MMIW Cases

Dear Annita:
The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on July 08, 2018 and given the reference number S073251-070818 for tracking purposes.
Record Requested:  Pursuant to the Oregon Public Records Law, I hereby request the following records:Data on all cases of: unsolved missing persons, homicides, suspicious deaths, and deaths in custody involving an Alaska Native/American Indian woman or girl victim within your jurisdiction(s). For the purposes of this request, "Alaska Native/American Indian" is defined as any individual who was identified as a member of an Alaska Native or American Indian community or as having Alaska Native/American Indian heritage. "Woman or girl" includes all victims identified as females, as well as transgender women. If there are any Jane Does that have been identified as potentially Alaska Native or American Indian, please include them as well.This request is for basic information on cases as classified above. Such information may include but is not limited to victim name, location and date of disappearance/death, age of victim, status of case (solved or unsolved).The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.
Please be advised that a pre-payment from you may be required.  If a pre-payment is required, you will receive a separate notice with instructions.  You may click here to access the payments page. (https://www.portlandoregon.gov/66961?qaframe=CustomerIssues.aspx)
You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center.
Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests).  Please expect up to 6 weeks before a response is received concerning your public records request.  For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below.  Thank you for your patience. To monitor the progress or update your request click here:
Portland Public Records Request Center (https://PORTLANDOR.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=73251&coid=)

If you have already made your payment, thank you, please disregard this message.

RE:  Police General Records Request of July 08, 2018 Reference#S073251-070818

Dear Annita,

This City received a Public Records Request from you on July 08, 2018 for the following:

In order to begin processing this request a pre-payment must be made*.  Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request. (https://www.portlandoregon.gov/prr)
You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number ( S073251-070818) on your check and mail it to:

Portland Police BureauRecords Division 1111 SW 2nd Avenue, Room 1126
Portland, OR  97204
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.

*Please see this Answer for more information: A006257-010816 (https://www.portlandoregon.gov/66961?qaframe=AnswerDetail.aspx%3Finc%3D6257)

Sincerely,

Police Bureau
City of Portland

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RE: Police General Records Request of July 08, 2018 Reference # S073251-070818

Dear Annita,
The City received a Public Records Request from you on July 08, 2018 for the following: "Pursuant to the Oregon Public Records Law, I hereby request the following records:
Data on all cases of: unsolved missing persons, homicides, suspicious deaths, and deaths in custody involving an Alaska Native/American Indian woman or girl victim within your jurisdiction(s). For the purposes of this request, "Alaska Native/American Indian" is defined as any individual who was identified as a member of an Alaska Native or American Indian community or as having Alaska Native/American Indian heritage. "Woman or girl" includes all victims identified as females, as well as transgender women. If there are any Jane Does that have been identified as potentially Alaska Native or American Indian, please include them as well.
This request is for basic information on cases as classified above. Such information may include but is not limited to victim name, location and date of disappearance/death, age of victim, status of case (solved or unsolved).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days."

We apologize for the delay in our response to this request.
Our current records management system, which replaced our old system in 2015, has some limitations for data requests such as yours due to data conversion issues. For missing persons data, at this time we are unable to provide the data not until next week (the week of November 26). This is due to determining which police cases have Alaska Native/Native American race codes with the proper role code of "Missing Person". Unfortunately these roles may have been converted in error to a different role code and the Crime Analysts in charge of this dataset will not be able to review these issues until the aforementioned date. Additionally, since the Police Bureau changed from UCR/SRS reporting to NIBRS, the clearance information is not accurate.

Please be advised that the Police Bureau has no records responsive to your request regarding "Suspicious Deaths" or "In Custody Deaths" where the deceased is a female, Alaska Native/Native American.
Please expect more information on the pending parts of your request some time next week.

Sincerely,
RYAN REES
Senior Administrative Specialist Portland Police Bureau-Digital/Public Records Unit If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

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RE: Police General Records Request of July 08, 2018 Reference # S073251-070818

Dear Annita,
The City received a Public Records Request from you on July 08, 2018 for the following: "Pursuant to the Oregon Public Records Law, I hereby request the following records:
Data on all cases of: unsolved missing persons, homicides, suspicious deaths, and deaths in custody involving an Alaska Native/American Indian woman or girl victim within your jurisdiction(s). For the purposes of this request, "Alaska Native/American Indian" is defined as any individual who was identified as a member of an Alaska Native or American Indian community or as having Alaska Native/American Indian heritage. "Woman or girl" includes all victims identified as females, as well as transgender women. If there are any Jane Does that have been identified as potentially Alaska Native or American Indian, please include them as well.

This request is for basic information on cases as classified above. Such information may include but is not limited to victim name, location and date of disappearance/death, age of victim, status of case (solved or unsolved).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filed electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days."

Please be advised that the City has processed a refund of $30.00 in form of a paper check.  Please allow a few weeks for the City to process this request.
Sincerely,

Tammi Weiss
Police Records Supervisor Portland Police Bureau-Digital/Public Records Unit If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

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RE:  Police General Records Request of July 08, 2018 Reference #S073251-070818
Dear Annita,

The City received a Public Records Request from you on July 08, 2018 for the following: "Pursuant to the Oregon Public Records Law, I hereby request the following records:
Data on all cases of: unsolved missing persons, homicides, suspicious deaths, and deaths in custody involving an Alaska Native/American Indian woman or girl victim within your jurisdiction(s). For the purposes of this request, "Alaska Native/American Indian" is defined as any individual who was identified as a member of an Alaska Native or American Indian community or as having Alaska Native/American Indian heritage. "Woman or girl" includes all victims identified as females, as well as transgender women. If there are any Jane Does that have been identified as potentially Alaska Native or American Indian, please include them as well.

This request is for basic information on cases as classified above. Such information may include but is not limited to victim name, location and date of disappearance/death, age of victim, status of case (solved or unsolved).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days."
I wanted to follow-up with you regarding your request. Part of the missing persons data was just received late this afternoon and will require further analysis before providing the complete data spreadsheet. Unfortunately the complete record will not be available until early next week, by the latest Tuesday, December 4th.

I apologize again for the delay.
RYAN REES Senior Administrative Specialist Portland Police Bureau-Digital/Public Records Unit
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

RE: Police General Records Request of July 08, 2018 Reference # S073251-070818

Dear Annita,
The City received a Public Records Request from you on July 08, 2018 for the following: "Pursuant to the Oregon Public Records Law, I hereby request the following records:
Data on all cases of: unsolved missing persons, homicides, suspicious deaths, and deaths in custody involving an Alaska Native/American Indian woman or girl victim within your jurisdiction(s). For the purposes of this request, "Alaska Native/American Indian" is defined as any individual who was identified as a member of an Alaska Native or American Indian community or as having Alaska Native/American Indian heritage. "Woman or girl" includes all victims identified as females, as well as transgender women. If there are any Jane Does that have been identified as potentially Alaska Native or American Indian, please include them as well.
This request is for basic information on cases as classified above. Such information may include but is not limited to victim name, location and date of disappearance/death, age of victim, status of case (solved or unsolved).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days."

The requested records concerning missing persons and suspicious deaths are available online at the Portland Public Records Request Center by going to "My Public Records Request Center," "View My Requests" and clicking the button "View Files." The City now considers your request fulfilled and it will be closed.  Please note, messages sent on closed requests will not be monitored.

Sincerely,
RYAN REES
Portland Police Bureau-Digital/Public Records Unit 503-823-0756 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov