Miramar, Clearview
| Tracking # |
4615 |
| Submitted | Dec. 29, 2019 |
| Est. Completion | None |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
I am hereby requesting the following records that relate to Clearview AI, a facial recognition software:
* Any contracts, purchase, orders, invoices, and receipts related to Clearview AI.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Clearview AI. This includes A) any notes taken during meetings that discussed the use of Clearview AI, B) any explanations (whether internally or externally generated) of how Clearview AI, and C) any other document that has been used to help explain the use of Clearview AI to any party, including internal documentation, public relations materials, and executive summaries.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Clearview.
* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Clearview AI as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Clearview AI.
The requested documents will be made available to the general public in the process of reporting for BuzzFeed News, and this request is not being made for commercial purposes. Therefore, I hereby request that all fees are waived in the processing of this request.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
From:
Thank you for submitting a request for records.
Your request reference number is Request Number: 4615.
Please have this reference number available when communicating with our staff regarding your request.
Note: This is an automated email notification. Please do not respond to this email.
From: Miramar Police Department
Good afternoon,
The City Clerk's Office is in receipt of your request for information. Please allow staff 14 days in which to provide this information.
Thank you.
[Description: cid:image002.png@01D1C62C.4A964DC0]
DENISE A. GIBBS, CMC
City Clerk | Office of the City Clerk
City of Miramar | 2300 Civic Center Place, Miramar, FL 33025
O: 954.602.3014| F: 954.602.3443| dagibbs@miramarfl.gov<mailto:dagibbs@miramarfl.gov>
Hours: M - Th., 7am - 6pm, F - Closed | www.miramarfl.gov<http://www.miramarfl.gov>
It's Right Here In Miramar... And So Are You!
[Description: cid:image003.jpg@01D1C62C.4A964DC0]<http://www.facebook.com/cityofmiramar> [Description: cid:image004.jpg@01D1C62C.4A964DC0] <http://www.pinterest.com/cityofmiramar/> [Description: cid:image005.jpg@01D1C62C.4A964DC0] <http://www.instagram.com/cityofmiramar> [Description: cid:image006.jpg@01D1C62C.4A964DC0] <http://www.youtube.com/itsrighthereinmiramar> [Description: cid:image007.jpg@01D1C62C.4A964DC0] <http://www.twitter.com/cityofmiramar> [Description: cid:image008.jpg@01D1C62C.4A964DC0] <google.com/+MiramarTV>
Please consider the environment before printing this email.
Please note: Florida has a very broad public records law. Most written communications to or from City officials regarding city business are public records, and are available to the public and media upon request. Your email communications, including your email address, may therefore be subject to public disclosure. This message, together with any attachments, is intended only for the addressee. It may contain information which is legally privileged, confidential and exempt from public disclosure. If you have received this email in error, please notify the City of Miramar immediately by return email.
From: Miramar Police Department
Good evening,
With regards to your request for information, the City does not have any contract, purchase orders or payments for Clearview AI.
Thank you
[Description: cid:image015.png@01D1F16C.FDE8F600]
PHIBE WALLACE
Records Coordinator | Office of the City Clerk
City of Miramar | 2300 Civic Center Place
O: 954.602.3012 | F: 954.602.3560 | pmwallace@miramarfl.gov<mailto:pmwallace@miramarfl.gov>
Hours: M - Th., 7am - 6pm, F - Closed | www.miramarfl.gov<http://www.miramarfl.gov/>
It's Right Here In Miramar... And So Are You!
[Description: cid:image016.jpg@01D1F16C.FDE8F600]<http://www.facebook.com/cityofmiramar> [Description: cid:image017.jpg@01D1F16C.FDE8F600] <http://www.pinterest.com/cityofmiramar/> [Description: cid:image018.jpg@01D1F16C.FDE8F600] <http://www.instagram.com/cityofmiramar> [Description: cid:image019.jpg@01D1F16C.FDE8F600] <http://www.youtube.com/itsrighthereinmiramar> [Description: cid:image020.jpg@01D1F16C.FDE8F600] <http://www.twitter.com/cityofmiramar> [Description: cid:image021.jpg@01D1F16C.FDE8F600] <google.com/+MiramarTV>
Please consider the environment before printing this email.
Please note: Florida has a very broad public records law. Most written communications to or from City officials regarding city business are public records, and are available to the public and media upon request. Your email communications, including your email address, may therefore be subject to public disclosure. This message, together with any attachments, is intended only for the addressee. It may contain information which is legally privileged, confidential and exempt from public disclosure. If you have received this email in error, please notify the City of Miramar immediately by return email.
