Riverbank Gary Bufkin Contract

Hello Mr. Justine Desmond,
As the official custodian of the City's records, the Office of the City Clerk is responsible for all inspection or copies of records requested under the California Public Records Act (CPRA). This message is to acknowledge that I received your records request today, which initiates the formal process of responding to your request. The Office of the City Clerk will work together with the appropriate department(s) to respond to your request in a timely manner pursuant to the CPRA.

RECORDS REQUESTED
According to your request, you are requesting the following records: "All documents to Riverbank contract with Gary Bufkin to purchase Gary Bufkin permitting software, including the original contract, the date, implementation and maintenance costs, total cost, contract duration, and all services rendered."

RESPONSE TO A RECORDS REQUEST
Pursuant to the CPRA, we will contact you within 10 days (Thursday, August 24, 2017), if not sooner, from receipt of this request to communicate with you as to what may apply to your request as follows:
1. Inform you that after review of your request, it has been determined to be question(s) which need to be addressed by our City Attorney and/or City Staff, and therefore not a records request under the California Public Records Act.
2. Ask that your request be more focused, specific, and clear enough so that we may decipher what record(s) is/are being sought.
3. Inform you that we will need additional time to make a determination, pursuant to the provisions of the CPRA.
4. Inform you that your record(s) request will require special computerized data compilation, extraction, or programming to produce the records, and as such pursuant to the CPRA, the requester shall bear the cost of such specialized computer services necessary to determine, should the City agree to such production of records.
5. Inform you that pursuant to the CPRA, the records requested are not disclosable; therefore, cannot be provided.
6. Inform you of the date when the disclosable records requested will be available for your review/receipt;
7. Inform you that pursuant to the CPRA, you may be provided with a link(s) that directs you to the information if it is available to the public on the City's website at www.riverbank.org<http://www.riverbank.org/>, which will avoid waiting time and cost for the requested records.
8. Inform you that no record(s) exist.

COST FOR RECORD COPIES
* The cost for copies is set by City Council policy, which does not authorize the waiver of any cost incurred.
o Copies will be printed 2-sided per sheet of paper (for any multiple paged records).
o Each page (side of copied paper) will cost $0.10.
* Electronic format of documents are provided at no cost via e-mail, only if the record(s) currently exist in that format, and if they are not too large to be sent via email or received by your email account on one transmission.
o Large Electronic files that are not able to be emailed in one transmission will be provided on a CD at a cost of $1.75, plus shipping and handling (to be determined), plus a $15.00 administrative mailing processing fee for the records; unless picked up.
o A check made out to "City of Riverbank" to cover the cost must be received prior to mailing.
o Records will be provided upon receipt of payment.
* Copies are not provided via FAX method.
* If your request for electronic records meets the provisions of the CPRA, an estimated cost for this special service, must be paid prior to the service being conducted, which will be in addition to the cost of the copies that will be provided. Any under or overage of the cost will be settled prior to your receipt of the records. Note: This will most likely be a very lengthy process, which will require a sufficient amount of time to be conducted. Per the CPRA, an estimated time will be provided.

NOTE: The CPRA does not require an agency to create records that do not exist nor does it require an agency to create records in particular formats, (i.e., lists of information that do not exist in list form, hard copies not in electronic format, database formats); therefore, disclosable records will be provided in their current state, unless doing so could compromise the integrity of the record.
We strive to respond as soon as possible within the requirements of the CPRA. It is possible that the documents you requested may be obtained online, please visit our website at www.riverbank.org<http://www.riverbank.org/>.

Sincerely,
Annabelle Aguilar, CMC
City Clerk/Elections Official
City of Riverbank
Office of the City Clerk
6707 Third Street, Suite A
Riverbank, CA 95367
Direct: (209) 863-7198 | Dept: (209) 863-7122 | Fax: (209) 869-7100
www.riverbank.org<http://www.riverbank.org/>

City Business Hours: Monday - Thursday, 7:30 a.m. to 5:30 p.m.
Alternate Fridays open or closed: Open alternating Fridays from 8:00 a.m. to 5:00 p.m.
________________________________
The information contained in this email may be privileged, confidential and exempt from disclosure under applicable law. The information is intended only for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any use, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this message in error, or are not the named recipient(s), please notify the sender immediately by reply email and delete this message from your computer. Thank you

Hello,
This message is in response to your records request. In searching our records, attached is a copy of the contract requested. We will consider your request fulfilled and closed.
Regards,
Annabelle Aguilar, CMC
City Clerk/Elections Official
City of Riverbank
Office of the City Clerk
6707 Third Street, Suite A
Riverbank, CA 95367
Direct: (209) 863-7198 | Dept: (209) 863-7122 | Fax: (209) 869-7100
www.riverbank.org<http://www.riverbank.org/>

City Business Hours: Monday - Thursday, 7:30 a.m. to 5:30 p.m.
Alternate Fridays open or closed: Open alternating Fridays from 8:00 a.m. to 5:00 p.m.
________________________________
The information contained in this email may be privileged, confidential and exempt from disclosure under applicable law. The information is intended only for the use of the individual or entity to which it is addressed. If you are not the intended recipient or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any use, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this message in error, or are not the named recipient(s), please notify the sender immediately by reply email and delete this message from your computer. Thank you