Local level SAEC policies/data (Newnan Police Department)
| Submitted | May 2, 2017 |
| Est. Completion | June 5, 2017 |
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Communications
From: Beryl Lipton
To Whom It May Concern:
Pursuant to the Georgia Open Records Act, I hereby request the following records:
Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:
• all standard operating procedures regarding the SAEC process
• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies
• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• all audits involving this agency regarding the collection or backlog of SAEC kits
• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits
If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Sincerely,
Beryl Lipton
From: Buster Meadows
Good afternoon,
You will need to submit your request to the following email address: openrecords@cityofnewnan.org<mailto:openrecords@cityofnewnan.org>
Thanks.
Chief D. L. Meadows
Newnan Police Department
1 Joseph Hannah Blvd
Newnan, GA 30263
Office: 770-254-2355, Ext. 102
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image002
From: MuckRock
To Whom It May Concern:
Pursuant to the Georgia Open Records Act, I hereby request the following records:
Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:
• all standard operating procedures regarding the SAEC process
• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies
• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• all audits involving this agency regarding the collection or backlog of SAEC kits
• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits
If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Sincerely,
Beryl Lipton
From: Alisha Self
Good Afternoon Beryl Lipton,
We received a copy of your open records request on May 2, 2017. Due to the amount of information and age of the information requested, it will take 3 to 4 weeks to compile this information. If we can complete the request sooner, we will notify you of the records and any cost associated.
Thank you,
Alisha Self
Office Assistant
Newnan Police Department
Newnan, GA
P: 770-254-2355 ext 113
F: 678-423-4130
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From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on May 2, 2017. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: Buster Meadows
Good morning Beryl,
As you were notified on May 5th, 2017 that it would require additional time to search and gather the information that you asked for, since this is a large amount of information.
We will have you a reply by June 5th, 2017 at Noon time eastern standard time. We will notify you what information we have and what the cost will be.
Thanks and have a good day.
Chief D. L. Meadows
Newnan Police Department
1 Joseph Hannah Blvd
Newnan, GA 30263
Office: 770-254-2355, Ext. 102
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image002
From: MuckRock.com
To Whom It May Concern:
I'm following up on the following Georgia Open Records Act request, copied below, and originally submitted on May 2, 2017. You had previously indicated that it would be completed on June 5, 2017. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Alisha Self
Good morning Beryl,
The research was conducted on your open records request. The cost for obtaining information on your open records request will be as follows:
The amount of time it took to research your request was 7 hours. The first 15 minutes of research time was free. The cost of the open records request will be 6.45 hours at the hourly rate of the lowest paid employee who could do the research, which is $19.96 hour. The total open records cost will be $128.74. Also, let us know if you wish for the items to be emailed or mailed. Mailing the documents would cost an additional $1.00 for shipment which would increase your cost to $129.74.
Payment must be received before receiving the documents. The check needs to be made out to the order of the City of Newnan. Please include the words Open Records Local level SAEC polices/data in the memo line. Also, include this email with the check.
Also, the check needs to be mailed to the address:
Newnan Police Department
Attn: Alisha Self
P.O. Box 1193
Newnan, GA 30264
Thank you,
Alisha Self
Administrative Assistant, Newnan Police Department
P: 770-254-2355 ext 113 I F: 678-423-4130
1 Joseph Hannah Blvd. Newnan, GA 30263