Los Angeles, CA "Smart City" Contract Documentation (Los Angeles Department of Public Works)
| Tracking # |
20-9119 |
| Multi Request | Los Angeles, CA "Smart City" Contract Documentation |
| Submitted | Dec. 17, 2020 |
| Est. Completion | None |
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Communications
From: Rebecca Williams
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.
These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).
Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.
If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.
These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or (857) 400-0323.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Rebecca Williams
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Dec. 17, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Los Angeles Department of Public Works
Hi Ms. Williams,
The Board of Public Works is in receipt of your CPRA requested dated
December 27, 2020. Due to the extremely broad request with any contract
document with reference to Smart City Technologies and/or other various
terms and nuances used in your request as they related to contracts in the
department, it may take several months if not longer to fully research your
request to determine responsiveness. In general, the Department of Public
Works researches, implements, and procures many smart technologies as pilot
projects, demonstrations, and also full implementation of these
technologies. Most important, the manner in which you requested information
will require all 5 bureaus and our Board Offices within the department to
research the matter and reply individually via 6 separate responses. This
will take several months.
Please note that due to the declaration by Governor Gavin Newsom that
California is in a state of emergency, Mayor Eric Garcetti issued a
guideline on March 12, 2020 requiring the closure of the City Hall complex,
as well as requiring all city agencies to implement telecommuting. As a
result, many Department of Public Works employees are not present in the
office to physically search for records responsive to your request.
Therefore, due to the pandemic and the broad type of request, the
department will require additional time to determine responsiveness of
documents at approximately 4 to 6 months at the onset. Please let us know
if this time schedule is acceptable.
Lastly, please note that your request is asking for documents by Feb 2020
for course completion in May 2020, which those dates have lapsed. If you
would like to revise your request to a more manageable or more contract
specific request, this may reduce the responsiveness determination schedule.
Thanks,
Fernando
[image: DPW Logo 4color.jpg]
*Dr. Fernando Campos*
Executive Officer
City of Los Angeles, Board of Public Works
200 N Spring Street, Ste 361 (MS 465)
Los Angeles, CA 90012
(213) 978-0250
From: Los Angeles Department of Public Works
Hi Ms. Williams
We did receive your CPRA requested dated December 27, 2020 on December 28,
2020. Our records do not indicate any CPRA requests from you on December
17, 2020; therefore, we will consider this requests as not received.
However, since your December 17, 2020 requests appears to be a duplicate of
December 27, 2020, we will work from the "received" request dated December
27, 2020.
Again, due to the overarching and broad type of request, a responsive
determination may take several months estimated at this time to be between
4 to 6 months.
Thanks
Fernando
[image: DPW Logo 4color.jpg]
*Dr. Fernando Campos*
Executive Officer
City of Los Angeles, Board of Public Works
200 N Spring Street, Ste 361 (MS 465)
Los Angeles, CA 90012
(213) 978-0250
From: Los Angeles Department of Public Works
City of Los Angeles
************************************************************************
Hi there
Your first City of Los Angeles record request (request number #20-9119) has been submitted.
It is currently unpublished and is not available for the general public to view.
As the requester, you can always see the status of your
request by signing into the City of Los Angeles Public Records
portal here.
If you haven't already activated your account,
click here to get started.
Once your account is activated, your request will be visible at the following link:
Request #20-9119.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: Los Angeles Department of Public Works
City of Los Angeles
************************************************************************
Hi there
Record request #20-9119 has been closed and published. The closure reason supplied was:
Dear Requester:
The Department of Public Works, Bureau of Engineering is responsible for the planning, design and construction management of public buildings, infrastructure and open space projects. This request does not fall within the bailiwick of the Bureau of Engineering. The Bureau of Engineering has no responsive records for this request.
We believe the records maintained for this request will be fulfilled by searching the [department of] City Clerk's online portal: https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=c.search&tab=contract
The City Clerk maintains all records of contracts and we feel that this CPRA request would not fall under the Bureau of Engineering, under the Department of Public Works, and we have determined there are no responsive records.
If you have any questions or concerns please feel free to reply to this email.
Respectfully,
BOE CPRA
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: Los Angeles Department of Public Works
City of Los Angeles
************************************************************************
Hi there
A document has been released for record request #20-9119:
* https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=c.search&tab=contract
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From:
Dear Requester:
In response to your CALIFORNIA PUBLIC RECORDS ACT REQUEST – RECORDS
PERTAINING TO SMART CITY TECHNOLOGY (CPRA 2020-1229)
The Department of Public Works - Bureau of Engineering is responsible for
the planning, design and construction management of public buildings,
infrastructure and open space projects. We feel that this request falls
outside the jurisdiction of the Bureau of Engineering.
We believe the records maintained for this request will be fulfilled by
searching the [department of] City Clerk's online portal:
https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=c.search&tab=contract
The City Clerk maintains all records of contracts and the Bureau of
Engineering has made the determination that there are no responsive records
for this request under our jurisdiction.
If you have any questions or concerns please feel free to reply to this
email.
Please note we are only responding for Bureau of Engineering and no other
Bureau or department under the Department of Public Works which was served
the CPRA vie email On Sun, Dec 27, 2020 at 8:13 PM <
requests@muckrock.com>.
Respectfully,
BOE Risk Manager
NextRequest: https://lacity.nextrequest.com/requests/20-9119
BOE Risk Manager Office
Project Award and Control Division
Bureau of Engineering | Department of Public Works
1149 S. Broadway, Suite 140
Los Angeles, CA 90015
<http://eng.lacity.org/> <https://www.facebook.com/LABureauEngineering/>
<https://www.instagram.com/labureauengineering/>
*Proud Recipient of Mayor Garcetti's 2019 Gender Equity Award!*
From: Los Angeles Department of Public Works
Good afternoon,
This is in response to your request for public records dated December 27,
2020, concerning "smart city" contracting and related information. The
Bureau of Contract Administration (BCA), with the Department of Public
Works, does not possess any responsive documents for activity that is
within BCA's jurisdiction. It is our understanding that separate reviews
and responses will be provided to you by the other bureaus of the
Department of Public Works.
Best regards,
BCA Records Management Team
bca.custodian@lacity.org
Files
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