FOIA - Shared Mailboxes (email) (Office of the Mayor)
It is a clone of this request.
| Multi Request | FOIA - Shared Mailboxes (email) |
| Submitted | Nov. 9, 2022 |
| Due | Nov. 19, 2022 |
| Est. Completion | Nov. 28, 2022 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: J Ader
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:
- Primary SMTP Address
- Date Created
A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):
Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
J Ader
From: San Jose Police Department
Dear J Ader:
The City is in receipt of your Public Records Act Request which you submitted on 11/14/2022. Your request was given the reference number R000444-111422 for tracking purposes. Records Requested: To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:
- Primary SMTP Address
- Date Created
A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):
Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
J Ader
Our staff is currently searching for and collecting documents. We will notify you by 11/28/2022 of disclosable public records. We will, at that time, also inform you of the costs incurred by the City in copying the responsive documents.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
City of San Jose
To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HUO3OXGgY6St9vZNUKNTWI5I3nqxWjkON4RZLCfnecN2tC-2Bk13rPaRkPxE3d3B9VcwrjH013Pd2u35oZ-2FLVDpHo-3Dksi7_dTY23UlOgbkm41UDcL2-2BFT6syiXAxiQ5HQW-2F9rH1C64BIlYzbgY-2BKsGLrqC-2Fr-2BXVkJ9dPQIjZcvteeZ6-2B7ootWJ3kmRZ-2FfldZVPxnutc5rWykYsjjV3RzEVMxB-2BY9L6qIwI6RDtwB5sWNRtI2V73xi4q-2BtQMS-2F7wum5pjYboqkp17UrEwZ5OBVX-2FWijc0pmBAiRiOp9XgmtPrBheMAOq-2Fc06sMcnTYrDKlQMKlORBAY-3D)
From: Office of the Mayor
--- Please respond above this line ---
Hi J Ader,
Thanks for reaching out. Apologies for the late reply. Given the need for Microsoft administrator privileges, I am clearing your request with our cybersecurity team. Assuming we get the green light, I will move your request forward with our admins. Given the holidays, expect to hear from me next week. Please respond here if you don't hear anything back.
All the best,
Albert
To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HUO3OXGgY6St9vZNUKNTWI5EUOwSXO5a8j-2B45bhclySUG7bqQAHP84WmdpHd2mPHVs0c1hcUCO7M9u0vGrn7Uko-3DvcvD_dTY23UlOgbkm41UDcL2-2BFT6syiXAxiQ5HQW-2F9rH1C64BIlYzbgY-2BKsGLrqC-2Fr-2BXVk30sxsA3-2FNWO8Akmx0YZZqHmRhzlbJP-2FoRBxcCsryqmeGS3CStbjCc-2FwcJhQesp4DJ3dSYyXVER2i86fWbMR2-2FjczJoZYYGjcYpugg7U7XGZb83vLgN5babW9EVNJa09X8Q-2FpnWZ8R09Brr9G2hd4yK4kkWMT0GyNtebCqK61IY-3D)
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Office of the Mayor
You have sent an email to an unresponsive email account.
Please be advised that if you wish to submit a public records request, update an existing request, or check the status of an already submitted request, you should visit the Public Records Center.
Thank you
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Office of the Mayor
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of November 14, 2022, Reference # R000444-111422
Dear J Ader,
The City of San Jose received a public information request from you on November 14, 2022. Your request mentioned: “To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:
- Primary SMTP Address
- Date Created
A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):
Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
J Ader”
The City of San Jose has reviewed its files and has determined there are some serious cybersecurity concerns about releasing the SMTP addresses of our internal shared mailboxes, as it opens risk for our shared addresses to be spammed to the point of them not being usable for City staff.
If you have any questions or wish to discuss this further, you may contact my office at 4087936878.
Sincerely,
Albert Gehami
Digital Privacy Officer
Info & Technology
To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HUO3OXGgY6St9vZNUKNTWI5EUOwSXO5a8j-2B45bhclySUG7bqQAHP84WmdpHd2mPHVs0c1hcUCO7M9u0vGrn7Uko-3Dbhoy_dTY23UlOgbkm41UDcL2-2BFT6syiXAxiQ5HQW-2F9rH1C64BIlYzbgY-2BKsGLrqC-2Fr-2BXVMltwl-2FQzVwHKrhjZQ9jVgXnQUaOQJzfTrbAF6MxB1BrrPE55IjjS6MXcS9cKMCWZM-2F7ajp7upV7sUHk5vLHa1TDYHgov-2FCwXkUsdL-2B1MKmzaV91LcyF-2BGEy-2BKQlBcdCGcHSL8BMgHFPT8cM6da0K4IGZvkyZTpcoAd7svEewwU8-3D)
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Office of the Mayor
You have sent an email to an unresponsive email account.
Please be advised that if you wish to submit a public records request, update an existing request, or check the status of an already submitted request, you should visit the Public Records Center.
Thank you
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on Nov. 11, 2022. You had previously indicated that it would be completed on Nov. 28, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
Files
There are no files associated with this request.