Clearview AI contracts and policies (Miramar Police Department)
It is a clone of this request.
| Tracking # |
9448 |
| Multi Request | Clearview AI contracts and policies |
| Submitted | Sept. 25, 2023 |
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Communications
From: Alexandra
To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Materials describing this agency's relationship with and use of products by Clearview AI, a face recognition company.
CONTRACTS AND AGREEMENTS
Any and all agreements related to the acquisition and use of this "software," algorithm, or program. This includes (but is not limited to):
• all contracts (as well as associated amendments, attachments, and exhibits)
• data sharing agreements
• insurance agreements
• intergovernmental services agreements
• licensing agreements
• memorandums of understanding, and
• nondisclosure agreements
• any relevant Requests for Expressions of Interest, Requests For Proposal (or equivalent calls for bids), responses to Requests for Expressions of Interest, letters of interest, responses to Requests for Proposal, sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question.
FINANCIAL and FUNDING MATERIALS
• Any records related to the financing or funding of this face recognition technology or system, including a copy of any related funding opportunity announcements, grant applications, grantor status/progress reports, purchase orders, invoices, and other memoranda and documentation related to the payment or cost (or lack thereof) of the face recognition technology or system, related technology, personnel, equipment, or other elements concerning this face recognition technology or system or program.
POLICIES, INSTRUCTIONAL, TRAINING, AND USE MATERIALS
• All instructional materials, presentations, and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of face recognition technology or system. This includes any notes taken during meetings that discussed the use of the software, any explanations (whether generated internally or externally) of how the face recognition technology or system works, and any other document that has been used to help explain the use of the face recognition technology or system to any party, including internal documentation, public relations materials, and executive summaries.
• This also includes training materials governing the use, sharing, or access to the face recognition technology or system or any data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology.
• Please provide a copy of any policies, policy directives, guidance documents, memoranda, training materials, or similar records governing the use and function of this technology for immigration, law enforcement, or any purpose, including all those related to data retention, permissible and impermissible use, and security standards. This would include materials that describe the application, function, and use of the face recognition technology or system, including advertisements, emails, handouts, usage policies, PowerPoint presentations, specification documents, or standard operating procedures.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Alexandra
From:
Thank you for submitting a request for records.
Your request reference number is Request Number: 9448. Please allow staff 14 days to provide the information.
Please have this reference number available when communicating with our staff regarding your request.
Note: This is an automated email notification. Please do not respond to this email.
From: Miramar Police Department
Thank you for submitting a request for records.
Your request reference number is 9448.
[Description: cid:image002.png@01D1C62C.4A964DC0]
DENISE A. GIBBS, CMC
City Clerk | Office of the City Clerk
City of Miramar | 2300 Civic Center Place, Miramar, FL 33025
O: 954.602.3014| F: 954.602.3443| dagibbs@miramarfl.gov<mailto:dagibbs@miramarfl.gov>
Hours: M – Th., 7am – 6pm, F – Closed | www.miramarfl.gov<http://www.miramarfl.gov/>
It’s Right Here In Miramar… And So Are You!
[Description: cid:image003.jpg@01D1C62C.4A964DC0]<http://www.facebook.com/cityofmiramar> [Description: cid:image004.jpg@01D1C62C.4A964DC0] <http://www.pinterest.com/cityofmiramar/> [Description: cid:image005.jpg@01D1C62C.4A964DC0] <http://www.instagram.com/cityofmiramar> [Description: cid:image006.jpg@01D1C62C.4A964DC0] <http://www.youtube.com/itsrighthereinmiramar> [Description: cid:image007.jpg@01D1C62C.4A964DC0] <http://www.twitter.com/cityofmiramar> [Description: cid:image008.jpg@01D1C62C.4A964DC0] <google.com/+MiramarTV>
Please consider the environment before printing this email.
Please note: Florida has a very broad public records law. Most written communications to or from City officials regarding city business are public records and are available to the public and media upon request. Your email communications, including your email address, may therefore be subject to public disclosure. This message, together with any attachments, is intended only for the addressee. It may contain information which is legally privileged, confidential and exempt from public disclosure. If you have received this email in error, please notify the City of Miramar immediately by return email.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on Sept. 29, 2023. Please let me know when I can expect to receive a response. You had assigned it reference number #9448.
Thanks for your help, and let me know if further clarification is needed.
From: Miramar Police Department
We are sorry, your message could not be delivered.
We just received the email you sent to donotreply and it looks like we didn’t get enough information to route it correctly. If you are replying to someone, please go back to the original email and hit reply - that should send along the information we need to move your message on to the right place.
We hope that this solves the issue, but if not please let the person who sent you the email know you are getting this message.
Thank you,
JustFOIA
Miramar Police Department
SL Office
11765 City Hall Promenade
Miramar, FL 33025
October 17, 2023
This is a follow up to request number 9448:
To Whom It May Concern:
I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on Sept. 29, 2023. Please let me know when I can expect to receive a response. You had assigned it reference number #9448.
Thanks for your help, and let me know if further clarification is needed.
View request history, upload responsive documents, and report problems here:
http://url4102.request.justfoia.com/ls/click?upn=XfJvxk0gd1RbNAoCtqw15shv484ucFFIazOudcBo6e6r3qGT-2BbxCMYJ-2FrnPJT37aRLJyGZxgjxTWzeo5NOMBW1Kh7-2F0lVLEBoE0q9toAN-2F1JX-2FDizz7QU2mJbrnf15fdU9rXkaFmAJo070A4n6zUkxLyF-2F5-2BxL3UFD-2FxRPx0Jo9AS29EQ1IB8HRXEjvF3WajJGbwrmeLjAHpcqI4QezkVXIhvjrzEDLKW858HqYRw-2FPYXkjND5Ze8p3aL-2BkrqIDc5mVYQHrtwa50nlxRAo2pKT8CObpM5U0VoSu7rLgOxneSZc44yUpfZ7tgeevxN5QangvGmuQBnjxKtrJzruwVjM1KOc1icL4jnulouMpHtwKB27wgycQyDufjdgXR241mvy3FGmGgyoFsu1Q23-2Fj6ZPq-2BOgzzknFmHpWGeYbVwAZRUxbhdNOra6nLjK-2BXBjfHnv0SpDYTJN-2BNBbsEC-2B-2BI578GQVduQOClhT6CvOPJgVFHGx-2Bc4f92EjhFV80uKEPtWjYtGtccaNQLBKq-2BXZyrRuFDquijqfuI76GGmgqc20A-3DXhnf_wTb2SLoze99vIHgizj2mdZhZyezFHA419cuLbmcFNSRsEHWKwoDPQ5biF7ch0mBSAemE42yz1At0403bhCOiZdMKuFPKz0PcEVdjK2JAX98s3n-2FUqE628mBRkHcAXlM4IMPibFgHR8A5lw9Zgj1HsKj7JWDcjd2HqOYKbrn8JYt9ejZQ1nqn47fCLoN5GAWaufcnI8YLdzckTDBwhA7csVNdXlXQykgy3AJNxEkRiWM-3D
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PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 152465
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
---
On Oct. 2, 2023:
Subject: RE: [EXTERNAL] Florida Sunshine Law Request: Clearview AI contracts and policies (Miramar Police Department)
Thank you for submitting a request for records.
Your request reference number is 9448.
[Description: cid:image002.png@01D1C62C.4A964DC0]
DENISE A. GIBBS, CMC
City Clerk | Office of the City Clerk
City of Miramar | 2300 Civic Center Place, Miramar, FL 33025
O: 954.602.3014| F: 954.602.3443| dagibbs@miramarfl.gov<mailto:dagibbs@miramarfl.gov>
Hours: M – Th., 7am – 6pm, F – Closed | www.miramarfl.gov<http://url4102.request.justfoia.com/ls/click?upn=UW8dd5vdYd0axp9N1fzTmPmWDhGBkpg-2BGdxY3-2F2iLVr-2FvunYYR8B1Y-2FskFZ4uoxujAmh_wTb2SLoze99vIHgizj2mdZhZyezFHA419cuLbmcFNSRsEHWKwoDPQ5biF7ch0mBSAemE42yz1At0403bhCOiZS7jfzn1s1jJEI-2BQXBgAIwZfOwOEjs-2FWkIV9c3aKsSunOXsFa2UUsDRthqHHt7jNH4K-2FjrNQOePB7ctdzxhc6ESFausDx6i3Dv2VSaSDJVNNbw-2BZNNMTGfGO7V9rcp4Mf3bNJ2dXvn7xiqdqMSDDkaU-3D>
It’s Right Here In Miramar… And So Are You!
[Description: cid:image003.jpg@01D1C62C.4A964DC0]<http://url4102.request.justfoia.com/ls/click?upn=UW8dd5vdYd0axp9N1fzTmLaAttj-2F0P-2Fsi-2FqDFqKUoGjyKYJcsKVlP9WAJu-2FJUHw62c6g_wTb2SLoze99vIHgizj2mdZhZyezFHA419cuLbmcFNSRsEHWKwoDPQ5biF7ch0mBSAemE42yz1At0403bhCOiZQHqjTzeXOBZPXuxcQ9YElkdZz6S2aeHyO-2BIGAUidr3vWV72NG27SvbnBd6m2XSBdFATyF-2BpwtM3m-2B5GTlAz9vFtyD7twTEbY0TghorGbDyC86Sg7Kp6lB5JsngvwprCC580BMFTOXi5U9sbjshfpHw-3D> [Description: cid:image004.jpg@01D1C62C.4A964DC0] <http://url4102.request.justfoia.com/ls/click?upn=UW8dd5vdYd0axp9N1fzTmJMJlcQNeRQvkqjC36iOTrZMG8suoQh4aDjqpzakZryUY4VK_wTb2SLoze99vIHgizj2mdZhZyezFHA419cuLbmcFNSRsEHWKwoDPQ5biF7ch0mBSAemE42yz1At0403bhCOiZf-2B8estQulHHdxDkD0xxLeEKnwnejSAvjA1lahaGXdVmNUNsDFiRe6wpzgF1oYvxsiQ6J9I37l1rJbW4WZbnQl5xk6ETFFB3ywmMXwNd-2FYBZ04ZmGQAs4vQuT8IaRdM6yrAQBsR2W-2BjCLaFE-2FHwhBZ8-3D> [Description: cid:image005.jpg@01D1C62C.4A964DC0] <http://url4102.request.justfoia.com/ls/click?upn=UW8dd5vdYd0axp9N1fzTmGrjxUnnIsciPD7PWmiXVYxMN1TISOeDh38dm6V1PyeJsie8_wTb2SLoze99vIHgizj2mdZhZyezFHA419cuLbmcFNSRsEHWKwoDPQ5biF7ch0mBSAemE42yz1At0403bhCOiZWNRUvXkQ9ujkC8cmDMuSjtGFwJHsf9pEqBQywxAeuLP1XkB-2BPJGLmrp-2FCdDhISTeIFvtrZJTkpQyv9ph5VZkZSdXFrS35e8f4MLGTXQSxEfpNl7vpoRUqGJCsQzZNv9qkld0JSjOY6fQiojXt2KxSI-3D> [Description: cid:image006.jpg@01D1C62C.4A964DC0] <http://url4102.request.justfoia.com/ls/click?upn=UW8dd5vdYd0axp9N1fzTmN8lU2asQm4i7VenaN9Ax975IJibUTfSKlJuTEfuWPWpKMUic-2BsFi2RVZeJGcWnW-2Fg-3D-3DUUy2_wTb2SLoze99vIHgizj2mdZhZyezFHA419cuLbmcFNSRsEHWKwoDPQ5biF7ch0mBSAemE42yz1At0403bhCOiZUHoLEsYf3mgcrpz2Q5LexHrSYP0QM7mvl4k9Lpo7VyQh0iFZUzlcFSpsWAuiB1TxZSVc9EWfNNj0sX3u8WhqrCrTF0Wol976nspn5VvE7qvYUogcOjWpF4zONqpjbp8hvE1rC4kBxVkxX0ORux8z94-3D> [Description: cid:image007.jpg@01D1C62C.4A964DC0] <http://url4102.request.justfoia.com/ls/click?upn=UW8dd5vdYd0axp9N1fzTmFiS2F1h96yYzowduWlWKoMnwLCQTWPgvAUwNnLz67N-2BXeSj_wTb2SLoze99vIHgizj2mdZhZyezFHA419cuLbmcFNSRsEHWKwoDPQ5biF7ch0mBSAemE42yz1At0403bhCOiZZDhRfM3J5-2FH4n-2FfAoRNV-2BQ5Vg-2FvPZr3nnEGszqlPbxFFuCoSwlifhrE8W65Z7NWLnIPjExW9mO6dgTA0de5EFmzfqGlKIC23NTAduLYzKpIens5PL-2FvT3-2FvdcTpY09E8e7P3jh0yYozerSGLXKPbes-3D> [Description: cid:image008.jpg@01D1C62C.4A964DC0] <google.com/+MiramarTV>
Please consider the environment before printing this email.
Please note: Florida has a very broad public records law. Most written communications to or from City officials regarding city business are public records and are available to the public and media upon request. Your email communications, including your email address, may therefore be subject to public disclosure. This message, together with any attachments, is intended only for the addressee. It may contain information which is legally privileged, confidential and exempt from public disclosure. If you have received this email in error, please notify the City of Miramar immediately by return email.
---
On Oct. 2, 2023:
Subject: Records Request Confirmation
Thank you for submitting a request for records.
Your request reference number is Request Number: 9448. Please allow staff 14 days to provide the information.
Please have this reference number available when communicating with our staff regarding your request.
Note: This is an automated email notification. Please do not respond to this email.
---
On Sept. 25, 2023:
Subject: Florida Sunshine Law Request: Clearview AI contracts and policies (Miramar Police Department)
To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Materials describing this agency's relationship with and use of products by Clearview AI, a face recognition company.
CONTRACTS AND AGREEMENTS
Any and all agreements related to the acquisition and use of this "software," algorithm, or program. This includes (but is not limited to):
• all contracts (as well as associated amendments, attachments, and exhibits)
• data sharing agreements
• insurance agreements
• intergovernmental services agreements
• licensing agreements
• memorandums of understanding, and
• nondisclosure agreements
• any relevant Requests for Expressions of Interest, Requests For Proposal (or equivalent calls for bids), responses to Requests for Expressions of Interest, letters of interest, responses to Requests for Proposal, sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question.
FINANCIAL and FUNDING MATERIALS
• Any records related to the financing or funding of this face recognition technology or system, including a copy of any related funding opportunity announcements, grant applications, grantor status/progress reports, purchase orders, invoices, and other memoranda and documentation related to the payment or cost (or lack thereof) of the face recognition technology or system, related technology, personnel, equipment, or other elements concerning this face recognition technology or system or program.
POLICIES, INSTRUCTIONAL, TRAINING, AND USE MATERIALS
• All instructional materials, presentations, and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of face recognition technology or system. This includes any notes taken during meetings that discussed the use of the software, any explanations (whether generated internally or externally) of how the face recognition technology or system works, and any other document that has been used to help explain the use of the face recognition technology or system to any party, including internal documentation, public relations materials, and executive summaries.
• This also includes training materials governing the use, sharing, or access to the face recognition technology or system or any data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology.
• Please provide a copy of any policies, policy directives, guidance documents, memoranda, training materials, or similar records governing the use and function of this technology for immigration, law enforcement, or any purpose, including all those related to data retention, permissible and impermissible use, and security standards. This would include materials that describe the application, function, and use of the face recognition technology or system, including advertisements, emails, handouts, usage policies, PowerPoint presentations, specification documents, or standard operating procedures.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Alexandra
View request history, upload responsive documents, and report problems here:
http://url4102.request.justfoia.com/ls/click?upn=XfJvxk0gd1RbNAoCtqw15shv484ucFFIazOudcBo6e6r3qGT-2BbxCMYJ-2FrnPJT37aRLJyGZxgjxTWzeo5NOMBW1Kh7-2F0lVLEBoE0q9toAN-2F1JX-2FDizz7QU2mJbrnf15fdU9rXkaFmAJo070A4n6zUkxLyF-2F5-2BxL3UFD-2FxRPx0Jo9AS29EQ1IB8HRXEjvF3WajJGbwrmeLjAHpcqI4QezkVXIhvjrzEDLKW858HqYRw-2FPYXkjND5Ze8p3aL-2BkrqIDc5mVYQHrtwa50nlxRAo2pKT8CObpM5U0VoSu7rLgOxneSZc44yUpfZ7tgeevxN5QangvGmuQBnjxKtrJzruwVjM1KOc1icL4jnulouMpHtwKB27wgycQyDufjdgXR241mvy3FGmGgyoFsu1Q23-2Fj6ZPq-2BOgzzknFmHpWGeYbVwAZRUxbhdNOra6nLjK-2BXBjfHnv0SpDYTJN-2BNBbsEC-2B-2BI578GQVduQOClhT6CvOPJgVFHGx-2Bc4f92EjhFV80uKEPtWjYtGtccaNQLBKq-2BXZyrRuFDquijqfuI76GGmgqc20A-3DYS-o_wTb2SLoze99vIHgizj2mdZhZyezFHA419cuLbmcFNSRsEHWKwoDPQ5biF7ch0mBSAemE42yz1At0403bhCOiZZiE0fQDh9tS05yOVSGC0bWddXLIAiHo6B5pTm962AqBDdJsoa-2FbQg7NLIz-2BELsDNcZXXyabIIHzMauCloVcAZLlo7yXmC5R4YPm7B1tFNBEMhlf62BvdtUlIWS-2FxBrWN5DvXFVm9YliSAA2-2FfBGYMs-3D
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••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 152465
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
From: Miramar Police Department
Hello,
The request Request Number: 9448 has been completed. Please utilize the link below and reference your request number, to view/print the responsive documents.
http://url4102.request.justfoia.com/ls/click?upn=XfJvxk0gd1RbNAoCtqw15pmgHaAheEUWGjXQSMAbjMzE7svxGTik-2F-2FrPk4tpR3RKW9sTEiu5AvR4XAqavbt68g-3D-3DE7h0_wTb2SLoze99vIHgizj2mdZhZyezFHA419cuLbmcFNSRsEHWKwoDPQ5biF7ch0mBSu89KwNFoGoW2yhrgFFeW-2BRRfes0HDdLUUGQN887vH50c0aatWakbFn1EfROtw0b7Wl4ZXn4khPUpA3Yp6TKsjwy4GsxTusKJlEK3qM1cVBiYgkBGgykmqKki4rIwfY0SkF3C8BkXyNHQPZ7DSY-2BytPG1as3PTWDuby7GGnjiLM5im710wShrmdusak89lg-2B9aLWrqCzUl57iDVDqzwa0bQ2Z26azrP1C38RuNC6nvYMW3oXF2xmYLfMNHSnRtJPB-2Bf2BcQylThJfp0MIqFtsKg-3D-3D
Thank you,
JustFOIA
*Note: This is an automated email notification. Please do not respond to this email.