Portland Police Bureau Drone Documentation
| Tracking # |
S327629-022924 |
| Submitted | Feb. 29, 2024 |
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Communications
From: Chris Martin
To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1. any requests for proposals, proposals submitted by vendors, contracts, budgets or cost allocations for the purchase and/or use of aerial drones, UAs, UAVs, and UASs (hereinafter “drones”) and any related software e.g. flight planning software or mission planning software;
2. any policies, guidelines, manuals and/or instructions on department use of drones, including on the legal process required (such as a warrant or court order), if any, before operating a drone;
3. an inventory of any and all drones or drone related software purchased and currently or previously in use including manufacturer, model, hardware and software versions;
4. a list of all FAA part 107 licenses and waivers applied for, granted, and denied including:
a. Beyond Line of Sight (BVLOS) waivers;
b. Advanced Operations certifications or waivers;
c. Part 137 approvals or waivers;
d. section 44807 exemptions;
5. any departmental records concerning this department’s use of drones now or plans to use drones in the future including:
a. the types of investigations or instances in which this department is using or plans to use drones, or how it plans to support, manage or oversee the usage of drones by another department or office;
b. policies, guidelines, manuals and/or instructions on storage requirements or procedures for video or static images obtained through use of drones, including retention times;
c. the altitude at which drones can or do fly;
d. drones’ ability to carry any type of payload e.g. weapons or sensor packages
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Chris Martin
From: Portland Police Bureau
RE: Public Records Request#: S327629-022924
Dear Chris Martin,
PAYMENT DUE
The City may be the custodian of at least some of the requested public records and a payment is due to continue processing this request. Please log into the Portland Public Records Request Center to pay these fees.
Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure. We will not be working on your request until we receive the payment.
Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request.
You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Invoices." Then scroll to find your open invoice and select "Make Payment." Follow the screen prompts to make a payment.
Due to the current state of emergency, most City offices are not staffed. Consequently, if you mail a check it could delay the response time and it is preferable that you use the online payment portal to make an electronic payment. However, if you need to mail a check, please reply to this message and ask for the correct address. Please be sure and provide your Reference Number (S327629-022924) on your check.
Please be advised that pursuant to ORS 192.329(3)(b) and (4)(b), your public records request will be closed if payment is not received within sixty (60) days of this invoice.
Sincerely,
City of Portland Public Records Responder
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257-010816 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
From: Portland Police Bureau
Dear Chris:
The City of Portland acknowledges receipt of your Public Records Request. Your request was received in this office on February 29, 2024 and given the reference number S327629-022924 for tracking purposes.
Record Requested: To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1. any requests for proposals, proposals submitted by vendors, contracts, budgets or cost allocations for the purchase and/or use of aerial drones, UAs, UAVs, and UASs (hereinafter “drones”) and any related software e.g. flight planning software or mission planning software;
2. any policies, guidelines, manuals and/or instructions on department use of drones, including on the legal process required (such as a warrant or court order), if any, before operating a drone;
3. an inventory of any and all drones or drone related software purchased and currently or previously in use including manufacturer, model, hardware and software versions;
4. a list of all FAA part 107 licenses and waivers applied for, granted, and denied including:
a. Beyond Line of Sight (BVLOS) waivers;
b. Advanced Operations certifications or waivers;
c. Part 137 approvals or waivers;
d. section 44807 exemptions;
5. any departmental records concerning this department’s use of drones now or plans to use drones in the future including:
a. the types of investigations or instances in which this department is using or plans to use drones, or how it plans to support, manage or oversee the usage of drones by another department or office;
b. policies, guidelines, manuals and/or instructions on storage requirements or procedures for video or static images obtained through use of drones, including retention times;
c. the altitude at which drones can or do fly;
d. drones’ ability to carry any type of payload e.g. weapons or sensor packages
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Chris Martin
Upload documents directly: https://www.muckrock.com/
At this time, the City is uncertain whether it is the custodian of the requested record. The City will review your request to determine if it has responsive records. The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure. The City is permitted to charge its actual costs to provide records. Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.
Please be advised that a pre-payment from you may be required. If a pre-payment is required, you will receive a separate notice with instructions. You may click here to access the payments page.
From: Portland Police Bureau
RE: Public Records Request#: P102138-030424
Dear Chris Martin,
We have received your payment of $12.5 on 03/10/2024 for Request #P102138-030424 .
If you are paying the estimate, we will now begin working on gathering documents responsive to your request. Once we have gathered the documents, a final statement of the remaining balance owed will be sent to you. This amount may change from the estimate depending on how much time and labor is actually spent on your request. Full payment is required before we release the records to you.
If you are making your final payment, we will contact you once your request is fulfilled and the documents are available for you online at " My Public Records Request Center".
Sincerely,
The City of Portland
From: Portland Police Bureau
RE: Public Records Request#: S327629-022924
Dear Chris Martin,
We have received your payment on invoice number INV24-S327629-1 of $ on 03/10/2024 for Request #S327629-022924.
Payment Date Payment Method Payment Amount
3/10/2024 Online $12.50
Your confirmation# is INV24-S327629-1.
If you are paying the estimate or prepayment, we will place your request in the queue and it will be processed in the order it was received. Once we have gathered responsive, non-exempt documents, a final statement of the remaining balance owed will be sent to you. This amount may change from the estimate depending on how much time and labor is actually spent on your request. Full payment is required before we release the records to you.
If you are making your final payment, we will contact you once your request is fulfilled and the documents are available for you online at " My Public Records Request Center".
Sincerely,
The City of Portland
From: Portland Police Bureau
--- Please respond above this line ---
RE: Police General Records Request of February 29, 2024 Reference # S327629-022924
Dear Chris,
The City of Portland received a Public Records Request from you on February 29, 2024 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1. any requests for proposals, proposals submitted by vendors, contracts, budgets or cost allocations for the purchase and/or use of aerial drones, UAs, UAVs, and UASs (hereinafter “drones”) and any related software e.g. flight planning software or mission planning software;
2. any policies, guidelines, manuals and/or instructions on department use of drones, including on the legal process required (such as a warrant or court order), if any, before operating a drone;
3. an inventory of any and all drones or drone related software purchased and currently or previously in use including manufacturer, model, hardware and software versions;
4. a list of all FAA part 107 licenses and waivers applied for, granted, and denied including:
a. Beyond Line of Sight (BVLOS) waivers;
b. Advanced Operations certifications or waivers;
c. Part 137 approvals or waivers;
d. section 44807 exemptions;
5. any departmental records concerning this department’s use of drones now or plans to use drones in the future including:
a. the types of investigations or instances in which this department is using or plans to use drones, or how it plans to support, manage or oversee the usage of drones by another department or office;
b. policies, guidelines, manuals and/or instructions on storage requirements or procedures for video or static images obtained through use of drones, including retention times;
c. the altitude at which drones can or do fly;
d. drones’ ability to carry any type of payload e.g. weapons or sensor packages
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Chris Martin
Upload documents directly: https://www.muckrock.com/
The requested records are attached or available online at the Portland Public Records Request Center by going to "My Public Records Request Center" - "View My Requests" - and clicking the button "View Files." Some of the record may contain redactions. These records are redacted under ORS 192.355(9).
There were no documents responsive to #4, but all of the UAS pilots each have a Part 107 Remote Pilot Certificate as required for all commercial UAS pilots.
Please also refer to the following links: https://www.portland.gov/police/community/drones The City now considers your request fulfilled and it will be closed. Please note, messages sent on closed requests will not be monitored.
Sincerely,
Reid Kakesako
Portland Police Bureau - Public Records (He/Him) 503-823-0756 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
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S327629_purchase_orders