Geofeedia Inc. Contracts, Invoice - Social Media Surveillance Policies

Hello,
Thank you for contacting the University of Michigan Division of Public
Safety and Security.
Your inquiry has been forwarded to the Property and Records department for
further assistance.
Sincerely,
--
[image: image.png]

Good afternoon,

All FOIA requests for any University of Michigan records (including ours)
must go through the University of Michigan FOIA Office. Their
website (including a link for requesting records) is:
https://foia.vpcomm.umich.edu/

Respectfully,

Michael Pomorski | Records Manager
Police Department
University of Michigan - Division of Public Safety & Security
Campus Safety Services Building
1239 Kipke Dr., Ann Arbor MI 48109-2036
Main (734) 936-2791 <%28734%29%20647-9838> | Fax (734) 763-2939
records@police.umich.edu | dpss.umich.edu | Follow us on Twitter
@umichdpss

Dear Forest Gregg,

I am writing in regard to your Freedom of Information Act request directed to the University of Michigan Division of Public Safety and Security dated April 9, 2024, which was received on April 10, 2024.

Due to the large number of requests currently being processed by this office, it will not be possible to respond to your request within the five-day period accorded by the Michigan Freedom of Information Act. However, under Section 5 (2) (d) of the Act, the University is permitted to extend the deadline for not more than 10 business days beyond the initial due date.

The University will respond to your request on or before May 1, 2024.

Thank you,

Carolyn

________________________________
Carolyn Umbricht
Freedom of Information Act Office | University of Michigan

3300 Ruthven Building
1109 Geddes Ave
Ann Arbor, MI 48109-1079

(fax) 734.763.1399 | caumbric@umich.edu

Good morning,

Your request was submitted twice using two different email addresses. The
FOIA response was inadvertently sent to the other email address. I will
forward the response that was sent to you yesterday.

Thank you,

Shannon Hill
Acting Chief Freedom of Information Act Officer
Freedom of Information Act Office | University of Michigan
http://foia.vpcomm.umich.edu | hillsr@umich.edu | (734) 763-4167

Below is the FOIA response that was sent to you yesterday.

Shannon Hill
Acting Chief Freedom of Information Act Officer
Freedom of Information Act Office | University of Michigan
http://foia.vpcomm.umich.edu | hillsr@umich.edu | (734) 763-4167

---------- Forwarded message ---------
From: Shannon Hill <hillsr@umich.edu>
Date: Wed, May 1, 2024 at 4:22 PM
Subject: FOIA GRE 0358-24
To: <requests@muckrock.com>
Cc: Freedom of Information Act Office <foia-email@umich.edu>

Dear Forest Gregg,

I am writing in response to your Freedom of Information Act request
directed to the University of Michigan Division of Public Safety and
Security dated April 9, 2024, which was received on April 10, 2024.

You requested:

Any and all contracts (as well as all associated amendments, exhibits, and
materials), memorandums of understanding, and other equivalent agreements
entered into by this agency with Geofeedia LLC or any other social media
surveillance software or equipment company (including but not limited to
Brightplaent, Geofeedia, Intrado Inc, LifeRaft, Magnet Forensics, Media
Sonar, Signal Corporation, and ZeroFOX). Responsive materials should
include but not be limited to:

• the initial Invitation to Bid, Request for Proposal, or equivalent call
for contractors

• the responsive materials provided by the winning bidder

• other bidder responses

• the current contract

• all exhibits

• all amendments

• all performance work statements

• all deliverables inventories

• all invoices related to the deliverance of software, services, or goods

Due to the amount of time estimated to search for responsive records
related to the vendors listed in your request and examine, copy, and review
to separate exempt from nonexempt records within the scope of your request,
production of responsive nonexempt records will result in unreasonably high
costs for the University, therefore we will need to require a fee deposit
as described below.

It is estimated that the cost to respond to your request as described above
is $808, as detailed in the FOIA fee estimate itemization form below. Please
note that we will not know until we perform the search for records whether
responsive records exist for all items or vendors listed in your
request. Pursuant
to Section 4 (8) of the Michigan Freedom of Information Act, “the public
body may require a good-faith deposit from the person requesting
information before providing the public records to the requester if the
entire fee estimate or charge authorized under this section exceeds $50.00,
based on a good-faith calculation of the total fee… [T]he deposit shall not
exceed ½ of the total estimated fee.”

If you would like us to proceed with the search for, examination,
duplication, review, and deletion and separation of exempt from nonexempt
material, please send a check or money order for $404 made payable to the
University of Michigan, to Margaret Gonzales, Ruthven Bldg. Suite 3300,
1109 Geddes Ave., Ann Arbor, Michigan 48109-1079. *Please include the FOIA
file number noted above with your remittance*. Note that we are able to
collect as a deposit only ½ of the estimated fee as requested above. If you
send a deposit for a greater amount it will be returned to you with a
request for a replacement check in the amount of $404.

We estimate that we will complete the response to your request within 120
business days from the date of receipt of your deposit. This time frame
estimate is provided pursuant to Section 4 (8) of the Act, and is a
nonbinding good faith estimate. After we have completed the response, we
will notify you of the balance due, and will provide the nonexempt records
upon receipt of the balance.

Pursuant to Section 4 (14) of the Michigan Freedom of Information Act, if
we do not receive your deposit within 45 days from receipt of this notice,
your request shall be considered abandoned and the University is no longer
required to fulfill the request. Notice of a deposit requirement is
considered received 3 days after it is sent. Therefore, your deposit must
be received by the University within 48 days of today’s date, by June 18,
2024.

You also requested:

Please also include:

• all policies related to the acquisition and use of social media use and
surveillance by individual officers and representatives of this agency

This request is overly broad and vague and, pursuant to Section 3 (1) of
the Michigan Freedom of Information Act, does not describe a “public record
sufficiently to enable the public body to find the public record...” Please
identify or describe specifically the records you are seeking by providing
the name of the department(s) and/or office(s) whose records you are
seeking and a time period for the records. Upon receipt of additional
information that will enable us to find responsive records, we will be
happy to prepare a revised estimate of costs.

Sincerely,
[image: Shannon Hill signature.jpg]
Shannon Hill
Acting Chief Freedom of Information Act Officer
Freedom of Information Act Office | University of Michigan
http://foia.vpcomm.umich.edu | hillsr@umich.edu | (734) 763-4167

----

*FOIA FEE ESTIMATE ITEMIZATION FORM (GRE 0358-24)*

*Category of Costs/Description*

*4 (1) (a) Searching for, locating and examining responsive records*

--Charged at hourly wage of lowest-paid employee capable of searching for,
locating and examining the public record, regardless of whether that person
is available or who performs the labor.

--Estimated and charged in increments of 15 minutes or more, with all
partial time increments rounded down.

Time/amount estimated under this section:

1. Hourly Wage - $28.84

Benefits % Multiplier Used* - 42%

Hourly Wage with Benefits - $40.95

Estimated Time (Hours) - 3

Amount - *$122.85*

*4 (1) (b) Review directly associated with the separating and deleting of
exempt from nonexempt information*

--Charged at hourly wage of lowest-paid employee capable of separating and
deleting exempt from nonexempt information, regardless of whether that
person is available or who actually performs the labor.

--Labor costs under this subdivision estimated and charged in increments of
15 minutes or more, with all partial time increments rounded down.

--Shall not charge for labor under this section if Public Body knows or has
reason to know that it previously redacted the public record in question,
and the public record is still in the Public Body's possession.

Time/amount estimated under this section:

1. Hourly Wage - $33.80

Benefits % Multiplier Used* - 38%

Hourly Wage with Benefits - $46.64

Estimated Time (Hours) - 4

Amount - *$186.56*

2. Hourly Wage - $28.90

Benefits % Multiplier Used* - 41%

Hourly Wage with Benefits - $40.74

Estimated Time (Hours) - 12.25

Amount - *$499.06*

*4 (1) (c) Nonpaper physical media costs:*

--Actual and most reasonably economical cost of computer discs, computer
tapes, or other digital or similar media.

--Requestor may stipulate that records be provided on nonpaper physical
media, electronically mailed, or otherwise electronically provided in lieu
of paper copies.

-- Does not apply if Public Body lacks the technological capability
necessary to provide records on the particular nonpaper physical media
stipulated.

Time/amount estimated under this section: None

*4 (1) (d) Cost of paper copies (not including labor)*

--Calculated as total cost per sheet of paper, itemized to show cost per
sheet and number of sheets provided.

--Shall not exceed 10 cents per sheet of paper for copies of public records
made on 8-1/2 by 11-inch paper or 8-1/2 by 14 inch paper.

--Shall utilize most economical means available, including double-sided
printing, if cost saving and available.

Time/amount estimated under this section: None

*4 (1) (e) Duplication or publication (Labor)*

--Includes making paper copies, making digital copies, or transferring
digital public records to be given to requestor on nonpaper media or
electronically.

--Charged at hourly wage of lowest-paid employee capable of necessary
duplication or publication, regardless of whether that person is available
or who performs the labor.

--Estimated and charged in time increments of the Public Body's choosing,
with all partial time increments rounded down.

Time/amount estimated under this section: None

*4 (1) (f) Cost of mailing*

--Actual cost of mailing, for sending records in a reasonably economical
and justifiable manner.

--Shall not charge more for expedited shipping or insurance unless
stipulated by requestor, may charge for least expensive form of postal
delivery confirmation.

Time/amount estimated under this section: None

*ESTIMATE TOTAL: $808*

*50% Deposit Required: $404*

**The Public Body may add up to 50% to the applicable labor charge amount
to cover or partially cover the cost of fringe benefits if it clearly notes
the percentage multiplier used. The Public Body shall not charge more than
the actual cost of fringe benefits, and overtime wages shall not be used in
calculating the cost of fringe benefits. Overtime wages shall not be
included in the calculation of labor costs unless overtime is specifically
stipulated by the requestor and clearly noted in this detailed itemization.*

***The University of Michigan caps labor charges at $50 per hour.*