<http://www.sanjoseca.gov/>
NOTICE TO RECIPIENT: This communication is intended only for the person to whom it is addressed and may be protected by law. If you receive this in error, any review, use, dissemination, distribution or copying is strictly prohibited. Please notify us immediately of the error and delete this communication and any attachments from your system. Thank you for your cooperation.
From: Department Of Civic Innovation
Good Afternoon:
City Staff is continuing to gather responsive documents pertaining to your below request.
I will provide you with a further update no later than February 5, 2021.
Thank you,
JESSICA LOWRY, J.D.
Open Government Manager
City of San Jose | City Manager's Office
jessica.lowry@sanjoseca.gov
www.sanjoseca.gov<http://www.sanjoseca.gov/>
NOTICE TO RECIPIENT: This communication is intended only for the person to whom it is addressed and may be protected by law. If you receive this in error, any review, use, dissemination, distribution or copying is strictly prohibited. Please notify us immediately of the error and delete this communication and any attachments from your system. Thank you for your cooperation.
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