Clearview AI contracts and policies (North Richland Hills PD)

Dear Evan Lake:
Welcome to the City of North Richland Hills Public Information Request Center and thank you for your interest in public records of the City of North Richland Hills. Your request has been received and is being processed in accordance with Chapter 552 of the Texas Government Code, the Public Information Act.  Your request was received in this office on 10/1/2023 10:40:43 PM and given the reference number W016768-100123 for tracking purposes. Records Requested:  To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Materials describing this agency's relationship with and use of products by Clearview AI, a face recognition company.

CONTRACTS AND AGREEMENTS
Any and all agreements related to the acquisition and use of this "software," algorithm, or program. This includes (but is not limited to):
• all contracts (as well as associated amendments, attachments, and exhibits)
• data sharing agreements
• insurance agreements
• intergovernmental services agreements
• licensing agreements
• memorandums of understanding, and
• nondisclosure agreements
• any relevant Requests for Expressions of Interest, Requests For Proposal (or equivalent calls for bids), responses to Requests for Expressions of Interest, letters of interest, responses to Requests for Proposal, sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question.

FINANCIAL and FUNDING MATERIALS
• Any records related to the financing or funding of this face recognition technology or system, including a copy of any related funding opportunity announcements, grant applications, grantor status/progress reports, purchase orders, invoices, and other memoranda and documentation related to the payment or cost (or lack thereof) of the face recognition technology or system, related technology, personnel, equipment, or other elements concerning this face recognition technology or system or program.

POLICIES, INSTRUCTIONAL, TRAINING, AND USE MATERIALS
• All instructional materials, presentations, and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of face recognition technology or system. This includes any notes taken during meetings that discussed the use of the software, any explanations (whether generated internally or externally) of how the face recognition technology or system works, and any other document that has been used to help explain the use of the face recognition technology or system to any party, including internal documentation, public relations materials, and executive summaries.
• This also includes training materials governing the use, sharing, or access to the face recognition technology or system or any data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology.
• Please provide a copy of any policies, policy directives, guidance documents, memoranda, training materials, or similar records governing the use and function of this technology for immigration, law enforcement, or any purpose, including all those related to data retention, permissible and impermissible use, and security standards. This would include materials that describe the application, function, and use of the face recognition technology or system, including advertisements, emails, handouts, usage policies, PowerPoint presentations, specification documents, or standard operating procedures.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Evan Lake

Upload documents directly: https://www.muckrock.com/
Your request will be forwarded to the relevant North Richland Hills TX Records Office department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The Chapter 552 of Texas Government Code, the Public Information Act does not require a governmental body to create new information, to do legal research, or to answer questions.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the North Richland Hills Public Information Request Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HfH8rSeNUD4uP2z5yL1SzlDKBWWMk13BEGGuK9u5E1BPOjI-2BdWChSTfnT3mskT5Qe4cPfPF2T1JMY5siOIHHhfQ-3D6Rhx_3ovxpzAB32hCjiDt3cCzO7mofSdBSvb9INFtNMesGu2Cx1srxDLylLcC59Jq7fKGCSktziEMpFEui1uYurK-2BamKTBD-2BZuFb-2BEsAl3Z5obwWX1xpGiUourlk8aypGBYf3WzQPt08Nt-2Bfsr9rUlocVpFSo-2BcR3OgXlUtTprDpf4WL7UqfMUJIpKERLG-2FOF49RjYrpBIuK3PX2mAfGDB55e81p3Z2bXReE3CgM78VogwVsComI0CJ6V-2F8EArTM2GlC8f1rD3kjADdOBzuSE-2FT16cYNW-2BEyZbaSwJ7rJIofMamiq2Cpqzf7-2FsBojQzd3ci54gC5ur5iA25xLX2RcNvQObDnZ9Muv572OEFBm-2BGItzjFy-2B5CWJrgmWfws4ERQJ3XsoW6pNSPyQwchrRe0hmXviQ-3D-3D)

To track your request and respond, visit the North Richland Hills Public Information Request Center, click on " My Records Center." (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HfH8rSeNUD4uP2z5yL1SzlDKBWWMk13BEGGuK9u5E1BPOjI-2BdWChSTfnT3mskT5Qe4cPfPF2T1JMY5siOIHHhfQ-3DDln-_3ovxpzAB32hCjiDt3cCzO7mofSdBSvb9INFtNMesGu2Cx1srxDLylLcC59Jq7fKGCSktziEMpFEui1uYurK-2BamKTBD-2BZuFb-2BEsAl3Z5obwWX1xpGiUourlk8aypGBYf3WzQPt08Nt-2Bfsr9rUlocVpFSo-2BcR3OgXlUtTprDpf4WL7UqfMUJIpKERLG-2FOF49RjYrpBIuK3PX2mAfGDB55e81p3Z2bXReE3CgM78VogwVsComI0CJ6V-2F8EArTM2GlC8Ez-2BuYzqdWJaoINEzOKJrwSprJ-2BXv6gsXjQ9baQFarhQkd1A7V9csJYAgY7Nf2-2B2QSEIfB8sTH3twpJG-2BJOWNSzNfAdIil-2Bp6oPa7hl4ZoT14OBNkj-2BaeERllfwTU7KfZYWCqUdx4L27qXfJCOHrQww-3D-3D)
Sincerely,
City of North Richland Hills
(817) 427-6000


To monitor the progress or update this request please log into the Public Information Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HfH8rSeNUD4uP2z5yL1SzlDKBWWMk13BEGGuK9u5E1BPOjI-2BdWChSTfnT3mskT5Qe4cPfPF2T1JMY5siOIHHhfQ-3D3g8F_3ovxpzAB32hCjiDt3cCzO7mofSdBSvb9INFtNMesGu2Cx1srxDLylLcC59Jq7fKGCSktziEMpFEui1uYurK-2BamKTBD-2BZuFb-2BEsAl3Z5obwWX1xpGiUourlk8aypGBYf3WzQPt08Nt-2Bfsr9rUlocVpFSo-2BcR3OgXlUtTprDpf4WL7UqfMUJIpKERLG-2FOF49RjYrpBIuK3PX2mAfGDB55e81p3Z2bXReE3CgM78VogwVsComI0CJ6V-2F8EArTM2GlC8wYcHWHnwr0uQVQnsEvfn3wrDv-2Fv6n5VNgAfgQC07AxD-2BeC0YYdUO7GnsR-2B8hGAyXg72Iu2SFeXo067r-2BETER-2F2lfQQJgW9o-2BimtTmM8zch4VZYIXslTlJviR65bNK8VZM46C0kfQkm8cUlLvEA8-2FKw-3D-3D)

--- Please respond above this line ---
RE: Public Records Request of October 01, 2023, Reference # W016768-100123
Dear Evan Lake,
The City of North Richland Hills has received your public information request dated 10/1/2023 for the following: To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Materials describing this agency's relationship with and use of products by Clearview AI, a face recognition company.

CONTRACTS AND AGREEMENTS
Any and all agreements related to the acquisition and use of this "software," algorithm, or program. This includes (but is not limited to):
• all contracts (as well as associated amendments, attachments, and exhibits)
• data sharing agreements
• insurance agreements
• intergovernmental services agreements
• licensing agreements
• memorandums of understanding, and
• nondisclosure agreements
• any relevant Requests for Expressions of Interest, Requests For Proposal (or equivalent calls for bids), responses to Requests for Expressions of Interest, letters of interest, responses to Requests for Proposal, sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question.

FINANCIAL and FUNDING MATERIALS
• Any records related to the financing or funding of this face recognition technology or system, including a copy of any related funding opportunity announcements, grant applications, grantor status/progress reports, purchase orders, invoices, and other memoranda and documentation related to the payment or cost (or lack thereof) of the face recognition technology or system, related technology, personnel, equipment, or other elements concerning this face recognition technology or system or program.

POLICIES, INSTRUCTIONAL, TRAINING, AND USE MATERIALS
• All instructional materials, presentations, and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of face recognition technology or system. This includes any notes taken during meetings that discussed the use of the software, any explanations (whether generated internally or externally) of how the face recognition technology or system works, and any other document that has been used to help explain the use of the face recognition technology or system to any party, including internal documentation, public relations materials, and executive summaries.
• This also includes training materials governing the use, sharing, or access to the face recognition technology or system or any data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology.
• Please provide a copy of any policies, policy directives, guidance documents, memoranda, training materials, or similar records governing the use and function of this technology for immigration, law enforcement, or any purpose, including all those related to data retention, permissible and impermissible use, and security standards. This would include materials that describe the application, function, and use of the face recognition technology or system, including advertisements, emails, handouts, usage policies, PowerPoint presentations, specification documents, or standard operating procedures.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Evan Lake

Upload documents directly: https://www.muckrock.com/ The applicable departments have reviewed their files and there are no responsive records. We will now consider this request closed.
Sincerely,
Vanessa Marquez
Police Records
817-427-7071