Purchase Orders for Carnegie Communication technology

Dear Forest Gregg,

I am writing in regard to your Freedom of Information Act request dated April 9, 2024, which was received on April 10, 2024.

Due to the large number of requests currently being processed by this office, it will not be possible to respond to your request within the five-day period accorded by the Michigan Freedom of Information Act. However, under Section 5 (2) (d) of the Act, the University is permitted to extend the deadline for not more than 10 business days beyond the initial due date.

The University will respond to your request on or before May 1, 2024.

Thank you,

Carolyn

________________________________
Carolyn Umbricht
Freedom of Information Act Office | University of Michigan

3300 Ruthven Building
1109 Geddes Ave
Ann Arbor, MI 48109-1079

(fax) 734.763.1399 | caumbric@umich.edu

Dear Forest Gregg,

I am writing in response to your Freedom of Information Act request dated
April 9, 2024, which was received on April 10, 2024.

You requested:

Please provide any purchase orders for Carnegie Communication Technology.

Due to the amount of time estimated to search for, examine, copy, and
review to separate exempt from nonexempt records within the scope of your
request, production of responsive nonexempt records will result in
unreasonably high costs for the University, therefore we will need to
require a fee deposit as described below.

It is estimated that the cost to respond to your request is $95, as
detailed in the FOIA fee estimate itemization form below. Pursuant to
Section 4 (8) of the Michigan Freedom of Information Act, “the public body
may require a good-faith deposit from the person requesting information
before providing the public records to the requester if the entire fee
estimate or charge authorized under this section exceeds $50.00, based on a
good-faith calculation of the total fee… [T]he deposit shall not exceed ½
of the total estimated fee.”

If you would like us to proceed with the search for, examination,
duplication, review, and deletion and separation of exempt from nonexempt
material, please send a check or money order for $47 made payable to the
University of Michigan, to Margaret Gonzales, Ruthven Bldg. Suite 3300,
1109 Geddes Ave., Ann Arbor, Michigan 48109-1079. *Please include the FOIA
file number noted above with your remittance*. Note that we are able to
collect as a deposit only ½ of the estimated fee as requested above. If you
send a deposit for a greater amount it will be returned to you with a
request for a replacement check in the amount of $47.

We estimate that we will complete the response to your request within 45
business days from the date of receipt of your deposit. This time frame
estimate is provided pursuant to Section 4 (8) of the Act, and is a
nonbinding good faith estimate. After we have completed the response, we
will notify you of the balance due, and will provide the nonexempt records
upon receipt of the balance.

Pursuant to Section 4 (14) of the Michigan Freedom of Information Act, if
we do not receive your deposit within 45 days from receipt of this notice,
your request shall be considered abandoned and the University is no longer
required to fulfill the request. Notice of a deposit requirement is
considered received 3 days after it is sent. Therefore, your deposit must
be received by the University within 48 days of today’s date, by June 18,
2024.

Sincerely,

[image: Shannon Hill signature.jpg]
Shannon Hill
Acting Chief Freedom of Information Act Officer
Freedom of Information Act Office | University of Michigan
http://foia.vpcomm.umich.edu | hillsr@umich.edu | (734) 763-4167

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*FOIA FEE ESTIMATE ITEMIZATION FORM (GRE 0357-24)*

*Category of Costs/Description*

*4 (1) (a) Searching for, locating and examining responsive records*

--Charged at hourly wage of lowest-paid employee capable of searching for,
locating and examining the public record, regardless of whether that person
is available or who performs the labor.

--Estimated and charged in increments of 15 minutes or more, with all
partial time increments rounded down.

Time/amount estimated under this section:

1. Hourly Wage - $47.82

Benefits % Multiplier Used* - 32%

Hourly Wage with Benefits - $50.00**

Estimated Time (Hours) - 0.25

Amount - *$12.50*

2. Hourly Wage - $60.09

Benefits % Multiplier Used* - 30%

Hourly Wage with Benefits - $50.00**

Estimated Time (Hours) - 0.75

Amount - *$37.50*

*4 (1) (b) Review directly associated with the separating and deleting of
exempt from nonexempt information*

--Charged at hourly wage of lowest-paid employee capable of separating and
deleting exempt from nonexempt information, regardless of whether that
person is available or who actually performs the labor.

--Labor costs under this subdivision estimated and charged in increments of
15 minutes or more, with all partial time increments rounded down.

--Shall not charge for labor under this section if Public Body knows or has
reason to know that it previously redacted the public record in question,
and the public record is still in the Public Body's possession.

Time/amount estimated under this section:

1. Hourly Wage - $45.08

Benefits % Multiplier Used* - 33%

Hourly Wage with Benefits - $50.00**

Estimated Time (Hours) - 0.5

Amount - *$25.00*

2. Hourly Wage - $28.90

Benefits % Multiplier Used* - 41%

Hourly Wage with Benefits - $40.74

Estimated Time (Hours) - 0.5

Amount -* $20.37*

*4 (1) (c) Nonpaper physical media costs:*

--Actual and most reasonably economical cost of computer discs, computer
tapes, or other digital or similar media.

--Requestor may stipulate that records be provided on nonpaper physical
media, electronically mailed, or otherwise electronically provided in lieu
of paper copies.

-- Does not apply if Public Body lacks the technological capability
necessary to provide records on the particular nonpaper physical media
stipulated.

Time/amount estimated under this section: None

*4 (1) (d) Cost of paper copies (not including labor)*

--Calculated as total cost per sheet of paper, itemized to show cost per
sheet and number of sheets provided.

--Shall not exceed 10 cents per sheet of paper for copies of public records
made on 8-1/2 by 11-inch paper or 8-1/2 by 14 inch paper.

--Shall utilize most economical means available, including double-sided
printing, if cost saving and available.

Time/amount estimated under this section: None

*4 (1) (e) Duplication or publication (Labor)*

--Includes making paper copies, making digital copies, or transferring
digital public records to be given to requestor on nonpaper media or
electronically.

--Charged at hourly wage of lowest-paid employee capable of necessary
duplication or publication, regardless of whether that person is available
or who performs the labor.

--Estimated and charged in time increments of the Public Body's choosing,
with all partial time increments rounded down.

Time/amount estimated under this section: None

*4 (1) (f) Cost of mailing*

--Actual cost of mailing, for sending records in a reasonably economical
and justifiable manner.

--Shall not charge more for expedited shipping or insurance unless
stipulated by requestor, may charge for least expensive form of postal
delivery confirmation.

Time/amount estimated under this section: None

*ESTIMATE TOTAL: $95.00*

*50% Deposit Required: $47.00*

**The Public Body may add up to 50% to the applicable labor charge amount
to cover or partially cover the cost of fringe benefits if it clearly notes
the percentage multiplier used. The Public Body shall not charge more than
the actual cost of fringe benefits, and overtime wages shall not be used in
calculating the cost of fringe benefits. Overtime wages shall not be
included in the calculation of labor costs unless overtime is specifically
stipulated by the requestor and clearly noted in this detailed itemization.*

***The University of Michigan caps labor charges at $50 per hour.*