W.I.T.C.H. Portland

Dear Mackenzie:
The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on February 21, 2019 and given the reference number S091897-022119 for tracking purposes.
Record Requested:  To Whom It May Concern:Pursuant to the Oregon Public Records Law, I hereby request the following records:Any and all documents, communications, memorandum, and reports containing the terms or related to the group W.I.T.C.H. Portland, the national intersectional feminist coven's Portland chapter.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.Sincerely,Mackenzie Farkus

At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.
Please be advised that a pre-payment from you may be required.  If a pre-payment is required, you will receive a separate notice with instructions.  You may click here to access the payments page.
You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center.
Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests).  Please expect your request to take up to 6 weeks to be processed.  For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below.  While we cannot expedite every request, if you have an urgent need for the record such as a court date or an issue involving identity theft, please call the Police Bureau directly at (503) 823-0756.  Thank you for your patience.

RE: Police General Records Request of February 21, 2019 Reference # S091897-022119

Dear Mackenzie,


The City received a Public Records Request from you on February 21, 2019 for the following:
"To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Any and all documents, communications, memorandum, and reports containing the terms or related to the group W.I.T.C.H. Portland, the national intersectional feminist coven's Portland chapter.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Mackenzie Farkus"

You have requested a fee waiver from the City of Portland for the fees associated with your public records request.  The City requests the following information to evaluate your fee waiver request:

1) How do you or your organization intend to use the information?  (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested);

2) How will the information benefit the wider public?  (Please explain how this specific information assists the public given the information already provided to the public on this topic);

3) How do you or your organization intend to disseminate the information to the wider public?
Without responses to all 3 of these questions it may be difficult, or even impossible, to assess whether the requested disclosure is in the public interest because it will primarily benefit the public.
Please also bear in mind that the Bureau providing the records must weigh the public's interest in disclosure against the cost to the public of fulfilling the request without reimbursement.  As part of that balancing of interests, the City may consider the volume of the records requested.  Please discuss whether a more narrowly tailored, and thus less expensive, request could equally meet the public interest.

Please note that if you have already made a payment on this request, we will be unable to provide you with a refund.  If you have any questions regarding your fee waiver, please call (503) 823-0708.  Be sure to leave your reference number when you leave a voicemail.
Sincerely,


PPB Queue

If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov (mailto:prrhelp@portlandoregon.gov)

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RE: Police General Records Request of February 21, 2019 Reference # S091897-022119

Dear Mackenzie,
The City received a Public Records Request from you on February 21, 2019 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Any and all documents, communications, memorandum, and reports containing the terms or related to the group W.I.T.C.H. Portland, the national intersectional feminist coven's Portland chapter.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Mackenzie Farkus"
Since your request as it is written is broad, we would like to clarify with you what records you are seeking.  Please reply to this message to update this request. Are you able to narrow the focus of this request to specific types of communications, such as emails or police reports?

Thank you.

PUBLIC RECORDS UNIT

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RE: Police General Records Request of February 21, 2019 Reference # S091897-022119

Dear Mackenzie,
The City received a Public Records Request from you on February 21, 2019 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Any and all documents, communications, memorandum, and reports containing the terms or related to the group W.I.T.C.H. Portland, the national intersectional feminist coven's Portland chapter.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Mackenzie Farkus"
We would like to clarify with you how you would like your search to be performed. We do require a time frame. Can you provide a specific date range?
Additionally, when performing an electronic search for email, we will require search terms. Can you specify the search terms?
Lastly, can you identify specific police personnel email accounts you would like searched?
Please let us know.
PUBLIC RECORDS UNIT
Portland Police Bureau-Records Division If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

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RE: Police General Records Request of February 21, 2019 Reference #S091897-022119
Dear Mackenzie,
The City received a Public Records Request from you on February 21, 2019 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Any and all documents, communications, memorandum, and reports containing the terms or related to the group W.I.T.C.H. Portland, the national intersectional feminist coven's Portland chapter.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Mackenzie Farkus"

The City may be the custodian of at least some of the requested public records and the estimated fees are $115.03 . Regarding your request for a fee waiver, the City is applying a 30% fee waiver which brings the new estimate to $79.53. 15 business days after the deposit is paid, the records will be ready. However, they will not be provided until the final amount is paid.  If the final amount incurred is less than the estimate, you will only be charged actual costs.  If the work significantly exceeds the estimate, the City will contact you with a new estimate. To confirm, we are searching the following locations: Email (Includes archives) of these individuals: Danielle Outlaw, Chief Outlaw, Jeff Niiya for the following search terms: witch OR coven OR W.I.T.C.H. and date range: 11/01/2016 to 04/30/2019.  If this search is incorrect or you would like to make any changes, please notify us immediately.  If you do not make changes, paying the estimate is confirmation of these proposed search parameters.

By paying the 50% deposit ($39.76), you are confirming this estimate and agreeing to pay the cost of fulfilling this public records request according to the conditions set forth by the City.  The costs may include the cost of locating records, reviewing records to redact exempt material, supervising the inspection of records, copying records, certifying records and mailing records, including the cost of searching for records.  We will not be working on your request until we receive the 50% deposit.

Please reply to this message or log in to the Portland Public Records Request Center and indicate that you agree to pay the estimate.  You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number (S091897-022119) on your check and mail it to:
Portland Police Bureau-Records Division ATTN: PUBLIC RECORDS UNIT
1111 SW 2nd Ave., Room 1126
Portland, OR 97204
Please note that you will need to disable your pop-up blocker in your browser settings in order to make an online payment.

Sincerely,
RYAN REES
Portland Police Bureau-Digital/Public Records Unit 503-823-0756
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

--- Please respond above this line ---

RE: Police General Records Request of February 21, 2019 Reference # S091897-022119

Dear Mackenzie,
The City received a Public Records Request from you on February 21, 2019 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Any and all documents, communications, memorandum, and reports containing the terms or related to the group W.I.T.C.H. Portland, the national intersectional feminist coven's Portland chapter.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Mackenzie Farkus"
Please be advised the search for emails (based upon the agreed upon search parameters) yielded no emails responsive to your request. There are no further fees due.

The City now considers your request fulfilled and it will be closed.  Please note, messages on closed requests are not monitored.
Sincerely,
RYAN REES
Portland Police Bureau-Digital/Public Records Unit 503-823-0756 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov