Communication Services RFPs and Contracts - Roanoke City Sheriff's Office - 2022

To Whom It May Concern:

Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:

Requests for Proposal, responses to Requests for Proposal submitted to this agency by Smart Communications Holding, Inc., and contracts submitted to this agency by Smart Communications Holding, Inc related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mail digitization services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all responses to Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services submitted to this agency by Smart Communications Holding, Inc.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services submitted to this agency by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions.

Please provide all current contract materials and invoices for the period January 1, 2017 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Tom Nash, a citizen of Virginia, in coordination with Hayden Betts.

Hi Ms. Paige,

Thanks so much for your response. Makes sense w/r/t to the extension. Here is a rewritten version of the request which may make it less voluminous.

Please provide the following relevant materials.

• Any and all vendor responses to Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services to this agency by Smart Communications Holding, Inc along with any attachments or addendums.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services submitted to this agency by Smart Communications Holding, Inc along with any attachments or addendums.

Please provide any material matching the above description for the period January 1, 2017 through the date this request is processed.

Best,