Syracuse Schedule FOIAs (Rutgers University)

Thanks for contacting Rutgers University Ethics and Compliance. If you wish to make an Open Public Records Act request, we advise you to visit our online public portal to ensure that your request is processed: http://records.rutgers.edu

To receive the most timely response to your records requests, please submit your requests online via: http://records.rutgers.edu<http://records.rutgers.edu/> on the Rutgers University Open Public Records Center<https://rutgers.mycusthelp.com/WEBAPP/_rs/(S(njwnh45uyp4windixmseo4rp))/supporthome.aspx> public portal. We will continue to process requests received via email, however for the quickest response, we advise you submit directly online.

You can find further information at http://uec.rutgers.edu<http://uec.rutgers.edu/>

Please note the University is closed from December 25, 2017, and reopens January 2, 2018.

For further information, please feel free to call or email the University OPRA Custodian directly: 973.972.1887 or email caseywoo@uec.rutgers.edu

Casey Woods
Interim OPRA Custodian
University Ethics & Compliance
NEW EMAIL: caseywoo@uec.rutgers.edu<mailto:caseywoo@uec.rutgers.edu>
973.972.1887

[RU_SHIELD_SIG_ST]

Dear Matt Brown,
Thank you for registering with Rutgers, The State University of New Jersey Open Public Records Center, an online, public portal. Below you will find your portal login and password information . Login:  requests@muckrock.com If you have never used this system or cannot remember your password, you may request a Temporary Password (https://rutgers.mycusthelp.com/WEBAPP/_rs/forgotpassword.aspx)
If you are a first time user and did not submit your request through the public portal but are receiving this e-mail, an account has been created for you with the login and password listed above. At this account you can access, track and receive any documents in response to your request.
Please log in to the Rutgers University Open Public Records Center and then "My Request Center" to update any contact or password information on your account and to view your request. (https://rutgers.mycusthelp.com/WEBAPP/_rs/SupportHome.aspx)

The University Custodian of Records will contact you if there are questions regarding your request or provide you a response. If you have questions, you may contact the OPRA Administrator at 973.972.1887.

Thank you again for registering with the Rutgers University Open Public Records Center.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

Dear Mr. Brown:
Thank you for submitting your request for government records of Rutgers, The State University of New Jersey. Your request has been received and is being processed in accordance with the New Jersey Open Public Records Act (OPRA), NJSA 47:1 et seq. Your request was received through the online, public portal Rutgers University Open Public Records Center of this office on 9/13/2019 and (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN2U5VpksBGNUBP0VWAzzBDnsZEN2i2htJg5ddPrb5vbDDagIERv6CnK8l-2FkE13GGgwuLnEo-2FcJywRq3KZm0BpqM-3D_Fb1920dlFtyhfibk3oYiBzaiowq9xy883XLvzo3Pq-2BgBb-2FM8GNce4HK6rbYa6Q62d7ZWUVZMMcG1Zol-2F0n5SOjG35wllOuQCVaekKqtwhRr1aOJth9mHgfjYy5tk8z7sMe2JSaSSneMEFG3A-2Bst1uUXy-2FWxY3IjEwYvIm-2FaJHnHSIwzu-2B-2F3L0HJFLRlJaU-2BRcnZqyrtBvfknXujU5dr4V1Shf7FKd3Ce6t7usSSj6ulDHRezHIgBxj58lclIKEEaJmOYZ4vh0o1avQqIYG6BkR2dNSIN-2FAIOQTcQDuxhAcIIlEnSf-2B8W7NTkON8T1uoa4MZsnrnyKBeNb0difZQW02x7ZqzxEPb3dC2sffUaaiz6WnKZQpGmCxhunm70eDCOAq3JWeYfA5jOP9W6adWz-2Bw-3D-3D) given the reference number R005267-091319.

Your request will be forwarded to the Office of the Custodian of Records for review and processing, including determining the volume of responsive documents and any potential costs associated with satisfying your request. Please note, the N.J. Open Public Records Act does not require the University to create new documents, to conduct research, or to answer questions for information.

Records Requested: To Whom It May Concern:
Pursuant to the New Jersey Open Public Records Act, I hereby request the following records:
Good morning! We would like to request the following emails:
1) Any email correspondence (emails sent and received from) between university athletic department employees and Herman Frazier of Syracuse University, from Jan 1, 2016, through August 1, 2019.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Matt Brown
The Office of the Custodian of Records uses the Rutgers University Open Public Records Center to communicate with you, respond to and track all open public records requests.  If you have submitted your request electronically through Rutgers Open Public Records Center portal, you have already been required to create an account. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN2U5VpksBGNUBP0VWAzzBDnsZEN2i2htJg5ddPrb5vbDDagIERv6CnK8l-2FkE13GGgwuLnEo-2FcJywRq3KZm0BpqM-3D_Fb1920dlFtyhfibk3oYiBzaiowq9xy883XLvzo3Pq-2BgBb-2FM8GNce4HK6rbYa6Q62d7ZWUVZMMcG1Zol-2F0n5SOjG35wllOuQCVaekKqtwhRr1aOJth9mHgfjYy5tk8z7sMe2JSaSSneMEFG3A-2Bst1uUXy-2FWxY3IjEwYvIm-2FaJHnHSIwzu-2B-2F3L0HJFLRlJaU-2BRcnZqyrtBvfknXujU5dr4V1Shf7FKd3Ce6t7usSSj6umvvRThKiXbHu3xvV7hJLTxe2mQJr25-2BzYsjFktFJuu8P0XYspKdOPGQCab7sH9V8MOsixfD2B9lNNFys95n6QhzMoxSGUsvyikb2irDl2oIXGb8ipXBdHXtet-2F-2BKzZ0V4dknF49qKf9H8y0a-2F2e-2BplN7IHnqiTkwl2duG9gCytjg-3D-3D)

Notice to First Time Portal Users:
If you are a first time user and did not submit your request through the public portal, you are receiving this request because the Rutgers Office of the Custodian has created an account for you at the Rutgers University Open Public Records Center . (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN2U5VpksBGNUBP0VWAzzBDnsZEN2i2htJg5ddPrb5vbDDagIERv6CnK8l-2FkE13GGgwuLnEo-2FcJywRq3KZm0BpqM-3D_Fb1920dlFtyhfibk3oYiBzaiowq9xy883XLvzo3Pq-2BgBb-2FM8GNce4HK6rbYa6Q62d7ZWUVZMMcG1Zol-2F0n5SOjG35wllOuQCVaekKqtwhRr1aOJth9mHgfjYy5tk8z7sMe2JSaSSneMEFG3A-2Bst1uUXy-2FWxY3IjEwYvIm-2FaJHnHSIwzu-2B-2F3L0HJFLRlJaU-2BRcnZqyrtBvfknXujU5dr4V1Shf7FKd3Ce6t7usSSj6ukDyQob-2BUPLLBU3bZSHbDw-2FNIaC-2BG4ckDEzdpJuU64jI7-2Busbet5RcRStKdnTd1qWZ5uWw2Ya9O6q0hSrFAwGHlWU0-2BwAJhBSkMdsQS2TD1qmmaxS2MdJi8Ny4pxvIky8SpNqAH2j-2BpCQpo9iNUNMN0bmtnoYdHuXidYbnaTz1ppg-3D-3D)
To access your account and view your request:

1.Go to: 2. Select/open  "My Records Center" Rutgers University Open Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN2U5VpksBGNUBP0VWAzzBDnsZEN2i2htJg5ddPrb5vbDDagIERv6CnK8l-2FkE13GGgwuLnEo-2FcJywRq3KZm0BpqM-3D_Fb1920dlFtyhfibk3oYiBzaiowq9xy883XLvzo3Pq-2BgBb-2FM8GNce4HK6rbYa6Q62d7ZWUVZMMcG1Zol-2F0n5SOjG35wllOuQCVaekKqtwhRr1aOJth9mHgfjYy5tk8z7sMe2JSaSSneMEFG3A-2Bst1uUXy-2FWxY3IjEwYvIm-2FaJHnHSIwzu-2B-2F3L0HJFLRlJaU-2BRcnZqyrtBvfknXujU5dr4V1Shf7FKd3Ce6t7usSSj6ulIzG7Opba-2B5X0A-2FdPj6BCnqR44kjXDeNFYp3A4i4wlMTfSe24ZfUrvL-2FSCdPlYyzaXsEc-2FsjqzqKj8CqgFxCFg8k5YzBHJbnEnFalPdGvrKiAr-2BuqR551R6ETqaS1HM1ZMLyp0l9gOwnLN2IFU7U0DCTbSE9fPClph1rz0ohiMfg-3D-3D)
3. Enter your email and password as provided in your previously received Welcome Letter.

You can monitor your request through the Rutgers University Open Public Records Center at "My Request Center." (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN2U5VpksBGNUBP0VWAzzBDnsZEN2i2htJg5ddPrb5vbDDagIERv6CnK8l-2FkE13GGgwuLnEo-2FcJywRq3KZm0BpqM-3D_Fb1920dlFtyhfibk3oYiBzaiowq9xy883XLvzo3Pq-2BgBb-2FM8GNce4HK6rbYa6Q62d7ZWUVZMMcG1Zol-2F0n5SOjG35wllOuQCVaekKqtwhRr1aOJth9mHgfjYy5tk8z7sMe2JSaSSneMEFG3A-2Bst1uUXy-2FWxY3IjEwYvIm-2FaJHnHSIwzu-2B-2F3L0HJFLRlJaU-2BRcnZqyrtBvfknXujU5dr4V1Shf7FKd3Ce6t7usSSj6ukEvmD8YmnO25p2D7WAJD07oBwTHDD1xVtS2gBU4p9ZtWUH0SLSs9AM5aiwI2TBISENauITkb3BjfE7VsnUkuTo339feNHBltdm9DuR-2FY1nZyikHWACvQX1t-2FJXp70anTOaQznGZZWyDdP-2Fa8-2BcLgXY7lgFfTpCPv7Y0zA-2BXRsm-2Bg-3D-3D)
Thank you and if you have questions, you  may contact the OPRA Administrator at (973) 972-1981.

Rutgers, The State University of New Jersey
University Custodian of Records
Office of Enterprise Risk Management, Ethics and Compliance
65 Bergen Street, Ste. 1346
Newark, New Jersey 07101-1709
Phone: (973) 972-1981
Fax: (973) 972-2396

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request,  # R005267-091319
Dear Mr. Brown,
Please accept this letter as the University Custodian of Records response to your request for records pursuant to the Open Public Records Act (“OPRA”). On September 13, 2019, this office received your request for the following:
“To Whom It May Concern:
Pursuant to the New Jersey Open Public Records Act, I hereby request the following records:
Good morning! We would like to request the following emails:
1) Any email correspondence (emails sent and received from) between university athletic department employees and Herman Frazier of Syracuse University, from Jan 1, 2016, through August 1, 2019.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Matt Brown”
The University has reviewed your request and are denying same as improper and overly broad. OPRA provides access to “identifiable” government records that are not otherwise exempt. New Jersey courts have held that a request under OPRA must specifically describe the document sought. “A proper request for access to government records must identify with reasonable clarity those documents that are desired, and a party cannot satisfy this requirement by simply requesting all of an agency’s documents.” Bent v. Stafford Police Department, 381 N.J. Super. 30, 38 (App. Div. 2005). A blanket request for a class of various documents is not a request for specific identifiable documents, and a custodian is not required to conduct research to locate records potentially responsive to a request. See Elcavage v. West Milford Twp., GRC Complaint No. 2006-64 (May 28, 2008). Moreover, OPRA does not require a custodian to conduct research or an agency to expend “indisputably limited agency resources to sift through the [agency's] vast files and identify, analyze and select potentially relevant and responsive public records.” Spectraserv v. Middlesex County Utilities Authority, 416 N.J. Super. 565, 578 (App. Div. 2010), Burnett v. Gloucester County, 415 N.J. Super. 506, 515 (App. Div. 2010). Nor does OPRA require an agency to analyze, collate and compile records in order to respond to a request. MAG Entertainment v. Division of Alcoholic Beverage Control, 375 N.J. Super. 534, 549 (App. Div. 2005). “In short, OPRA does not countenance open-ended searches of an agency’s files.” Id. at 549.
In 2010, the GRC defined a proper request for emails: “[I]n order to specifically identify an email, OPRA requests must contain (1) the content and/or subject of the email, (2) the specific date or range of dates during which the email was transmitted or the emails were transmitted, and (3) a valid email request must identify the sender and/or recipient thereof.” Elcavage v. West Milford Twp., GRC Complaint No. 2009-07 (April 8, 2010). The GRC revisited the description of a proper request in 2013, stating “An OPRA request is thus only valid if the subject of the request can be readily identifiable based on the request. In the case of emails or documents stored on a computer, a simple keyword search may be sufficient to identify any records that may be responsive to a request. In both cases, emails and correspondence, a completed “subject” or “regarding” line may be sufficient to determine whether the record relates to the described subject. To reiterate, a valid OPRA request requires a search, not research. What a custodian is not required to do, however, is to actually read through numerous emails and correspondence to determine if same is responsive: in other words, conduct research.” Verry v. Borough of South Bound Brook (Somerset), GRC Complaint Nos. 2013-43 and 2013-53 (November 2013).
You may clarify your request or submit narrower search terms by including a time frame, or specifying precisely what records you are seeking. If your request has been denied, you may take your appeal to the New Jersey Government Records Council (NJGRC), which has mediation and dispute resolution procedures, or you may file a lawsuit with the New Jersey Superior Court, as provided by N.J.S.A. 47:1A-1, et seq. Your rights of appeal is provided with this letter at Public Facing Pages of the Rutgers University Open Public Records Request Center . You may also review the brochure at the Rutgers Custodian of Records page or visit the (https://u8387795.ct.sendgrid.net/wf/click?upn=4stEPmrP9torIXrd6ktS-2Bm2JmiF7vFzXnEkjOF1XdzdcLcylfMe-2BzNoe7zG3OTwI_Fb1920dlFtyhfibk3oYiBzaiowq9xy883XLvzo3Pq-2BgBb-2FM8GNce4HK6rbYa6Q62d7ZWUVZMMcG1Zol-2F0n5SOq7LGOjMLOacnnzJSpCgANokj-2FriemGU54HBDaaXl1sHT6jX13zBoVUfxeVsbKmWWb4ngBn7Fs5d4RW0c-2FTIauWLwWhv0gPM0wLv99vuSSCvtBPrcfoPoYjJJdCgDaXnUsyDQZugMiRXIJn1Aq2j59K6i6ug6oI6MHJ7uMkn3MbvRFfOrsaaKms9EhBKsobNJkZHRb0TaYt5uE5MX16thCwc-2B9fu0YGksJSjKM6F0MG0TwC-2FlBQl9xMn1EflNV-2BM4iVBJT7-2FCVAvZ3EYwpTA4mRIdQv0u9VwP8q-2BaW8Ujoco6z2f-2Fl1xSEI7jBwxOyt3Tw-3D-3D) NJGRC page. (https://u8387795.ct.sendgrid.net/wf/click?upn=S-2BehCBSDSzwVGewhY9FtkUcnItyi8fJ6YcplwiXDi-2FPtqfk-2FTZwPAtCKDcwoPhIM_Fb1920dlFtyhfibk3oYiBzaiowq9xy883XLvzo3Pq-2BgBb-2FM8GNce4HK6rbYa6Q62d7ZWUVZMMcG1Zol-2F0n5SOq7LGOjMLOacnnzJSpCgANokj-2FriemGU54HBDaaXl1sHT6jX13zBoVUfxeVsbKmWWb4ngBn7Fs5d4RW0c-2FTIauWLwWhv0gPM0wLv99vuSSCvtBPrcfoPoYjJJdCgDaXnUsyDQZugMiRXIJn1Aq2j59JCO9i1RY-2BZKnEsVMkxbVsHvjLQVizKlFR6P70RgKIdB4Zvl3vjgoE9L4h7oMBKxqgEG1ItZlum-2Fb7jMIl-2BnSFOYZG2SU2EzFBNZ09DF3ZqrBOSEsMOTQU-2FcvYmJEZNXnp9eWvMOB-2Bm8JHtfjS0U3VAWTRkA-2F5xLXfhsdyl26nckQ-3D-3D)

If you have any questions, please contact my office at 973.972.1887.
Sincerely,
Casey Woods
OPRA Custodian
Rutgers, The State University of New Jersey
973.972.1887

To monitor the progress or update this request please log into the Open Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN2U5VpksBGNUBP0VWAzzBDnsZEN2i2htJg5ddPrb5vbDDagIERv6CnK8l-2FkE13GGg2BpJ1h4v07xdEu-2B-2FIe1E8KCtGhcDd04A81Dz-2Burarra_Fb1920dlFtyhfibk3oYiBzaiowq9xy883XLvzo3Pq-2BgBb-2FM8GNce4HK6rbYa6Q62d7ZWUVZMMcG1Zol-2F0n5SOq7LGOjMLOacnnzJSpCgANokj-2FriemGU54HBDaaXl1sHT6jX13zBoVUfxeVsbKmWWb4ngBn7Fs5d4RW0c-2FTIauWLwWhv0gPM0wLv99vuSSCvtBPrcfoPoYjJJdCgDaXnUsyDQZugMiRXIJn1Aq2j59I2ZkTfNnYAmq6bFihY7aYAZgcKIEARkqDxbmwMK5aVcM6BSiTuqp67Q6NsP10PjUBPw-2B-2B-2ByAYUvonm8lDE-2Fm3OeWfYZauVotUg1hv3rnEm2uITOX6dg7GxXr6-2FXYWTvOfqw8DMNNXwKiWd4EvZmcQrACjBOfdM03O2w8C-2BceYcCg-3D-3D)