Calendars and Emails - Immediate Disclosure Request (SF Arts)
It is a clone of this request.
| Tracking # |
19-5045 |
| Submitted | Dec. 7, 2019 |
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Communications
From: twitter.com/journo_anon Public Records Requester
To the Department Head (Director Tom DeCaigny),
Attached is an Immediate Disclosure Request (SF Admin Code 67.25(a)).
Your response is required by Dec. 10, 2019. Rolling records responses are requested (67.25(d)).
NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.
Sincerely,
Anonymous
From: twitter.com/journo_anon Public Records Requester
RE: the DEC 7 IMMEDIATE DISCLOSURE REQUEST from this email address
Please note: "Exact copies" are requested for all records pursuant to CPRA Gov Code 6253(c).
Please email all records, or publish them to your own website/portal (as long as the URL is accessible without any login), or upload them and publish them to MuckRock.com directly using the auto-generated link in the footer below. Do not physically mail any records.
Provide only those copies available without fees - if you believe certain copies require fees, instead provide the required notice of which records are available for in-person inspection.
Your response is still required by Dec. 10, 2019. Rolling records responses were requested (67.25(d)).
NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.
Sincerely,
Anonymous
From:
City and County of San Francisco
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Hi there
A document has been released for record request #19-5045:
* IDR-20191207-ARTS_12_9_19.pdf
Document links are valid for one month.
After January 9, you will need to sign in to view the document(s).
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From:
City and County of San Francisco
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Hi there
Your first City and County of San Francisco record request (request number #19-5045) has been submitted.
It is currently unpublished and is not available for the general public to view.
As the requester, you can always see the status of your
request by signing into the City and County of San Francisco Public Records
portal here.
If you haven't already activated your account,
click here to get started.
Once your account is activated, your request will be visible at the following link:
Request #19-5045.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From:
City and County of San Francisco
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Hi there
A message was sent to you regarding record request #19-5045:
We received your Immediate Disclosure Request, dated December 7, 2019, on December 9, 2019. Public records requests received after the close of business, or received on a weekend or holiday, are considered received on the next business day. You have requested the following records:
Requests:
* the specific calendar required to be kept by SF Admin Code 67.29-5 (aka “Prop G calendar”) for your Department Head (whether an employee or elected official, defined pursuant to SF Charter 2A.30 para 1), with each and every meeting/item for Nov 10 - Nov 17, 2019 (inclusive). Since these dates are more than 3 business days prior to this request, you must immediately provide them. You may use any format to provide this calendar as long as it provides at least the location, exact start and end times, general description of topics, and (as required by 67.29-5) identity of meeting participants for every meeting. If all 67.29-5 information is not visible in a summary view, you must print out the individual meeting entries.
* every meeting/entry on every calendar for your Department Head for Nov 10-17, 2019 (inclusive). This specifically includes both the SFAC 67.29-5/Prop G calendar, and all other calendar records (aka "non-Prop G" calendars) prepared, owned, retained, or used by your Department Head or agency staff (see SOTF Order 19047). Calendars and meeting entries are requested in their original electronic format or in .ICS format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, email addresses, invitees and their attendance status, recurrences, exact start/end times, locations, titles, and descriptions. Daily, weekly, or monthly summary views are non-responsive - each individual meeting entry is requested.
* every meeting/entry on every calendar for your Department Head for future dates Dec 16-23 (inclusive). This specifically includes both the SFAC 67.29-5/Prop G calendar, and all other calendar records (aka "non-Prop G" calendars) prepared, owned, retained, or used by your Department Head or agency staff (see SOTF Order 19047). Calendars and meeting entries are requested in their original electronic format or in .ICS format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, email addresses, invitees and their attendance status, recurrences, exact start/end times, locations, titles, and descriptions. Daily, weekly, or monthly summary views are non-responsive - each individual meeting entry is requested.
* the most recent 5 emails sent by your Department Head via their government email account. Emails are requested in their original electronic format, or in .EML or .MSG format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, and From/To/Cc/Bcc email addresses.
* the most recent 5 emails received by your Department Head via their government email account. Emails are requested in their original electronic format, or in .EML or .MSG format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, and From/To/Cc/Bcc email addresses.
* the most recent 5 emails relating to the conduct of public business, subject to City of San Jose v Superior Court (Smith, 2017), sent by your Department Head via their personal email Emails are requested in their original electronic format, or in .EML or .MSG format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, and From/To/Cc/Bcc email addresses.
* the most recent 5 emails relating to the conduct of public business, subject to City of San Jose v Superior Court (Smith, 2017), received by your Department Head via their personal email account. Emails are requested in their original electronic format, or in .EML or .MSG format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, and From/To/Cc/Bcc email addresses.
Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond to an Immediate Disclosure Request no later than the close of business the next business day. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before December 10, 2019, as permitted by San Francisco Administrative Code § 67.25(a).
Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, the San Francisco Arts Commission makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
Use this to confirm your account. The link is only valid for 24 hours.
City and County of San Francisco
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From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
A document has been released for record request #19-5045:
* DeCaigny, Tom (ART) Calendar_Dec-redacted.pdf
Document links are valid for one month.
After January 11, you will need to sign in to view the document(s).
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
A document has been released for record request #19-5045:
* DeCaigny, Tom (ART) Calendar-redacted-redacted.pdf
Document links are valid for one month.
After January 10, you will need to sign in to view the document(s).
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
************************************************************************
Hi there
A document has been released for record request #19-5045:
* Inbox-redacted-redacted.pdf
Document links are valid for one month.
After January 10, you will need to sign in to view the document(s).
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
A document has been released for record request #19-5045:
* Sent Items-redacted-redacted.pdf
Document links are valid for one month.
After January 10, you will need to sign in to view the document(s).
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
A message was sent to you regarding record request #19-5045:
We have conducted a diligent search for records responsive to your request. We have located responsive records, which have been uploaded and made available to you through the NextRequest system. We are redacting certain portions of these records that contain information which is exempt from disclosure.
Specifically, due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution.
Requests:
* the specific calendar required to be kept by SF Admin Code 67.29-5 (aka “Prop G calendar”) for your Department Head (whether an employee or elected official, defined pursuant to SF Charter 2A.30 para 1), with each and every meeting/item for Nov 10 - Nov 17, 2019 (inclusive). Since these dates are more than 3 business days prior to this request, you must immediately provide them. You may use any format to provide this calendar as long as it provides at least the location, exact start and end times, general description of topics, and (as required by 67.29-5) identity of meeting participants for every meeting. If all 67.29-5 information is not visible in a summary view, you must print out the individual meeting entries.
We have conducted a diligent search for records responsive to your request. We have located responsive records, which have been uploaded and made available to you through the NextRequest system. We are redacting certain portions of these records that contain information which is exempt from disclosure.
Specifically, due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution.
* every meeting/entry on every calendar for your Department Head for Nov 10-17, 2019 (inclusive). This specifically includes both the SFAC 67.29-5/Prop G calendar, and all other calendar records (aka "non-Prop G" calendars) prepared, owned, retained, or used by your Department Head or agency staff (see SOTF Order 19047). Calendars and meeting entries are requested in their original electronic format or in .ICS format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, email addresses, invitees and their attendance status, recurrences, exact start/end times, locations, titles, and descriptions. Daily, weekly, or monthly summary views are non-responsive - each individual meeting entry is requested.
We have conducted a diligent search for records responsive to your request. We have located responsive records, which have been uploaded and made available to you through the NextRequest system. We are redacting certain portions of these records that contain information which is exempt from disclosure.
Specifically, due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution.
These records are being produced in a PDF format and requested metadata is being withheld to protect the integrity and security of the original record and to avoid the unwarranted disclosure of data that could pose a risk to the City’s systems and network and/or the inadvertent disclosure of exempt confidential or privileged information. See Cal. Gov. Code Secs. 6253.9 (a)(1), (f); 6254.19.
* every meeting/entry on every calendar for your Department Head for future dates Dec 16-23 (inclusive). This specifically includes both the SFAC 67.29-5/Prop G calendar, and all other calendar records (aka "non-Prop G" calendars) prepared, owned, retained, or used by your Department Head or agency staff (see SOTF Order 19047). Calendars and meeting entries are requested in their original electronic format or in .ICS format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, email addresses, invitees and their attendance status, recurrences, exact start/end times, locations, titles, and descriptions. Daily, weekly, or monthly summary views are non-responsive - each individual meeting entry is requested.
We have conducted a diligent search for records responsive to your request. We have located responsive records, which have been uploaded and made available to you through the NextRequest system. We are redacting certain portions of these records that contain information which is exempt from disclosure.
Specifically, due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution.
With regard to item 3, we have withheld a record of one meeting with the Mayor to protect the Mayor’s security. Gov’t Code § 6254(f); Gov’t Code § 6254(k); Evid. Code. § 1040; Times Mirror Company v. Superior Court, 53 Cal.3d 1325 (1991).
These records are being produced in a PDF format and requested metadata is being withheld to protect the integrity and security of the original record and to avoid the unwarranted disclosure of data that could pose a risk to the City’s systems and network and/or the inadvertent disclosure of exempt confidential or privileged information. See Cal. Gov. Code Secs. 6253.9 (a)(1), (f); 6254.19.
* the most recent 5 emails sent by your Department Head via their government email account. Emails are requested in their original electronic format, or in .EML or .MSG format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, and From/To/Cc/Bcc email addresses.
We have conducted a diligent search for records responsive to your request. We have located responsive records, which have been uploaded and made available to you through the NextRequest system. We are redacting certain portions of these records that contain information which is exempt from disclosure.
Specifically, due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution.
We have withheld records responsive to your request on the basis of the attorney-client privilege. Cal. Govt. Code Secs. 6254(k), 6276.04; Cal. Evid. Code Sec. 954.
* the most recent 5 emails received by your Department Head via their government email account. Emails are requested in their original electronic format, or in .EML or .MSG format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, and From/To/Cc/Bcc email addresses.
We have conducted a diligent search for records responsive to your request. We have located responsive records, which have been uploaded and made available to you through the NextRequest system. We are redacting certain portions of these records that contain information which is exempt from disclosure.
Specifically, due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution.
* the most recent 5 emails relating to the conduct of public business, subject to City of San Jose v Superior Court (Smith, 2017), sent by your Department Head via their personal email Emails are requested in their original electronic format, or in .EML or .MSG format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, and From/To/Cc/Bcc email addresses.
We have conducted a diligent search for records responsive to your request. We have found none. Accordingly, we have no records to produce in response to your request.
* the most recent 5 emails relating to the conduct of public business, subject to City of San Jose v Superior Court (Smith, 2017), received by your Department Head via their personal email account. Emails are requested in their original electronic format, or in .EML or .MSG format, with all non-exempt headers and metadata, and you must preserve all attachments, exhibits, formatting, hyperlinks, images, colors, and From/To/Cc/Bcc email addresses.
We have conducted a diligent search for records responsive to your request. We have found none. Accordingly, we have no records to produce in response to your request.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
Record request #19-5045 has been published and is now available for public view.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
Record request #19-5045 has been closed and published. The closure reason supplied was:
This concludes your public records request.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: twitter.com/journo_anon Public Records Requester
Mr. DeCaigny,
Thank you for your thorough response to #19-5045. Please see our response attached and let us know if your agency would prefer to negotiate instead of go through the SOTF complaint process.
NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.
Sincerely,
Anonymous
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
A document has been released for record request #19-5045:
* Arts-Score-f.pdf
Document links are valid for one month.
After January 16, you will need to sign in to view the document(s).
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
Record request #19-5045 has been reopened. You can see it anytime at the link below.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
A message was sent to you regarding record request #19-5045:
We received your the follow up to your Immediate Disclosure Request, dated December 14, 2019, on December 16, 2019. Public records requests received after the close of business, or received on a weekend or holiday, are considered received on the next business day. You have requested the following records: please see the uploaded document "Arts-Score-f.pdf"
Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond to an Immediate Disclosure Request no later than the close of business the next business day. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before December 17, 2019, as permitted by San Francisco Administrative Code § 67.25(a).
Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, the Arts Commission makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
A message was sent to you regarding record request #19-5045:
Hello,
A public records request must specify an identifiable record or set of records that are being sought. Cal. Govt. Code sec. 6253(b). Your request for additional urls is not sufficiently clear for us to know what record or records you are requesting. The url links in the calendar documents refer to content included in the record. The email addresses work as external urls. Since we have already provided this content, it is unclear what additional urls you are requesting. You are invited to resubmit a request that more clearly sets forth the record or records you are seeking. In addition, the department is available to assist you in formulating a clearer request and/or can help you find the content you seek within the record already provided. Please feel free to contact us for this purpose.
In order to give you time to identify the additional urls you are requesting and pursuant to California Government Code Section 6253(c), we are invoking an extension of up to 14 days until December 31, 2019. If we receive your clarification before then, we will endeavor to complete our response before that date.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: twitter.com/journo_anon Public Records Requester
REQ #19-5045
Ms. Krell,
I have already identified the records as the full, exact copies of the emails I requested.
By not providing, for example, the link on page 2, the multiple links on page 3, all of the links on page 4 of https://sanfrancisco.nextrequest.com/documents/2919416 .
You believe I have to tell you about all the links on the page before you have to produce them - I do not. I already asked for these emails in my original request. These links are part of the email. Note I am not asking for the web pages at the other end of the links - I am asking for the links themselves. As you will note at the above PDF, the links have been stripped out and therefore, the URLs that a person wrote in those emails, has been unlawfully withheld.
Sincerely,
Anonymous
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
A message was sent to you regarding record request #19-5045:
Hello,
We received the following communication from you. Please note, that we use the Next Request system to track and respond to records request. You can reply directly directly to this system. Any emails sent outside of this system will be added here for tracking purposes.
One of the reasons we are asking you to identify links is because it is possible whatever system or browser you are using could interpret what we have provided incorrectly. Since we are unable to know what does and does not work for you, we need you to identify what you need in order to provide it.
It looks like you are specifically looking for the url links on page 2,3, and 4, of this document. https://sanfrancisco.nextrequest.com/documents/2919416
I have provided the links on these pages below. Additionally, these are easily researched links for external organizations and websites not maintained by the Arts Commission. If you need additional information from these websites and organizations, please contact them directly.
https://www.eventbrite.com/e/accelerator-pitch-session-tickets-83715941635
https://theintersection.org/get-skills/the-arts-accelerator/
https://jazzintheneighborhood.org/
http://www.facebook.com/sharer/sharer.php?u=http%3A%2F%2Feepurl.com%2FgKW7SX
http://twitter.com/intent/tweet?text=Accelerator+Pitch+Session:%20http%3A%2F%2Feepurl.com%2FgKW7SX
https://theintersection.org/get-support/fiscal-sponsorship/
https://theintersection.org/get-skills/
https://theintersection.org/get-space/
http://www.theintersection.org/
http://www.fleishhackerfoundation.org/
https://www.sammazzafoundation.org/
https://www.sfartscommission.org/
https://www.flipcause.com/secure/donate/NjM4Mg==
http://www.theintersection.org/
https://www.facebook.com/intersectionforthearts/
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
Record request #19-5045 has been closed and published. The closure reason supplied was:
We sent a message to you inquiring for more clarification and specification regarding your requested documents. We also provided some additional urls you did identify.
Since we did not receive any further response from you, we consider your request closed.
You are welcome to submit a new request for documents indicating keywords and additional detail for clarity. Make sure you reference the previous request # you submitted prior. We will do our best to conduct a diligent search for you and provide you with a response as soon as possible.
Please let us know if you have any questions. We appreciate your understanding.
This concludes your public records request.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: twitter.com/journo_anon Public Records Requester
RE: BCC Emails - Immediate Disclosure Request
Department Head:
Below are new Immediate Disclosure Requests (SF Admin Code 67.25(a)) directed to your agency and the department head. Your response is required by Feb 11, 2020. Rolling records responses are requested (SFAC 67.25(d)) if you are unable to immediately produce records. Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not: provide mere URLs, print and scan electronic records, convert native files to PDFs, or provide black and white versions of any color record. Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253). Emails are requested in the easily-generated EML or MSG formats (SFAC 67.21(l)).
I am now auditing how the City appears to unlawfully withhold the BCC recipients of emails when they print out emails in certain formats. The identity of BCC recipients is not exempt. BCC is not an information security record that reveals vulnerabilities or increases chance of an attack. The BCC names was typed in by a human being and are not metadata. You must provide BCC just like you provide To or CC recipients. There is no legal authority to keep secret the identities of persons communicating with government officials, unless they are specifically confidential informants and such. If you withhold the BCC names, I will file complaints, separate and apart from email metadata complaints (which I have now already won, see ruling in SOTF 19044).
Your non-exhaustive obligations: All withholding of any information must be justified in writing (SFAC 67.27). All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld (SFAC 67.26). You must respond to emailed requests (SFAC 67.21(b)). You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)). You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)). Do not impose any end-user restrictions upon me (Santa Clara Co. vs Superior Ct, 170 Cal.App 4th 1301); so if you use a third-party website to publish records, please make them completely public without any login or sign-in.
Your agency must do all of the above things in your response, and you cannot wait until we file complaints.
****** We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until the City's procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ******
1. An exact copy with all email headers (incl. but not limited to the BCC identities), attachments, color, formatting, hyperlinks, images, and all other parts of the record of the most recent 5 emails which have any BCC recipients which were sent by your Dept Head on any government account . Note that you will have to search directly from the person's computer or account in their Sent folder specifically (In many email systems, no other method will allow you to see the BCC recipients). In modern Outlook systems, the search query is as follows: (bcc:*)
Do not destroy or discard any responsive records - we will appeal all withholdings or Sunshine violations.
NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records.
Sincerely,
Anonymous
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
Record request #19-5045 has been reopened. You can see it anytime at the link below.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
A document has been released for record request #19-5045 along with the following message:
We received your Immediate Disclosure Request, dated February 8, 2020, on February 14, 2020. You have requested the following records:
* An exact copy with all email headers (incl. but not limited to the BCC identities), attachments, color, formatting, hyperlinks, images, and all other parts of the record of the most recent 5 emails which have any BCC recipients which were sent by your Dept Head on any government account .
Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond to an Immediate Disclosure Request no later than the close of business the next business day. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before Tuesday, February 18, 2020, as permitted by San Francisco Administrative Code § 67.25(a).
Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, the Arts Commission makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/.
* Muckrock 2_14_20.pdf
Document links are valid for one month.
After March 14, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
A document has been released for record request #19-5045 along with the following message:
We are responding to your request received on February 14, 2020 as follows:
* An exact copy with all email headers (incl. but not limited to the BCC identities), attachments, color, formatting, hyperlinks, images, and all other parts of the record of the most recent 5 emails which have any BCC recipients which were sent by your Dept Head on any government account .
We have conducted a diligent search and located records responsive to your request. They have been uploaded and made available to you through the Next Request system.
Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution.
Please note that the Arts Commission’s current Interim Director of Cultural Affairs was hired on January 24, 2020. They were previously hired as the Deputy Director of Finance & Administration on October 21, 2019. We have provided every email with a BCC recipient that they sent from their government account since October 21, 2019. This amounts to a total of one email.
* RE_ Statement re_ gender report_Redacted.pdf
Document links are valid for one month.
After March 18, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Arts Commission
City and County of San Francisco
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Hi there
Record request #19-5045 has been closed and published. The closure reason supplied was:
This concludes your public records request.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
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